We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Lawrence, Massachusetts. This is a Contract-to-permanent position, offering an exciting opportunity to support leadership in a dynamic and fast-paced environment. The ideal candidate will bring strong administrative expertise, excellent communication abilities, and a proactive approach to managing responsibilities. Responsibilities: • Serve as the primary liaison with medical schools nationwide, managing student elective rotation applications, acceptances, and communications. • Collect and maintain residency data essential for accreditation, resident evaluations, and scholarly activity reporting. • Provide administrative support to residency leadership, including Research Directors and Medical Student Directors. • Assist in research activities such as grant writing, manuscript submissions, conference preparations, and supervising research assistants. • Manage submissions and documentation for research-related activities. • Coordinate faculty meetings, including setting up materials, arranging breakfast, and preparing literature. • Oversee calendar management, ensuring seamless scheduling and organization of executive meetings. • Arrange and coordinate travel plans, including booking accommodations and transportation. • Utilize advanced Microsoft Excel functions and formulas extensively to manage and analyze data. • Work independently with minimal supervision, ensuring tasks are completed efficiently and professionally.

• Bachelor’s degree required, with at least 3 years of administrative experience, preferably in healthcare or academic settings. • Proven ability to manage multiple responsibilities with strong organizational skills. • Proficiency in Microsoft Excel, including advanced functions and formulas. • Exceptional written and verbal communication skills. • Experience in research administration or data management is highly desirable. • Ability to work independently and maintain professionalism in all interactions. • Availability to work on-site one day per week for faculty meetings and related tasks. • Familiarity with coordinating travel arrangements and managing executive schedules.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Lawrence, MA
onsite
Contract / Temporary to Hire
25.00 - 25.00 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Lawrence, Massachusetts. This is a Contract-to-permanent position, offering an exciting opportunity to support leadership in a dynamic and fast-paced environment. The ideal candidate will bring strong administrative expertise, excellent communication abilities, and a proactive approach to managing responsibilities. Responsibilities: • Serve as the primary liaison with medical schools nationwide, managing student elective rotation applications, acceptances, and communications. • Collect and maintain residency data essential for accreditation, resident evaluations, and scholarly activity reporting. • Provide administrative support to residency leadership, including Research Directors and Medical Student Directors. • Assist in research activities such as grant writing, manuscript submissions, conference preparations, and supervising research assistants. • Manage submissions and documentation for research-related activities. • Coordinate faculty meetings, including setting up materials, arranging breakfast, and preparing literature. • Oversee calendar management, ensuring seamless scheduling and organization of executive meetings. • Arrange and coordinate travel plans, including booking accommodations and transportation. • Utilize advanced Microsoft Excel functions and formulas extensively to manage and analyze data. • Work independently with minimal supervision, ensuring tasks are completed efficiently and professionally.
2025-09-17T15:38:55Z