92 results for Administrative Assistant in Irvine, CA

Executive Assistant Job Summary:We are looking for an Executive Assistant to provide administrative support to senior leadership. This role requires excellent organization, attention to detail, and strong multitasking skills. The ideal candidate will be responsible for managing schedules, handling communications, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, and documents as needed.</li><li>Assist with organizing events, meetings, and office operations.</li><li>Maintain records, track expenses, and process invoices.</li><li>Serve as a liaison between departments and external contacts.</li><li>Perform general administrative duties, including filing and data entry.</li><li>Handle confidential information with discretion.</li></ul>

Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.

Executive Assistant We are offering a short-term contract employment opportunity for an Executive Assistant in Irvine, California. The role primarily revolves around providing high-level administrative support within the financial services industry. Operating in a remote setting, you will be utilizing your skills in calendar management, communication, and use of various software like ADP, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, and Microsoft Office. Responsibilities: • Manage scheduling and calendaring of internal meetings in an organized manner • Use provided equipment and software to carry out tasks effectively • Regularly update and maintain customer credit records with high accuracy • Efficiently process customer credit applications • Monitor customer accounts and take required action when necessary • Communicate effectively with customers to resolve any inquiries • Carry out daily check-ins to ensure smooth workflow • Manage and coordinate conference calls and correspondence • Utilize strong communication skills for effective correspondence.

Executive Assistant We are looking for an Executive Assistant to join our team located in Newport Beach, California. As an Executive Assistant, your role will encompass a variety of tasks including managing calendars, coordinating executive meetings, and maintaining daily schedules. This role offers a contract to permanent employment opportunity. Responsibilities: • Manage and maintain executive calendars, ensuring efficient scheduling and organization. • Coordinate executive meetings and presentations, ensuring all necessary materials are prepared. • Use Office 365 and other software to perform administrative tasks and manage data. • Handle daily schedule management, coordinating schedules as needed. • Utilize Google Calendar and other tools for effective calendar management. • Respond to inquiries and issues, providing timely and efficient resolution. • Monitor and manage multiple executives' tasks and activities. • Maintain accurate records of customer credit applications. • Monitor customer accounts and take appropriate action when necessary.

Administrative Assistant The contract staff member will provide essential support to daily mailroom operations, ensuring efficient handling and distribution of mail and packages while assisting with broader office functions. Key Responsibilities: Mail & Package Handling: Receive, sort, and distribute incoming mail and courier packages to the appropriate departments. Scanning & Distribution: Scan and process incoming mail for a satellite office serving approximately 75 employees. Operational Support: Assist team members in meeting critical deadlines by handling administrative and logistical tasks. Employee Onboarding: Support new staff onboarding by ensuring they receive necessary tools and resources, including mobile device setup. Facility & Office Management: Help improve the management of office facilities, kitchens, and conference rooms, enhancing overall workplace efficiency and staff support. This contract role will play a vital part in maintaining smooth daily operations, allowing the Operations Assistant to focus on improving facility management and staff services.

Office Assistant We are in search of an Office Assistant to join our team immediately. This is an entry level role and requires you to have a vehicle and driver's license as you will be delivering mail to the post office. You will be responsible for managing the mailroom operations, providing customer service, and performing data entry tasks. This role offers a contract to permanent employment opportunity and will pay up to $21/hour once full time. Responsibilities:• Manage all aspects of the mailroom including receiving, sorting, and distributing mail• Provide exceptional customer service, responding to inquiries and resolving issues promptly• Perform data entry tasks with precision, ensuring all information is up-to-date• Facilitate courier services, coordinating deliveries as necessary• Cover the reception desk, providing additional support to the team as needed

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in the Real Estate & Property industry. Based in Calabasas, California, the selected candidate will support our CFO with a variety of administrative tasks, ranging from managing schedules to facilitating interdepartmental collaboration. Responsibilities: • Accurately process and manage expense reports. • Maintain an organized and updated calendar, ensuring efficient time management. • Facilitate clear communication between the CFO's office, internal departments, and external organizations. • Assist in the preparation of confidential correspondence and communications. • Coordinate travel plans and itineraries. • Compile and distribute information and updates to team members and stakeholders as needed. • Manage projects from conception to completion, addressing and resolving issues promptly. • Track and monitor progress against business objectives and goals, providing regular updates to the CFO and key stakeholders. • Prioritize conflicting needs and manage tight deadlines effectively. • Perform other tasks as assigned.

Executive Assistant We are in search of an Executive Assistant to join our team based in Irvine, California. In this role, you will be tasked with a multitude of responsibilities to ensure the smooth functioning of business operations and personal affairs. This role offers a contract to permanent employment opportunity, providing the chance to work in a dynamic environment where adaptability and discretion are paramount. Responsibilities: • Serve as the main point of contact between the executive and various internal and external stakeholders. • Manage complex calendars, including the scheduling of meetings, travel, and personal appointments. • Handle the coordination of executive team meetings and the preparation of corresponding agendas. • Oversee the management of email communication, prioritizing and responding as necessary on behalf of the executive. • Conduct preliminary research and compile reports, summaries, and presentations as needed. • Assist in maintaining operational efficiency in the office, document management, and tracking financial transactions relating to the executive. • Liaise with office staff, vendors, legal counsel, and financial advisors for smoother operations. • Manage personal appointments, household schedules, and family-related logistics. • Coordinate travel arrangements for the executive and family, including the management of private jet schedules. • Handle personal errands, event planning, and household vendor management. • Oversee children's school and extracurricular schedules, coordinating with caregivers as needed. • Ensure seamless coordination between business and personal commitments.

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Executive Assistant We are offering a permanent employment opportunity for a capable and diligent Executive Assistant for a corporate office located in Century City. This role involves providing administrative support and managing office duties for top executives, requiring a proactive individual who can handle tasks with a high level of efficiency and professionalism. This is a temporary position but may lead to a full-time role. This is an onsite position and the hours are 9-6. Responsibilities:• Efficiently manage the executive's calendar, coordinating all appointments and meetings seamlessly.• Handle clerical tasks such as printing, copying, scanning, and filing, ensuring all administrative work is completed accurately.• Respond to and prioritize emails and calls, taking detailed notes during meetings.• Inventory management of office supplies, making sure all necessary materials are stocked and readily available.• Screen incoming calls, relaying messages accordingly and professionally.• Prepare a wide range of documents including memos, reports, transaction documents, notices, and other materials with a high level of proficiency and attention to detail.• Coordinate travel arrangements including booking flights, hotels, transportation, and creating itineraries for both business and personal trips.• Identify and implement strategies to streamline office processes and improve operational efficiency.• Assist with personal tasks for executives as needed.• Perform any additional duties assigned by executives.

Executive Assistant We are in the process of identifying an Executive Assistant to join our team based in Long Beach, California. In this role, you will ensure smooth daily operations by handling high-level administrative tasks, coordinating communication, and supporting the executive with their schedule and meetings. This role offers a short-term contract employment opportunity. Responsibilities:• Coordinating the executive's schedule, meetings, and prioritizing time management.• Managing travel arrangements, itineraries, and expense reports for the executive.• Drafting, proofreading, and formatting correspondence, reports, and presentations on behalf of the executive.• Screening and prioritizing incoming calls, messages, and requests, responding or redirecting as appropriate.• Assisting in the execution of strategic initiatives and special projects led by the executive.• Tracking action items, deadlines, and deliverables, ensuring timely follow-ups.• Conducting research and compiling data for reports, proposals, and presentations.• Coordinating logistics for board meetings, donor engagements, and high-level events.• Maintaining organized records, files, and documentation for easy retrieval.• Overseeing expenses and budget tracking related to the executive's initiatives. Executive Support & Calendar Management<ul><li>Serve as the primary point of contact for the Executive Director, managing their schedule, coordinating meetings, and optimizing time management.</li><li>Plan and prioritize appointments, ensuring seamless execution of daily activities.</li><li>Organize and maintain the Executive Director’s email inbox, including prioritizing, drafting, and responding to emails as needed.</li><li>Manage travel arrangements, itineraries, and expense reports.</li><li>Handle confidential information with utmost discretion and professionalism.</li></ul>Communication & Correspondence<ul><li>Draft, proofread, and format correspondence, reports, and presentations on behalf of the Executive Director.</li><li>Act as a liaison between the Executive Director and internal/external stakeholders, ensuring clear and effective communication.</li><li>Screen and prioritize incoming calls, messages, and requests, responding or redirecting as appropriate.</li><li>Prepare briefing documents and summaries for meetings, ensuring the Executive Director is well-informed.</li></ul>

Executive Assistant We are offering a short term contract employment opportunity for a proficient Executive Assistant in Los Angeles, California. The Executive Assistant will cater to the diverse needs of the CEO and the organization, ensuring smooth operations, effective communication, and efficient administrative tasks. The role requires coordination with both internal staff and Board members and includes managing confidential communications and cross-departmental collaboration. Responsibilities: • Efficiently handle the CEO's calendar management, travel plans, budget monitoring, and scheduling priorities. • Draft correspondence and communications on behalf of the CEO for various organizational events and donor outreach. • Ensure seamless collaboration with internal executives and staff to enhance efficiencies and support the CEO's office. • Oversee procurement, payment requests, and credit card reconciliations in a timely and efficient manner. • Prepare and compile relevant materials for the CEO's meetings, events, and social engagements. • Manage CEO's memberships with select organizations, including tracking renewals and memberships. • Coordinate and prepare materials for Board and Committee meetings, serving as the primary point of contact for Board members. • Organize and maintain Board and Governance documents, including managing demographic data and tracking online votes. • Coordinate and lead special projects on behalf of the CEO, working closely with internal departments and external consultants. • Maintain a high level of discretion in handling sensitive and confidential information, managing delicate situations involving Board members, executives, and other stakeholders professionally.

Senior Executive Assistant Job Summary:We are seeking a highly experienced Executive Assistant to provide strategic support to our C-suite executive. This role requires exceptional organizational skills, business acumen, and the ability to manage high-level priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver, capable of managing executive communications, coordinating complex schedules, and handling confidential information with discretion. Key Responsibilities:<ul><li>Serve as a trusted partner to the executive, providing high-level administrative and strategic support.</li><li>Manage and optimize the executive’s complex calendar, scheduling meetings, travel, and engagements.</li><li>Act as a gatekeeper for incoming communications, prioritizing emails, calls, and requests.</li><li>Prepare reports, presentations, and briefings for internal and external meetings.</li><li>Oversee special projects, ensuring seamless execution and follow-through.</li><li>Coordinate executive-level meetings, including board meetings, investor relations, and leadership summits.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Liaise with senior leaders, external stakeholders, and key business partners.</li><li>Streamline office operations, implementing best practices to enhance efficiency.</li><li>Anticipate executive needs and proactively address challenges.</li></ul>

Office Assistant Robert Half is looking for an Office Assistant to work for our client in the Marketing/PR industry. As the Office Assistant, you will ensure the smooth operation of the office, manage customer interactions, and support the team with administrative tasks. This is a contract to hire position that will start immediately. You will work onsite daily in Hollywood and the hours are Mon-Fri 8:30am-5:00pm. This is an excellent opportunity to join a growing PR firm with a beautiful office in the heart of Hollywood! This is considered an entry level role, with room for growth with the PR firm down the road. Responsibilities:• Ensuring the office is well-stocked with necessary supplies and materials• Handling incoming and outgoing phone calls and greeting clients• Assisting with the onboarding process of new staff members, including office tours• Maintaining cleanliness and orderliness in the office premises• Assisting in planning and executing office-wide events and celebrations• Developing and maintaining good relationships with staff, IT personnel, and building management• Ensuring all office equipment and appliances are well-maintained and serviced• Providing front desk/reception coverage, welcoming all employees and visitors and offering necessary support

Part-Time Office Assistant Position Summary:The Office Administrative Assistant plays a vital role in ensuring the smooth and efficient operation of the Cemetery District Office. This position provides compassionate service to customers while respecting diversity and cultural values. The ideal candidate will be responsible for administrative support, customer interactions, and office organization.Duties and Responsibilities:<ul><li>Greet office visitors and respond to customer inquiries with professionalism and empathy.</li><li>Provide general pricing information to customers.</li><li>Answer incoming calls and direct messages to the appropriate personnel.</li><li>Assist cemetery visitors by providing property location details.</li><li>Schedule appointments and coordinate burial services with funeral homes.</li><li>Prepare customer contracts and collect payments.</li><li>Generate and organize daily work orders and burial orders.</li><li>Create and maintain digital and physical records for customers and decedents.</li><li>Input and manage customer and decedent data within internal databases.</li><li>Maintain an organized filing system.</li><li>Assist with proofreading documents and reports.</li><li>Sort and distribute incoming mail.</li><li>Ensure the office and lobby areas are well-maintained, including restocking forms and business cards and keeping workspaces tidy.</li><li>Monitor and replenish office supplies as needed.</li><li>Attend staff meetings and participate in other organizational meetings as requested.</li><li>Support other clerical functions and assist team members with administrative tasks.</li><li>Track headstone deliveries and placements while maintaining communication with customers regarding missing markers.</li><li>Perform other duties as assigned to support the mission of the Artesia Cemetery District.</li></ul>

Receptionist We are seeking a professional and friendly Receptionist who is bilingual in Spanish to join our team on a temporary basis in City of Industry, CA. The ideal candidate will be the first point of contact for visitors and callers, providing excellent customer service while managing front desk operations. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Answer and direct incoming calls in a professional and courteous manner.</li><li>Greet visitors, clients, and vendors upon arrival and notify appropriate staff of their arrival.</li><li>Handle bilingual communication (English/Spanish) with visitors, clients, and staff.</li><li>Maintain a tidy and welcoming reception area.</li><li>Distribute incoming mail and packages, as well as prepare outgoing mail.</li><li>Assist with basic administrative tasks such as data entry, filing, and scanning documents.</li><li>Schedule and coordinate appointments, meetings, and conference room bookings.</li><li>Provide general information to callers and visitors regarding the company’s services or policies.</li><li>Assist with light clerical duties such as updating records, preparing documents, and organizing files.</li><li>Support other administrative staff as needed.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in City of Industry, CA.</li></ul>Duration:<ul><li>Temporary Assignment (with potential for extension based on business needs).</li></ul>Pay Rate:<ul><li>Competitive hourly pay based on experience.</li></ul>

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Bankruptcy Litigation team. Prior practice area experience is a must! The Am Law firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week in Bankruptcy court. Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Executive Assistant We are offering a short-term contract employment opportunity for an Executive Assistant in the advertising industry, based in Los Angeles, California. The Executive Assistant will be in charge of providing comprehensive support to the CEO, managing office operations, and acting as a liaison between various internal and external stakeholders. Responsibilities:• Ensure smooth communication between the CEO and other internal and external contacts, managing sensitive and confidential information.• Handle the CEO's calendar, prioritizing requests and resolving conflicts to ensure efficient daily operations.• Coordinate travel arrangements for the CEO and accompanying executives, adapting to changes and updates as necessary.• Facilitate workflow by coordinating with internal and external executives on various tasks and projects.• Oversee office operations, including vendor selection, equipment purchase, and policy development, to ensure an effective working environment.• Collaborate with the finance team to manage departmental budgets, track expenses, and prepare financial reports, ensuring compliance with financial policies.• Assist in organizing Board meetings and events, including scheduling, drafting agendas, and preparing and distributing presentation materials.• Maintain compliance with rules and regulations as set out in the organization's bylaws regarding Board matters.• Continuously improve internal processes that support the CEO and the overall organization.• Provide support in travel arrangements for employees when necessary.

Receptionist <ul><li>Answering and Directing Calls: Operate a multiline phone system, screen and forward calls to the right personnel, and take detailed messages when necessary.</li><li>Administrative Support: Provide general administrative support, including data entry, scheduling meetings, and preparing meeting rooms as needed.</li><li>Mail and Package Handling: Receive and sort incoming mail and deliveries, as well as coordinate outgoing packages.</li><li>Front Desk Maintenance: Keep the reception area clean and organized to maintain a welcoming appearance.</li><li>Visitor Log Management: Maintain accurate records of guest logs, visitor badges, and office security protocols.</li><li>Supplies Management: Monitor and order office supplies to ensure availability of resources for staff and visitors.</li><li>Customer Service: Address visitor or caller inquiries with professionalism and escalate issues to the relevant team members or management.</li></ul>

Office Assistant We are in search of an Office Assistant to be an integral part of our team in Los Angeles, California. As an Office Assistant, you will play a key role in managing and organizing the office space in our technology company. You will also be responsible for handling client inquiries and maintaining client profiles. This role presents a contract to permanent employment opportunity. Responsibilities: • Handle front desk reception duties, including answering calls and transferring them to the relevant staff member. • Oversee the receipt and dispatch of office shipments. • Organize and manage the physical office space, including arranging for building repairs and requests. • Enter expenses and oversee client profiles in the accounting software. • Generate invoices for consulting services and process purchase orders. • Process company checks and track bank deposits diligently. • Follow up on accounts that have been outstanding for a long time. • Set up new client profiles in the accounting software. • Respond to client queries regarding invoices and billing. • Process inbound mail and maintain an organized and tidy office space. • Coordinate the movement of equipment into and out of the office.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Beverly Hills, California. In this role, you will be providing comprehensive support to our president, including scheduling, project coordination, and preparation for internal meetings and presentations. This position calls for a highly organized individual with excellent communication skills and proficiency in various software applications such as Concur and CRM. Responsibilities: • Act as the primary point of contact for the president, managing correspondence and conference calls. • Coordinate and manage the president's calendar to ensure efficient scheduling of meetings and events. • Facilitate internal communication, acting as a liaison between the president and other members of the team. • Oversee project coordination, ensuring all tasks are executed on time and to the highest standard. • Prepare and manage presentations for internal meetings, ensuring all materials are accurate and prepared in a timely manner. • Utilize CRM software to track and manage customer relationships. • Operate Concur software for expense management and reporting.

Office Assistant We are currently seeking a detail-oriented and customer-focused administrative individual to join a renowned establishment dedicated to facilitating the seamless movement of dogs entering or departing from various countries. This organization not only meets all U.S. requirements for animal transport but also prioritizes providing pets and their families with a warm, reassuring experience. About the Role: This position involves managing reservations, coordinating pet pickups from airlines, and maintaining accurate records while ensuring a smooth and stress-free process for pet owners. You’ll play a key role in assisting with logistics and customer communication while working closely with regulatory databases. Ideal Candidate Profile: ✔ Experience in logistics and data management, including scheduling and record-keeping ✔ Strong customer service skills for assisting pet owners via phone and email ✔ Proficiency in Microsoft Word, Excel, and PowerPoint (experience with proprietary databases is a plus) ✔ A willingness to learn and work within the CDC/US Customs safeTRAQ database

Marketing Manager (Consumer Insights) We are in search of a Marketing Manager specializing in Consumer Insights to be a part of our team based in the City of Industry, California. This role is responsible for guiding key marketing and business development strategies to bolster revenue. This includes overseeing digital media investments, supporting strategic technical sales efforts, and delivering consumer insights to guide the research and development (R& D) and sales teams. These insights support strategic plans for flavor creation and product development, ultimately driving successful new product launches in both areas. The role also requires significant involvement in art direction and content creation. This position plays a pivotal role in supporting business development by providing actionable consumer insights and implementing effective marketing strategies. Responsibilities:Consumer Insights <ul><li>Conduct research to identify trends and emerging market opportunities.</li><li>Develop detailed internal insights briefs.</li><li>Explore new approaches to gather and analyze consumer data.</li><li>Evaluate product concepts through external service providers for internal and customer use.</li><li>Plan and execute both internal and external consumer research projects.</li><li>Coordinate external sensory studies in partnership with third-party vendors.</li></ul>Marketing <ul><li>Prepare and deliver trend and insights presentations for internal teams and customers.</li><li>Represent the company at industry and trade conferences, including presenting.</li><li>Manage the company’s participation in industry trade shows.</li><li>Integrate consumer insights into prototypes for conferences and sales meetings.</li><li>Write, edit, and review content for corporate communications, managing external contractors as needed.</li><li>Oversee marketing projects, including coordinating with creative contractors.</li><li>Manage website updates directly or through contractors, including developing branded content (written, graphic, or video) for the website and digital channels to enhance brand recognition and engagement.</li><li>Create or direct content for blogs, vlogs, and social media platforms.</li><li>Video production and editing skills, particularly with tools like Adobe Premiere Pro or CapCut, are a strong asset.</li><li>Develop marketing and branding strategies to enhance the company’s position in the market.</li><li>Collaborate with intellectual property attorneys to manage company trademarks.</li></ul>Team Oversight <ul><li>Share managerial responsibilities for the Executive and Administrative Assistant in collaboration with the CEO.</li></ul>

Sr. Executive Assistant We are initiating a search for a Sr. Executive Assistant to join our team in the Government sector, based in San Marcos, California. The individual in this role will be responsible for rendering support to the City Manager, managing internal communications, and handling administrative tasks. This position offers a long term contract employment opportunity. Responsibilities:• Manage the City Manager's schedule effectively and efficiently• Facilitate communication between the CEO and other departments• Ensure efficient management and planning of the CEO's schedule• Filter and manage emails, voicemails, and SMS messages• Oversee the reporting mechanism of the department heads to the CEO• Scrutinize credit card statements and invoices, ensuring accuracy• Exhibit proficiency in Microsoft Suite to handle various tasks• Utilize strong internal communication skills to foster a healthy work environment• Handle scheduling appointments and calendar management efficiently

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