Add your latest resume to match with open positions.

Latest job postings

Accounts Payable Specialist

Spartanburg, SC
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Spartanburg, South Carolina on a long-term temp to hire basis. This role is ideal for someone with hands-on experience managing high - volume invoice processing, payment activity, and account coding in a fast-paced accounting environment. The position is for someone that enjoys a fast-paced environment while maintaining accurate payables records, supporting timely disbursements, and helping ensure smooth day-to-day financial operations. Responsibilities:• Review incoming vendor invoices, verify supporting details, and assign the correct general ledger coding before processing• Manage the full accounts payable workflow to ensure payments are prepared accurately and completed within established deadlines• Process ACH payments and assist with scheduled check runs while maintaining proper documentation for each transaction• Reconcile payable records, research discrepancies, and work with internal teams or vendors to resolve outstanding issues• Maintain organized financial files and update payment information to support accurate reporting and audit readiness• Monitor aging items and follow up on pending approvals to help prevent delays in vendor payments
2026-08-10T00:00:00Z

Administrative Assistant

Port Chester, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
About the OpportunityRobert Half is partnering with a respected nonprofit organization in Port Chester, NY to identify an organized and professional Administrative Assistant for a contract assignment. This role will provide essential administrative and clerical support to the organization's staff and leadership team while helping ensure efficient daily operations.This is an excellent opportunity for an administrative professional who enjoys supporting a mission-driven organization and thrives in a collaborative office environment. Responsibilities<ul><li>Answer and route incoming phone calls, emails, and visitor inquiries</li><li>Provide administrative support to department leaders and program staff</li><li>Schedule meetings, appointments, and conference room reservations</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Perform data entry and update organizational databases and records</li><li>Coordinate office supplies and assist with inventory management</li><li>Process incoming and outgoing mail and deliveries</li><li>Assist with event planning, meeting logistics, and community outreach activities</li><li>Prepare meeting materials, agendas, and presentation packets</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-08-10T00:00:00Z

Litigation Paralegal

Billings, MT
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Paralegal to support civil and defense litigation matters in Montana. This contract-to-hire position is ideal for a detail-oriented legal team member who can manage complex casework, conduct thorough research, and help attorneys move matters forward efficiently. The role requires excellent written and verbal communication, strong organizational judgment, and the ability to balance competing deadlines in a fast-paced practice. Responsibilities:• Prepare a wide range of litigation materials, including discovery responses, pleadings, motions, orders, exhibits, and appellate filings, while ensuring accuracy, proper formatting, and compliance with citation standards.• Conduct in-depth legal research using relevant databases and compile clear, practical summaries that support attorney strategy and case development.• Review, organize, and manage electronic discovery materials, and assist with all phases of trial readiness, including deposition support, mediation preparation, exhibit coordination, and post-trial follow-up.• File documents with municipal, state, and federal courts and agencies through applicable electronic filing platforms, ensuring submissions are timely and procedurally correct.• Examine statutes, judicial decisions, legal policies, and related materials to identify issues, evaluate their impact on active matters, and monitor developments that may affect clients.• Maintain orderly case records in digital and physical formats, keeping documents accessible, current, and properly indexed throughout the life of each matter.• Coordinate clear communication with clients, experts, opposing counsel, and other outside parties as directed by attorneys.• Track court rules, agency procedures, and filing requirements to help ensure ongoing compliance across litigation matters.• Support case administration by managing calendars, scheduling hearings, depositions, and mediations, monitoring deadlines, and assisting with presentation materials for attorneys.
2026-08-10T00:00:00Z

Tax Manager

Irvine, CA
onsite
Permanent / Full Time
126000 - 160000 USD / Yearly
We are looking for a highly skilled Tax Manager to lead the development and implementation of strategic tax technology solutions. This role involves collaborating with cross-functional teams to enhance tax processes, ensure compliance, and optimize the use of advanced tools in managing tax operations. The ideal candidate will have a strong background in tax technology and a proven track record in driving efficiency and innovation. Responsibilities:• Design and execute a comprehensive tax technology strategy to streamline compliance, reporting, data analytics, and process management.• Serve as the primary tax representative on cross-functional project teams, ensuring tax requirements are met during technology implementations.• Collaborate with IT and other departments to define functional requirements, review technical designs, and oversee application testing, deployment, and maintenance.• Lead tax technology projects using recognized project management methodologies to ensure successful outcomes.• Establish and maintain robust internal controls for all tax technology applications, ensuring compliance with Sarbanes-Oxley Section 404.• Manage user access, perform system updates, and provide technical support for tax technology applications.• Stay informed about emerging tax technology trends and refine strategies to achieve optimal performance.• Develop detailed process documentation, deliver end-user training, and create policies for efficient technology use.• Oversee relationships with vendors and consultants to ensure effective implementation and support of tax applications.• Provide training to tax team members on software tools and process enhancements.
2026-08-10T00:00:00Z

Purchasing Coordinator

Sanford, FL
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for a detail-oriented Purchasing Coordinator to support procurement and inventory activities for a Contract position based in Sanford, Florida. This role works closely with suppliers, warehouse personnel, and internal departments to help keep materials available, records accurate, and purchasing operations running smoothly. The ideal candidate brings strong analytical ability, confidence working with spreadsheets and business systems, and experience coordinating supply needs in a fast-paced environment. Responsibilities:• Build productive working relationships with suppliers and serve as a key point of contact for purchasing-related communication across departments.• Coordinate daily replenishment activity by sourcing materials and supplies in alignment with operational demand and company guidelines.• Enter and manage purchase orders within computerized systems while keeping procurement and inventory records current.• Monitor warehouse stock levels through ongoing record maintenance and support accurate perpetual inventory tracking.• Review incoming shipments by comparing received quantities and item details against purchase orders, invoices, and freight documentation.• Maintain organized receiving records to ensure traceability and support efficient inventory control.• Partner with scheduling and operations teams to anticipate material requirements and help align purchasing plans with production needs.• Contribute to periodic and annual physical inventory counts and assist with resolving discrepancies in stock records.• Support supplier performance and contract compliance by following up on order status, delivery timing, and related issues.• Assist with cost improvement efforts by tracking purchasing and inventory data and identifying opportunities for better efficiency.
2026-08-10T00:00:00Z

Sr. Accountant

Boston, MA
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Sr. Accountant to join a finance team supporting global operations from Boston, Massachusetts. This Long-term Contract opportunity is ideal for someone who can step into a hands-on role quickly, take ownership of key close activities, and help maintain accurate financial reporting across multiple entities. The position offers the chance to work independently while partnering closely with finance stakeholders on audit support, reconciliations, and day-to-day accounting execution. Responsibilities: • Lead core month-end close activities, including preparing journal entries, completing reconciliations, and maintaining balance sheet account accuracy across multiple legal entities. • Manage general ledger accounting tasks with a strong focus on timely financial reporting and consistency with U.S. GAAP standards. • Use NetSuite extensively to record transactions, review account activity, and support critical accounting processes with minimal onboarding time. • Perform detailed account and bank reconciliations, investigate variances, and resolve discrepancies through clear documentation and follow-up. • Support interim and year-end external audit requests by assembling workpapers, organizing schedules, and responding to auditor inquiries. • Handle payroll-related accounting, including reconciliations and journal entries, across multiple entities and currencies. • Contribute to accounting for international subsidiaries by supporting multi-entity and multi-currency processes within a global finance environment. • Prepare and analyze large data sets in Excel and Google Sheets to identify trends, explain fluctuations, and strengthen reporting accuracy.
2026-08-10T00:00:00Z

Accounts Payable Clerk

Columbus, OH
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for an Accounts Payable Clerk to join a team in Columbus, Ohio in a contract-to-permanent capacity. This position supports high-volume invoice operations and works closely with vendors across multiple states, making accuracy, responsiveness, and attention to detail essential for success. The role offers a strong opportunity for someone with accounts payable experience or an entry-level candidate eager to build a long-term career in accounting within a collaborative environment. Responsibilities: • Review and process a large volume of invoices each month while maintaining accuracy and meeting established deadlines. • Perform two-way matching to confirm invoice details align with supporting purchasing documentation before payment approval. • Communicate with vendors to resolve billing questions, clarify discrepancies, and support timely payment processing. • Apply proper invoice coding and enter transactions into the appropriate accounts payable systems. • Assist with check runs and help ensure scheduled payments are completed in accordance with company procedures. • Maintain and update vendor records to keep account information current and organized. • Work with vendors operating in different states and develop an understanding of applicable tax considerations tied to each location. • Use tools such as Viewpoint Vista, OnBase, and Excel to manage invoice workflows, documentation, and reporting tasks.
2026-08-10T00:00:00Z

Human Resources (HR) Generalist

Media, PA
onsite
Temporary to Hire
29 - 29 USD / Hourly
We are looking for an experienced Human Resources Generalist to join an organization in Media, Pennsylvania. This onsite contract opportunity with potential for a permanent role is ideal for someone who enjoys supporting employees across the full HR lifecycle, from talent acquisition and onboarding to benefits administration and employee relations. The role works closely with leadership and internal teams to help maintain compliant, efficient, and people-focused HR operations. Responsibilities:• Manage day-to-day human resources activities across recruitment, onboarding, employee support, and HR administration.• Coordinate recruitment efforts by posting openings, reviewing candidates, scheduling interviews, and assisting with the selection process.• Administer employee benefits programs and serve as a resource for staff questions related to coverage, eligibility, and enrollment.• Lead and support open enrollment activities, including communication, documentation, and follow-up with employees and vendors.• Address employee relations matters with professionalism, discretion, and alignment to company policy and employment guidelines.• Maintain accurate personnel records and HRIS data within Paylocity and ensure documentation is current and organized.• Prepare reports, letters, and other HR-related materials using Microsoft Office Suite and internal systems.• Partner with management to support HR initiatives, workplace policies, and employee engagement efforts.
2026-08-10T00:00:00Z

Workplace Experience Coordinator

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
As a Facilities Ambassador, you will be the welcoming face and central point of contact for the workplace, creating positive first impressions and delivering seamless experiences for clients, visitors, and employees. This role blends exceptional hospitality with operational excellence, requiring a proactive, service-driven professional who can manage front-of-house responsibilities while supporting the smooth day-to-day operation of the office.You will take ownership of the full visitor experience, oversee workplace services, and partner with vendors, service providers, and internal teams to maintain a safe, functional, and high-performing environment. Success in this role requires strong communication skills, attention to detail, and the ability to anticipate needs while balancing multiple priorities, from reception and meeting room coordination to events support and compliance with health and safety standards.This is an excellent opportunity for someone who enjoys building relationships, creating exceptional workplace experiences, and contributing to a collaborative and supportive office culture.<ul><li>Key ResponsibilitiesServe as the primary point of contact at reception, greeting visitors, clients, and employees in a warm, professional, and polished manner.</li><li>Create a positive front-of-house experience that reflects company and client values.</li><li>Oversee daily building and office operations, including conducting workplace inspections and walk-throughs to ensure cleanliness, functionality, and safety standards are maintained.</li><li>Coordinate meeting room bookings and manage room setup, reset, and readiness for scheduled meetings and events.</li><li>Support event planning and execution, including room configurations, catering, audiovisual/video conferencing requests, and coordination with security, housekeeping, and external vendors.</li><li>Manage relationships with service providers such as cleaning, maintenance, and security teams to ensure services are delivered effectively and issues are resolved promptly.</li><li>Maintain inventory of workplace and meeting room supplies and provide utilization reporting to support efficient space management.</li><li>Assist with office moves, seating changes, and space planning initiatives by maintaining accurate floor plans and coordinating with project management and IT teams.</li><li>Administer visitor management processes, including issuing security passes, notifying hosts of arrivals, coordinating building access, and supporting guest escort procedures.</li><li>Help ensure compliance with workplace health, safety, and security protocols through regular monitoring and adherence to established procedures.</li><li>Provide responsive, high-touch customer service and proactively address employee and visitor needs to enhance the workplace experience.</li></ul>
2026-08-10T00:00:00Z

Sales Support

Long Beach, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Sales Support team member to join our team in Long Beach, California. This Long-term Contract position will serve as a key link between customers, sales account leadership, and operational teams by keeping communication clear, documentation organized, and shipment activity on track. The role is ideal for someone who can balance customer service, administrative accuracy, and follow-through in a fast-paced shipping and sales environment. Responsibilities: • Keep customers informed on shipment progress, schedule changes, processing timelines, and other service-related updates. • Gather forecast information from customers, monitor booking trends, and share relevant updates with Key Account Managers to support account planning. • Maintain strong day-to-day customer contact by providing prompt, accurate responses and reinforcing a dependable service experience. • Support agreement administration by assembling required documents, checking records for completeness, and maintaining organized customer files. • Manage receivables follow-up by tracking invoices, monitoring payments, and helping address overdue balances. • Review cargo damage claims, compile findings, and coordinate recommended next steps with Key Account Managers. • Track shipment cut-off dates, remind customers of key deadlines, and help ensure cargo moves are processed on schedule. • Prepare spot shipment pricing support, update sales presentations and reports, and maintain operational records such as cargo documents, cost entries, and related invoice reviews.
2026-08-10T00:00:00Z

Human Resources (HR) Recruiter

Vienna, VA
onsite
Temporary to Hire
16.625 - 19.25 USD / Hourly
We are looking for a Human Resources Recruiter to join a fast-paced team on a Contract to Permanent basis. This role is well suited for someone who enjoys managing a high volume of healthcare recruiting activity while keeping the hiring process organized and responsive. You will play a key part in attracting talent, coordinating candidate movement through the process, and supporting hiring operations with strong attention to detail and communication. Responsibilities: • Source and engage candidates with experience in healthcare-related openings through proactive recruiting efforts and outreach. • Coordinate interviews, guide candidates through each hiring stage, and help maintain a smooth and timely recruitment experience. • Complete candidate registrations, prepare employment offers, and assist with credentialing steps required for onboarding. • Track recruiting activity in the applicant tracking system and help maintain accurate records, reports, and job postings. • Support weekly recruitment targets by managing requisition activity and prioritizing tasks to meet performance expectations. • Partner with internal stakeholders and external contacts to address recruiting needs, answer questions, and provide administrative support. • Build and maintain a reliable pipeline of potential candidates to support ongoing and future staffing needs. • Contribute to special projects and day-to-day HR recruiting operations as assigned.
2026-08-10T00:00:00Z

Facilities Manager

South San Francisco, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
Robert Half is working with a Ai company in Belmont in need of an experience Warehouse Operations Lead to oversee daily operations at the company's SSF's facility. The facility is massive! It has shifted hands over the years and there is a lot of updates, maintenance needed. This role is the go to for anything and everything in office. Please find the details below and if interested, apply now! The ideal candidate has experience managing a technical, industrial, warehouse, manufacturing, laboratory, or engineering environment and is comfortable working in a fast-paced startup setting. Responsibilities<ul><li>Oversee daily operations of the Belmont robotics and hardware facility.</li><li>Manage facility maintenance, repairs, building services, security, utilities, and vendors.</li><li>Coordinate deliveries, shipping and receiving, site logistics, and facility access.</li><li>Manage the organization, tracking, and storage of equipment, tools, robotics components, and supplies.</li><li>Support engineering and hardware teams with facility, equipment, and operational needs.</li><li>Coordinate facility readiness for assembly, testing, shipping, and field deployment activities.</li><li>Develop and maintain processes for inventory, equipment, safety, site operations, and facility organization.</li><li>Partner with building management, contractors, vendors, and internal teams to resolve operational issues.</li><li>Support workplace safety, emergency preparedness, and incident reporting procedures.</li><li>Assist with purchasing, procurement, and tracking of site-related goods and services.</li><li>Identify opportunities to improve facility efficiency, organization, and operational workflows.</li><li>Take ownership of day-to-day site issues and drive them through resolution.</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-08-10T00:00:00Z

Litigation Support Specialist

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based law firm is seeking an experienced and detail-oriented Litigation Support Specialist to support attorneys and litigation teams through all phases of the litigation lifecycle. This is a contract-to-hire opportunity for someone who excels in managing large volumes of data, supporting e‑discovery workflows, and ensuring litigation materials are accurately organized and accessible. The Litigation Support Specialist will work closely with attorneys, paralegals, and IT teams to support document review, discovery, and trial preparation efforts in a fast-paced legal environment. Key Responsibilities<ul><li>Support litigation teams with e‑discovery and document management throughout active cases</li><li>Assist with document collections, processing, and productions</li><li>Manage and maintain litigation databases and document review platforms (e.g., Relativity)</li><li>Coordinate document review workflows and ensure quality control during review projects</li><li>Prepare and organize discovery responses, exhibits, and trial materials</li><li>Support deposition and trial preparation, including exhibit management and logistics</li><li>Troubleshoot basic technical issues related to litigation databases and review tools</li><li>Collaborate with attorneys, paralegals, and vendors on discovery-related tasks</li><li>Ensure compliance with court rules, discovery deadlines, and confidentiality standards</li></ul>
2026-08-10T00:00:00Z

Office Assistant

Fairmont, WV
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a real estate and property team. This is a part-time, onsite contract position that requires a detail-oriented approach, strong communication skills, and the ability to keep front-office activities organized. The ideal candidate will bring prior office experience and a customer-focused approach to handling guests, calls, documents, and routine coordination tasks. Responsibilities: • Welcome visitors and create a courteous and organized first impression for everyone entering the office. • Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Prepare outgoing mailings and assist with sorting, distributing, and tracking incoming correspondence. • Coordinate with vendors to support routine office needs and maintain smooth day-to-day operations. • Scan, file, and organize documents to ensure records remain accurate, accessible, and up to date. • Perform general clerical support such as data entry, document preparation, copying, and maintaining office supplies. • Assist with front-desk and administrative tasks throughout the workweek while supporting an efficient onsite office environment.
2026-08-10T00:00:00Z

Project Manager

Paramus, NJ
onsite
Permanent / Full Time
140000 - 150000 USD / Yearly
A 50-year-old established construction company in Paramus is looking for an experienced Project Manager to lead construction work from preconstruction planning through final completion. This role partners closely with leadership, field teams, subcontractors, and clients to keep projects organized, compliant, and financially on track. The ideal candidate brings strong commercial or civil construction expertise, sound judgment, and the ability to drive progress while maintaining quality, safety, and clear communication. Salary: $150,000Benefits: Medical, Dental, Vision Responsibilities:• Direct construction projects through each phase, ensuring milestones, budgets, and operational goals are achieved.• Build and manage project plans that cover scheduling, cost forecasting, financial oversight, and resource coordination.• Source trade partners and suppliers with relevant experience, evaluate bid packages, and negotiate scope alignment before award.• Draft, issue, and manage subcontract agreements while overseeing vendor commitments and performance expectations.• Partner with site leadership to prepare logistics strategies and support project-specific safety planning documentation.• Review payment applications, schedules of values, owner billings, invoices, and related requisitions for accuracy and progress alignment.• Lead change management activities, including pricing review, documentation, negotiation, and execution of change orders.• Oversee submittals, requests for information, procurement timelines, and long-lead material tracking to avoid schedule disruption.• Run project meetings, record key decisions, and maintain complete documentation including correspondence, drawings, specifications, and closeout records.• Monitor quality-related activities such as inspections, testing, commissioning, and final turnover requirements to support successful delivery.
2026-08-10T00:00:00Z

Accounts Payable Specialist

Edmond, OK
onsite
Temporary to Hire
24 - 28 USD / Hourly
Temp-to-Hire AP Accountant Location: Edmond, OK 73013 Schedule: Monday – Friday | 8:00 AM – 5:00 PM Pay: $24.00–$28.00/hour, DOE Position Type: Temp-to-Hire Work Environment: 100% On-Site We are seeking a detail-oriented Accounts Payable Accountant to join a growing accounting team in Edmond, OK. This is an excellent temp-to-hire opportunity for an accounting professional who enjoys working in a collaborative environment and takes pride in accuracy, organization, and building long-term relationships. Candidates with a proven history of job stability and tenure are highly encouraged to apply. Responsibilities<ul><li>Review, verify, and process vendor invoices accurately and in a timely manner.</li><li>Match invoices to purchase orders and ensure proper approvals and account coding.</li><li>Process invoices without purchase orders by obtaining the appropriate internal approvals.</li><li>Reconcile vendor statements and resolve invoice discrepancies by communicating directly with vendors.</li><li>Maintain accurate accounting records, including vendor information, billing addresses, invoice numbers, and payment details.</li><li>Assist with company credit card reconciliations and related accounting functions.</li><li>Support the accounting department with administrative tasks, reporting, and special projects as needed.</li><li>Ensure compliance with internal accounting policies and procedures.</li><li>Perform additional accounting duties as assigned.</li></ul>
2026-08-10T00:00:00Z

Staff Accountant

San Francisco, CA
remote
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a detail-oriented Staff Accountant to support day-to-day accounting operations for a non-profit organization in San Francisco, California. This Long-term Contract position will contribute to accurate financial reporting by managing payables activity, preparing journal entries, and maintaining reliable accounting records. The role also works closely with program and finance teams to help ensure expenses are recorded appropriately and align with grant and operational requirements. Responsibilities:• Review and process vendor invoices, confirm supporting documentation is complete, and assign accurate account coding and grant classifications.• Coordinate recurring payment cycles and help ensure disbursements are issued accurately and on schedule.• Reconcile vendor accounts, investigate billing differences, and keep accounts payable records current and well organized.• Prepare journal entries for accruals, prepaid expenses, allocations, payroll activity, and other general ledger transactions.• Maintain detailed schedules and backup documentation to support monthly close and ongoing account analysis.• Assist with bank and general ledger reconciliations to promote accuracy across financial records.• Collaborate with program leaders and finance management to validate coding, answer accounting questions, and support special reporting needs.• Provide additional accounting support across accounts receivable, general ledger maintenance, and related finance projects as needed.
2026-08-10T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-08-10T00:00:00Z

Accounts Receivable Manager

Pittsburgh, PA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an experienced Accounts Receivable Manager to guide receivables operations for a mining organization in Pittsburgh, Pennsylvania. This position will lead day-to-day order-to-cash activities while strengthening payment performance, supporting accurate financial records, and improving overall efficiency. The ideal candidate brings strong leadership, sound judgment, and the ability to work closely with both customers and cross-functional internal teams. Responsibilities:• Lead the accounts receivable team by assigning priorities, coaching staff members, and supporting ongoing performance growth.• Direct core receivables activities such as billing oversight, payment posting, collections follow-up, and account balancing to maintain accurate financial data.• Track customer payment trends and take proactive steps to reduce overdue balances and improve collection results.• Analyze aging information and develop practical collection approaches that strengthen cash flow and lower outstanding receivables.• Handle complex billing concerns, disputed charges, and payment-related escalations with a focus on timely resolution.• Partner with sales, customer service, and operations teams to address account issues and maintain positive customer relationships.• Maintain adherence to accounting guidelines, company procedures, and internal control standards across AR processes.• Prepare recurring reports, performance metrics, and receivables analysis for leadership to support decision-making.• Contribute to month-end and year-end close activities and provide documentation needed for internal or external audit reviews.• Identify opportunities to streamline receivables workflows, improve automation, and keep customer credit and account records up to date.
2026-08-10T00:00:00Z

Research specialist Intermediate

Westerville, OH
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Research specialist Intermediate to support credit, loan, and portfolio-related operations in Columbus, Ohio. This Long-term Contract position is ideal for someone who thrives in a high-volume environment, communicates effectively with multiple stakeholders, and maintains strong accuracy across documentation and data review. The role focuses on validating credit information, coordinating with lending partners, and helping ensure administrative and regulatory standards are consistently met. Responsibilities:• Coordinate with underwriters and lending partners to prepare, review, and confirm credit documentation for accuracy, completeness, and alignment with approved terms.• Manage multiple credit and loan-related requests at once, keeping work organized and moving efficiently in a fast-paced office setting.• Support cross-functional stakeholders by facilitating follow-up on complex credit matters and helping drive timely resolution of outstanding items.• Monitor portfolio administration activities by identifying exposure issues, tracking exceptions, and escalating concerns that may increase risk.• Maintain client and loan information within internal records, ensuring data remains accurate, current, and usable for analysis and reporting.• Analyze approval documents and loan terms to highlight key details that support operational processing and informed decision-making.• Perform due diligence reviews in accordance with established procedures, policy requirements, and underwriting guidelines.• Verify loan pricing and documentation details to help maintain compliance, consistency, and operational quality standards.
2026-08-10T00:00:00Z

Facilities Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a Facilities Assistant to support daily office operations and administrative activities in San Francisco, California. This long-term PART TIME (24-30hrs/wk) Contract position is ideal for someone who enjoys creating an organized, welcoming, and efficient workplace while balancing front desk, mail coordination, and facilities support duties. The person in this role will work closely with operations and leadership teams, help maintain office procedures, and contribute to a safe and well-run environment. Responsibilities:• Manage front desk and administrative support activities by handling incoming calls, directing inquiries, and assisting internal teams with day-to-day coordination.• Oversee mail and delivery operations, including distributing physical and electronic correspondence, arranging outgoing shipments, and tracking parcels with external carriers.• Maintain office records and operational documentation through regular review, organization, archiving, and updates to internal procedure materials.• Process invoices related to shipping, delivery services, and offsite storage, while routing financial documents such as checks and bank statements to the appropriate contacts.• Provide on-site support to leadership and operations staff, including administrative assistance in short-term workspaces when needed during construction activity.• Contribute to facilities operations by assisting with projects, supporting work order coordination, and serving as a point of contact for employees, vendors, and contractors on building-related matters.• Help manage office resources by monitoring supply inventory, tracking related expenses, and supporting the upkeep of conference rooms, shared spaces, and offsite records.• Support workplace safety and security efforts through emergency response participation, access control administration, visitor badge tracking, and end-of-day walkthroughs to identify issues requiring attention.• Assist with meeting and event logistics by coordinating room schedules, preparing spaces, and helping ensure larger gatherings run smoothly.• Train front desk coverage staff and, when office activities resume fully, welcome visitors and oversee proper check-in procedures.
2026-08-10T00:00:00Z

Sr. Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join a contract opportunity within the financial services industry in San Francisco, California. This role supports senior leaders and broader teams by coordinating daily administrative activities, keeping schedules on track, and helping the office operate efficiently. The position is best suited for someone who brings strong judgment, excellent organization, and an effective approach in a fast-paced, detail-oriented environment. Responsibilities: • Deliver senior-level administrative support to Partners, Managing Directors, and designated business teams, while helping manage evolving day-to-day priorities. • Coordinate complex calendars in Microsoft Outlook, balancing scheduling conflicts, urgent requests, and meetings involving multiple internal and external participants. • Arrange domestic and international travel plans, including lodging, transportation, detailed itineraries, and timely adjustments when plans change. • Prepare, submit, and reconcile expense reports through Concur in line with company policies and reporting deadlines. • Participate in front-desk coverage by welcoming guests, answering incoming calls, and maintaining a detail-oriented reception experience. • Organize in-office meetings by securing conference space, coordinating audiovisual needs, arranging catering, and preparing meeting materials. • Maintain orderly digital and physical records, including shared files and documentation, with a high level of accuracy and attention to detail. • Contribute to office operations by monitoring common-area supplies, supporting kitchen upkeep, and helping maintain a clean and functional workspace. • Assist with special assignments and cross-functional administrative initiatives that support business operations across the firm.
2026-08-10T00:00:00Z

Customer Experience Specialist

Scottsdale, AZ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a Customer Experience Specialist to join our team in Scottsdale, Arizona in a contract capacity with the potential for a permanent role. This position supports the customer journey from order placement through delivery, ensuring accurate processing, timely follow-up, and a positive service experience. The ideal candidate brings strong organization, clear communication, and the flexibility to contribute across multiple operational and customer-facing tasks in a collaborative environment. Responsibilities: • Manage customer orders by entering transactions into business systems and maintaining accurate order records from receipt through completion. • Verify sales documentation and billing details to ensure information is complete, correct, and aligned across internal records. • Coordinate outbound shipments directly from the office and work with external fulfillment partners to support timely delivery. • Communicate with customers regarding order questions, exceptions, or delays, and take ownership of resolving issues efficiently. • Support onboarding of new customer accounts by setting up profiles and maintaining accurate information in company systems. • Monitor inventory information and help keep stock records current to support order accuracy and fulfillment needs. • Review ecommerce activity for incoming orders, address declined transactions, and maintain the administrative side of the online store. • Prepare shipping documentation and carrier labels as needed to facilitate smooth distribution activities.
2026-08-10T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a civil litigation practice in Lafayette, California. This position is well suited for someone who can manage a busy legal desk, maintain accuracy under tight deadlines, and keep case materials organized. Candidates with solid litigation support experience are preferred, though motivated professionals with strong potential will also be considered. This role is focused on legal secretarial work and is not designed as a track toward paralegal responsibilities. Responsibilities: • Prepare, format, and submit court filings electronically while ensuring compliance with applicable court rules and deadlines. • Maintain attorney calendars by tracking hearings, filing dates, and other case-related obligations with a high degree of accuracy. • Organize, update, and retrieve legal documents in document management systems, including NetDocuments when applicable. • Draft, revise, and finalize correspondence, pleadings, and other legal materials from attorney notes, edits, or dictation. • Monitor active litigation matters and provide day-to-day administrative support to keep the civil litigation desk running efficiently. • Coordinate communications, schedule matters, and manage Outlook-based email and calendar activity to support attorneys and case progress.
2026-08-10T00:00:00Z