We are looking for a highly organized and proactive Office Manager to oversee daily operations and ensure the office runs efficiently. This long-term contract position is based in San Marcos, California, and offers an opportunity to support a dynamic team while managing administrative tasks, compliance procedures, and client-focused services. The ideal candidate will excel in multitasking, leadership, and fostering a detail-oriented environment. Responsibilities: • Manage daily office operations, including scheduling, meeting coordination, and calendar management for staff and advisors. • Maintain office supplies, vendor relationships, and ensure facility needs are addressed promptly. • Ensure compliance with regulatory standards, internal policies, and confidentiality protocols. • Support advisors by preparing client presentations, meeting materials, and account documentation. • Oversee client onboarding processes, including paperwork, compliance checks, and account setup. • Supervise administrative staff, delegate tasks, and assist with training and onboarding new team members. • Monitor deadlines for reporting, licensing renewals, and required documentation to ensure timely completion. • Coordinate internal communications and foster collaboration between advisors and support staff. • Assist with budgeting, expense tracking, and vendor billing to maintain financial accuracy. • Prepare reports for leadership on office performance and client service metrics.

• Proven experience in office management or administrative roles. • Exceptional organizational skills with the ability to manage multiple priorities effectively. • Strong knowledge of compliance standards and confidentiality protocols. • Proficient in scheduling, calendaring, and meeting coordination. • Excellent interpersonal and communication skills to build and maintain effective relationships. • Familiarity with financial planning tools and document storage systems is a plus. • Ability to supervise team members and foster a collaborative work environment. • Detail-oriented with experience in budgeting, expense tracking, and vendor management.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Marcos, CA
onsite
Temporary
33.00 - 38.00 USD / Hourly
We are looking for a highly organized and proactive Office Manager to oversee daily operations and ensure the office runs efficiently. This long-term contract position is based in San Marcos, California, and offers an opportunity to support a dynamic team while managing administrative tasks, compliance procedures, and client-focused services. The ideal candidate will excel in multitasking, leadership, and fostering a detail-oriented environment. Responsibilities: • Manage daily office operations, including scheduling, meeting coordination, and calendar management for staff and advisors. • Maintain office supplies, vendor relationships, and ensure facility needs are addressed promptly. • Ensure compliance with regulatory standards, internal policies, and confidentiality protocols. • Support advisors by preparing client presentations, meeting materials, and account documentation. • Oversee client onboarding processes, including paperwork, compliance checks, and account setup. • Supervise administrative staff, delegate tasks, and assist with training and onboarding new team members. • Monitor deadlines for reporting, licensing renewals, and required documentation to ensure timely completion. • Coordinate internal communications and foster collaboration between advisors and support staff. • Assist with budgeting, expense tracking, and vendor billing to maintain financial accuracy. • Prepare reports for leadership on office performance and client service metrics.
2025-09-30T00:53:47Z