We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you. Responsibilities: • Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments. • Maintain accurate inventory records and ensure timely transfers between departments. • Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns. • Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders. • Monitor shipment statuses, report delays, and communicate updates to relevant teams. • Assist with inventory cycle counts, stock reconciliations, and quality control checks. • Collaborate with internal teams to align logistics activities with production and sales schedules. • Ensure adherence to company policies, safety standards, and shipping protocols. • Identify opportunities for process improvements to enhance operational efficiency and reduce costs. • Maintain accurate documentation within the inventory management system.

• Minimum of 3 years of experience in administrative or logistics support roles. • Proficiency in Microsoft Office Suite, including Excel. • Strong organizational and multitasking abilities. • Excellent verbal and written communication skills. • Experience with data entry and maintaining accurate records. • Ability to coordinate logistics and manage shipment schedules effectively. • Familiarity with inventory management systems is preferred. • Detail-oriented approach with the ability to work collaboratively in a team environment.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
onsite
Contract / Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you. Responsibilities: • Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments. • Maintain accurate inventory records and ensure timely transfers between departments. • Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns. • Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders. • Monitor shipment statuses, report delays, and communicate updates to relevant teams. • Assist with inventory cycle counts, stock reconciliations, and quality control checks. • Collaborate with internal teams to align logistics activities with production and sales schedules. • Ensure adherence to company policies, safety standards, and shipping protocols. • Identify opportunities for process improvements to enhance operational efficiency and reduce costs. • Maintain accurate documentation within the inventory management system.
2025-11-18T17:39:25Z