Our client, a finance-based firm located in Century City, is looking for a highly organized and proactive Executive Assistant to provide dedicated support to senior executives in their organization. This role involves managing schedules, coordinating meetings, and handling confidential information to ensure seamless day-to-day operations. This is a direct hire position that is mostly on-site daily, with some hybrid work flexibility. The ideal candidate will be an "up and comer" with at least 3-5 years of administrative support experience under their belt. Responsibilities:• Oversee executive calendars by scheduling and coordinating meetings, appointments, and travel plans (mostly domestic).• Organize and manage logistics for internal and external meetings, including agenda creation and distribution of relevant materials.• Coordinate executive offsite events, such as lunch and dinner meetings, ensuring all arrangements are completed flawlessly.• Prepare, send, and track official documents using platforms like DocuSign, as well as draft and review communications, reports, and presentations.• Act as the main point of contact between the executive team and stakeholders, maintaining attention to detail and timely communication.• Draft, proofread, and finalize business documents, including memos, reports, and presentations, ensuring accuracy.• Arrange complex travel plans, including flights, accommodations, and itineraries, while handling last-minute changes effectively.• Maintain and optimize executives' daily schedules to prioritize tasks and improve efficiency.• Monitor deadlines and follow up on action items to ensure timely completion of projects and deliverables.• Handle sensitive information with discretion and maintain confidentiality at all times.

• Bachelor's degree or at least 3 years of experience in an executive assistant or similar role. • Proven ability to manage calendars and coordinate travel arrangements with precision and efficiency. • Strong communication skills, both written and verbal, with attention to detail in drafting and editing documents. • Demonstrated ability to adapt to changing priorities and work effectively in fast-paced environments. • High level of professionalism and discretion when handling sensitive information. • Proficiency in using tools like DocuSign, Microsoft Office Suite, and other business applications. • Capability to handle multiple tasks simultaneously and meet tight deadlines. • Experience in planning and organizing events or meetings, ensuring seamless execution.

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Los Angeles, CA
onsite
Contract / Temporary to Hire
80000.00 - 100000.00 USD / Yearly
Our client, a finance-based firm located in Century City, is looking for a highly organized and proactive Executive Assistant to provide dedicated support to senior executives in their organization. This role involves managing schedules, coordinating meetings, and handling confidential information to ensure seamless day-to-day operations. This is a direct hire position that is mostly on-site daily, with some hybrid work flexibility. The ideal candidate will be an "up and comer" with at least 3-5 years of administrative support experience under their belt. Responsibilities:• Oversee executive calendars by scheduling and coordinating meetings, appointments, and travel plans (mostly domestic).• Organize and manage logistics for internal and external meetings, including agenda creation and distribution of relevant materials.• Coordinate executive offsite events, such as lunch and dinner meetings, ensuring all arrangements are completed flawlessly.• Prepare, send, and track official documents using platforms like DocuSign, as well as draft and review communications, reports, and presentations.• Act as the main point of contact between the executive team and stakeholders, maintaining attention to detail and timely communication.• Draft, proofread, and finalize business documents, including memos, reports, and presentations, ensuring accuracy.• Arrange complex travel plans, including flights, accommodations, and itineraries, while handling last-minute changes effectively.• Maintain and optimize executives' daily schedules to prioritize tasks and improve efficiency.• Monitor deadlines and follow up on action items to ensure timely completion of projects and deliverables.• Handle sensitive information with discretion and maintain confidentiality at all times.
2025-10-17T18:34:28Z