We are looking for a highly organized and proactive Executive Assistant to support senior leaders in the hospitality industry. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, and handling administrative tasks with precision. Based in Pasadena, California, this position offers an exciting opportunity to contribute to the success of a dynamic and fast-paced environment. Responsibilities: • Manage complex calendars, ensuring all appointments, meetings, and events are scheduled efficiently. • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Prepare and process expense reports using Concur, ensuring accuracy and timely submission. • Organize and facilitate meetings across multiple time zones, ensuring all logistical details are covered. • Create and refine presentations and other materials for executive-level meetings. • Handle vendor invoices and office supply orders, maintaining accurate records and ensuring timely processing. • Assist in planning and coordinating events, ensuring all aspects run smoothly. • Serve as a liaison between the executive team and internal stakeholders, fostering strong relationships. • Maintain confidentiality when handling sensitive information, demonstrating professionalism at all times. • Adapt quickly to shifting priorities and provide support during urgent situations.

• At least 2 years of experience in an administrative or executive assistant role. • Proficiency in scheduling and calendar management for senior leaders. • Strong skills in coordinating travel arrangements, including international travel. • Experience preparing and processing expense reports using platforms like Concur. • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. • Ability to work across both Windows and Apple platforms. • Exceptional organizational skills and attention to detail. • Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Pasadena, CA
onsite
Temporary
36.00 - 42.00 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support senior leaders in the hospitality industry. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, and handling administrative tasks with precision. Based in Pasadena, California, this position offers an exciting opportunity to contribute to the success of a dynamic and fast-paced environment. Responsibilities: • Manage complex calendars, ensuring all appointments, meetings, and events are scheduled efficiently. • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Prepare and process expense reports using Concur, ensuring accuracy and timely submission. • Organize and facilitate meetings across multiple time zones, ensuring all logistical details are covered. • Create and refine presentations and other materials for executive-level meetings. • Handle vendor invoices and office supply orders, maintaining accurate records and ensuring timely processing. • Assist in planning and coordinating events, ensuring all aspects run smoothly. • Serve as a liaison between the executive team and internal stakeholders, fostering strong relationships. • Maintain confidentiality when handling sensitive information, demonstrating professionalism at all times. • Adapt quickly to shifting priorities and provide support during urgent situations.
2025-09-30T23:18:45Z