An Organization in Downtown Los Angeles is seeking a detail-oriented HR Administrative Assistant to provide clerical and operational support to our Human Resources department and HR Generalist. This role is 100% onsite at our main HR office, ensuring responsive employee support and effective compliance coordination. Responsibilities:• Digitize and maintain employee records in both electronic and physical formats, ensuring compliance with state and federal standards.• Conduct background checks, monitor employee credentials, and track health compliance items such as TB and Flu requirements.• Coordinate the onboarding and compliance documentation for volunteers and students, collaborating with supervisors and partner organizations.• Assist with training sessions by partnering with vendors, maintaining logs, and updating certification records.• Manage clerical tasks such as mail distribution, badge issuance, supply orders, and parking validations.• Process employment verifications and track departmental invoices while maintaining accurate audit logs.• Support benefits administration by assisting employees with enrollments, system updates, and Open Enrollment activities.• Ensure annual California Labor Law posters are displayed at all locations and assist with New Employee Orientation logistics.• Maintain confidentiality and accuracy when managing disciplinary records and other sensitive HR documentation.• Perform additional administrative duties to meet evolving needs of the HR department.• Strong experience with Microsoft Excel • Experience with UKG is a big plus.

• Minimum of 2 years of experience in Human Resources or related administrative roles. • Proficiency in HRIS systems, with experience using UKG Pro preferred. • Strong skills in onboarding processes, employee relations, and compliance tracking. • Familiarity with conducting background checks and maintaining confidential personnel records. • Advanced knowledge of Microsoft Excel for data management and reporting. • Ability to manage multiple priorities and deliver accurate results within deadlines. • Excellent organizational skills and attention to detail. • Strong interpersonal and communication skills for effective collaboration across teams.

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Los Angeles, CA
onsite
Contract / Temporary to Hire
22.16 - 28.00 USD / Hourly
An Organization in Downtown Los Angeles is seeking a detail-oriented HR Administrative Assistant to provide clerical and operational support to our Human Resources department and HR Generalist. This role is 100% onsite at our main HR office, ensuring responsive employee support and effective compliance coordination. Responsibilities:• Digitize and maintain employee records in both electronic and physical formats, ensuring compliance with state and federal standards.• Conduct background checks, monitor employee credentials, and track health compliance items such as TB and Flu requirements.• Coordinate the onboarding and compliance documentation for volunteers and students, collaborating with supervisors and partner organizations.• Assist with training sessions by partnering with vendors, maintaining logs, and updating certification records.• Manage clerical tasks such as mail distribution, badge issuance, supply orders, and parking validations.• Process employment verifications and track departmental invoices while maintaining accurate audit logs.• Support benefits administration by assisting employees with enrollments, system updates, and Open Enrollment activities.• Ensure annual California Labor Law posters are displayed at all locations and assist with New Employee Orientation logistics.• Maintain confidentiality and accuracy when managing disciplinary records and other sensitive HR documentation.• Perform additional administrative duties to meet evolving needs of the HR department.• Strong experience with Microsoft Excel • Experience with UKG is a big plus.
2025-12-10T19:09:02Z