We are looking for a skilled and proactive Executive Assistant to join our team in Irvine, California. This is a long-term contract position ideal for candidates who excel in organization, communication, and multitasking. In this role, you will support key operations and ensure seamless coordination across multiple tasks, including client communications and travel arrangements. Responsibilities: • Manage incoming client requests through both electronic submissions and mailed letters, ensuring all information is accurately entered into the request platform. • Obtain client authorizations, submit requests to banks, and monitor their status while promptly addressing any delays or inquiries. • Verify completed confirmations from banks against original request forms and forward them to the appropriate client service teams. • Review and prepare client letters for mailing, ensuring accuracy in formatting, content, and address details for high-volume distributions. • Coordinate the mailing process, including stamping letters and collaborating with the Office Services team to dispatch them. • Assist Principals with ad-hoc tasks and provide support during important on-site meetings or events. • Maintain executive calendars, schedule meetings, and ensure timely coordination of appointments. • Arrange and manage travel logistics, including booking flights, accommodations, and transportation. • Facilitate seamless communication between clients and service teams, ensuring a high level of client engagement. • Ensure compliance with banking regulations and procedures while handling sensitive client information.

• Minimum of 3 years of experience in an Executive Assistant or similar role. • Proven expertise in calendar management and coordinating executive meetings. • Strong proficiency in arranging and managing travel logistics. • Familiarity with banking operations and regulations is highly advantageous. • Excellent communication skills with the ability to engage professionally with clients and stakeholders. • Exceptional attention to detail and accuracy in managing high-volume tasks. • Ability to multitask and prioritize effectively in a fast-paced environment. • Proficiency with office tools and platforms for managing electronic submissions and tracking requests.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
onsite
Temporary
32.30 - 37.40 USD / Hourly
We are looking for a skilled and proactive Executive Assistant to join our team in Irvine, California. This is a long-term contract position ideal for candidates who excel in organization, communication, and multitasking. In this role, you will support key operations and ensure seamless coordination across multiple tasks, including client communications and travel arrangements. Responsibilities: • Manage incoming client requests through both electronic submissions and mailed letters, ensuring all information is accurately entered into the request platform. • Obtain client authorizations, submit requests to banks, and monitor their status while promptly addressing any delays or inquiries. • Verify completed confirmations from banks against original request forms and forward them to the appropriate client service teams. • Review and prepare client letters for mailing, ensuring accuracy in formatting, content, and address details for high-volume distributions. • Coordinate the mailing process, including stamping letters and collaborating with the Office Services team to dispatch them. • Assist Principals with ad-hoc tasks and provide support during important on-site meetings or events. • Maintain executive calendars, schedule meetings, and ensure timely coordination of appointments. • Arrange and manage travel logistics, including booking flights, accommodations, and transportation. • Facilitate seamless communication between clients and service teams, ensuring a high level of client engagement. • Ensure compliance with banking regulations and procedures while handling sensitive client information.
2025-09-11T17:24:21Z