We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply. Responsibilities: • Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes. • Assist with scheduling deadlines and managing logistics for safety meetings and office drills. • Manage calendars for management, schedule appointments, and arrange travel as needed. • Submit and reconcile expense reports in a timely manner. • Update and maintain division policies and procedures as required. • Research vendors and suppliers to order office and program supplies. • Provide scheduling services tailored to the needs of various service lines. • Answer inbound calls and handle receptionist duties to ensure smooth office operations. • Perform data entry tasks accurately and efficiently. • Take on additional responsibilities and projects as assigned.

• Minimum of 1-2 years of experience in administrative support or an equivalent combination of education and training. • Proficiency in administrative tasks, including managing calendars, expense reporting, and meeting coordination. • Strong skills in answering inbound calls and providing receptionist services. • Ability to perform data entry tasks with precision and attention to detail. • Familiarity with ordering supplies and researching vendor options. • Excellent organizational and time-management skills. • Effective communication abilities to interact with associates, management, and contractors. • Flexibility to adapt to varying tasks and responsibilities as needed.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
onsite
Temporary
17.41 - 20.16 USD / Hourly
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply. Responsibilities: • Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes. • Assist with scheduling deadlines and managing logistics for safety meetings and office drills. • Manage calendars for management, schedule appointments, and arrange travel as needed. • Submit and reconcile expense reports in a timely manner. • Update and maintain division policies and procedures as required. • Research vendors and suppliers to order office and program supplies. • Provide scheduling services tailored to the needs of various service lines. • Answer inbound calls and handle receptionist duties to ensure smooth office operations. • Perform data entry tasks accurately and efficiently. • Take on additional responsibilities and projects as assigned.
2025-09-24T02:13:45Z

Administrative Assistant Job in Irvine | Robert Half