<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>

<ul><li><strong>Bilingual (English/Spanish)</strong> required.</li><li><strong>High school diploma or equivalent</strong>; associate degree preferred.</li><li><strong>2+ years of administrative or office coordination experience</strong>, ideally within construction, architecture, or a professional services environment.</li><li><strong>Valid California driver’s license</strong> and reliable transportation for errands and project site visits.</li><li>Strong attention to detail, organization, and problem-solving skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in <strong>Microsoft Office Suite</strong> and general office technology.</li><li>Self-starter with a proactive, team-oriented mindset.</li></ul><p><br></p>

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