We are looking for a meticulous Administrative Assistant to join our team on a contract basis in Malden, Massachusetts. This role is pivotal in ensuring the smooth functioning of daily office operations and providing exceptional support to team members and clients. Responsibilities: • Handle incoming phone calls with care and direct inquiries to the appropriate departments. • Perform accurate data entry tasks to maintain and update records. • Organize and manage administrative files and office documentation. • Greet visitors and clients, ensuring a welcoming and organized environment. • Assist in scheduling meetings and maintaining calendars for team members. • Support various office activities, including preparing correspondence and reports. • Coordinate with internal teams to ensure efficient workflow and communication. • Monitor office supplies and place orders as needed to maintain inventory. • Manage routine receptionist duties, including handling mail and deliveries. • Uphold confidentiality and ensure sensitive information is securely managed.

• Proven experience in administrative assistance or a related role. • Strong proficiency in data entry and maintaining accurate records. • Excellent communication skills, both written and verbal. • Ability to multitask and prioritize tasks effectively in a fast-paced environment. • Proficiency with office software such as Microsoft Office Suite. • Exceptional organizational skills and attention to detail. • Detail-oriented approach and ability to interact with clients and team members. • High level of discretion when handling confidential information.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Malden, MA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a meticulous Administrative Assistant to join our team on a contract basis in Malden, Massachusetts. This role is pivotal in ensuring the smooth functioning of daily office operations and providing exceptional support to team members and clients. Responsibilities: • Handle incoming phone calls with care and direct inquiries to the appropriate departments. • Perform accurate data entry tasks to maintain and update records. • Organize and manage administrative files and office documentation. • Greet visitors and clients, ensuring a welcoming and organized environment. • Assist in scheduling meetings and maintaining calendars for team members. • Support various office activities, including preparing correspondence and reports. • Coordinate with internal teams to ensure efficient workflow and communication. • Monitor office supplies and place orders as needed to maintain inventory. • Manage routine receptionist duties, including handling mail and deliveries. • Uphold confidentiality and ensure sensitive information is securely managed.
2025-09-24T20:13:48Z