We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs. Responsibilities: • Manage and coordinate multiple calendars to optimize schedules and prioritize tasks. • Prepare and review reports, metrics, and updates to highlight key items requiring executive attention. • Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders. • Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum. • Facilitate communication between different office locations to align efforts and goals. • Organize and maintain files across various repositories for easy access and compliance. • Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations. • Support HR processes by assisting with communication during organizational or personnel changes. • Research and recommend tools and technologies to automate routine tasks and enhance efficiency. • Leverage existing branding materials to improve internal communications and employee engagement.

• Proven experience in an Administrative Assistant or Executive Assistant role. • Strong organizational skills and the ability to manage multiple priorities effectively. • Exceptional written and verbal communication skills with a confident and detail-oriented demeanor. • High level of discretion and integrity when handling sensitive information. • Proactive and resourceful approach to problem-solving and anticipating needs. • Detail-oriented mindset with the ability to act strategically in dynamic situations. • Proficiency in Microsoft Office Suite, Google Workspace, and adaptability to learn new technologies. • Bilingual or cross-cultural communication experience is preferred but not required.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Mission Viejo, CA
onsite
Contract / Temporary to Hire
33.25 - 38.50 USD / Hourly
We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs. Responsibilities: • Manage and coordinate multiple calendars to optimize schedules and prioritize tasks. • Prepare and review reports, metrics, and updates to highlight key items requiring executive attention. • Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders. • Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum. • Facilitate communication between different office locations to align efforts and goals. • Organize and maintain files across various repositories for easy access and compliance. • Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations. • Support HR processes by assisting with communication during organizational or personnel changes. • Research and recommend tools and technologies to automate routine tasks and enhance efficiency. • Leverage existing branding materials to improve internal communications and employee engagement.
2025-09-18T16:38:45Z

Administrative Assistant Job in Mission Viejo | Robert Half