<p>Legal Administrator/HR Director </p><p><br></p><p>Our client, the Denver office of a large Law Firm is looking for a 10 plus years legal office/HR manager to manage the office. In this role, the legal HR Director will partner with the office leadership to oversee the daily operations of their offices. In addition, the Legal Office manager will foster positive relationships with attorneys and staff, while supervising, recruiting, and hiring support staff, as well as assisting with attorney recruiting, benefits administration, financial management, and office operations. As the Director of Legal Administration, you will direct the development of best practices for staffing models, manage legal support services, engage in recruiting, orientation, training, development, workflow, employee performance management, and problem resolution. The Legal Office manager will work with other administrative managers to establish expense budgets for assigned offices, support the operations, and facilities services, to ensure the smooth running of the office. The firm offers excellent benefits, pay, and discretionary bonus for this position. If you have 10 plus years of legal office or professional services administration experience as well as staff supervisory experience, and a Bachelor's Degree, this could be an opportunity for you to work with a very prestigious Denver law firm. If you are qualified for this position, please email your resume and professional references to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
<p>We are looking for a proactive and detail-oriented Administrative Coordinator to join our team in Centennial, Colorado. In this role, you will provide essential support to the Sales Department, ensuring the smooth execution of operational tasks. </p><p><br></p><p>As a Contract to permanent position, this opportunity is ideal for a self-starter who thrives in a dynamic environment and enjoys collaborating across multiple departments.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Deliver comprehensive administrative assistance to the Sales Department, managing daily operations efficiently.</p><p><br></p><p>• Process customer orders from receipt to fulfillment, including monitoring inboxes, creating shipping labels, and invoicing.</p><p><br></p><p>• Coordinate the fulfillment of sterile drapes and surgical accessory orders, ensuring timely support for multiple surgeries.</p><p><br></p><p>• Accurately input purchase orders, product details, and pricing into internal systems and vendor platforms.</p><p><br></p><p>• Generate and configure quotes for customized product builds, maintaining precision and attention to detail.</p><p><br></p><p>• Assist sales and accounting teams by preparing invoices and facilitating vendor setup processes.</p><p><br></p><p>• Maintain organized electronic and physical filing systems to support seamless office operations.</p><p><br></p><p>• Assist with general office upkeep, including maintaining common areas and disposing of trash as needed.</p><p><br></p><p>• Collaborate with cross-functional teams, including sales, accounting, service, and leadership, on administrative projects.</p><p><br></p><p>• Execute established processes independently, demonstrating a strong focus on accuracy and efficiency.</p>
We are looking for a detail-oriented HR/Payroll Coordinator to join our team in Greeley, Colorado. In this role, you will manage payroll processing and job costing activities while supporting HR administrative functions. This position offers an opportunity to work with multiple systems and contribute to accurate payroll and HR operations in a dynamic construction environment.<br><br>Responsibilities:<br>• Process weekly payroll for approximately 130 hourly employees across three companies using Paycor, ensuring accuracy in time entry and compliance with tax and benefit calculations.<br>• Conduct thorough reviews and validations of job cost data in Viewpoint Spectrum, dedicating two days per payroll cycle to ensure accurate reporting.<br>• Enter and reconcile payroll data in Paycor, spending approximately half a day per cycle to maintain precision and reliability.<br>• Handle HR administrative tasks such as verifying onboarding documentation, managing terminations in payroll and benefits systems, and maintaining organized records.<br>• Collaborate across multiple software systems, including time tracking tools, Viewpoint Spectrum, and Paycor, to streamline processes and ensure data integrity.<br>• Support the team by maintaining compliance with payroll-related policies and procedures while addressing inquiries from employees.<br>• Assist with general administrative duties, including filing and cleanup tasks, to ensure smooth HR operations.<br>• Provide guidance on payroll and job costing matters, offering expertise to improve efficiency and accuracy.<br>• Facilitate communication with field employees, with bilingual Spanish/English skills preferred to enhance engagement.
<p>We are looking for a detail-oriented Office Manager to oversee administrative operations in our Lakewood Office. In this long-term contract position, you will play a key role in ensuring the office runs efficiently while supporting day-to-day activities. This role requires excellent organizational skills and the ability to manage multiple tasks in a setting that values attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage the administrative functions of the office, ensuring smooth daily operations.</p><p>• Monitor and maintain office supply inventory, placing orders as needed to avoid shortages.</p><p>• Handle accounts payable processes, ensuring timely and accurate payment of invoices.</p><p>• Serve as the first point of contact by performing receptionist duties such as greeting visitors and managing phone calls.</p><p>• Coordinate office activities and schedules to optimize productivity.</p><p>• Ensure compliance with company policies and procedures within the office environment.</p><p>• Support staff by addressing administrative needs and resolving any operational issues.</p><p>• Maintain records and documentation for accounts and office supplies.</p><p>• Collaborate with vendors and service providers to manage office-related services.</p><p>• Assist in planning and executing office events or meetings.</p>
We are looking for an organized and detail-oriented Recruiting Coordinator to join our team in Louisville, Colorado. In this long-term contract role, you will play a key part in ensuring a seamless hiring process by managing interview logistics, maintaining applicant records, and supporting communication between candidates and hiring teams. This position offers an excellent opportunity to contribute to recruitment operations in a consultancy environment.<br><br>Responsibilities:<br>• Coordinate and manage scheduling for candidate interviews, including virtual and onsite logistics.<br>• Maintain precise and updated records in the applicant tracking system, including job postings, candidate progress, and role closures.<br>• Serve as the primary contact for candidates, providing timely updates on interview schedules, next steps, and application outcomes.<br>• Gather and organize interview feedback while ensuring proper documentation of hiring materials such as applications and reference checks.<br>• Facilitate employee referral programs by tracking submissions, communicating with participants, and maintaining program records.<br>• Share recruiting updates and announcements across internal platforms, such as the company intranet.<br>• Review resumes to identify candidates with relevant experience for open positions.
We are looking for a detail-oriented Bookkeeper to join our team in Denver, Colorado. This role involves managing financial records, preparing statements, and ensuring compliance with accounting standards. The ideal candidate will have a strong background in bookkeeping, a passion for accuracy, and the ability to support various financial operations.<br><br>Responsibilities:<br>• Prepare and review financial statements, ensuring accuracy and alignment with monthly accounting close processes.<br>• Reconcile accounts payable and receivable to maintain up-to-date financial records.<br>• Conduct monthly bank reconciliations and ensure timely payments with proper coding.<br>• Process, validate, and archive financial documents, including invoices, purchase orders, and statements.<br>• Collaborate on budget development, financial forecasting, and strategies for achieving long-term financial objectives.<br>• Assist in the creation of monthly reports and support year-end financial activities.<br>• Coordinate with the philanthropy team to track and record donations, ensuring donor data is reconciled across systems.<br>• Serve as backup for the Finance & Administrative Manager during monthly accounting close procedures.<br>• Monitor accounts to ensure compliance with applicable laws and regulations.<br>• Act as a liaison between internal teams and contractors to streamline financial processes.
<p>Executive Administrative Assistant </p><p><br></p><p><br></p><p>We are looking for a skilled and proactive Executive Administrative Assistant to support a senior leader in a faith-based environment. Based in Littleton, Colorado, this contract position requires an individual who can manage complex schedules, organize events, and handle confidential information with attention to detail and discretion. The ideal candidate will play a key role in ensuring the smooth operation of Academic Affairs while serving as a trusted liaison to internal and external stakeholders.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and coordinate the Dean's calendar, meetings, and travel arrangements to ensure efficiency and alignment with priorities.</p><p><br></p><p>• Draft and prepare detailed correspondence, agendas, and briefings while ensuring timely follow-up on action items.</p><p><br></p><p>• Facilitate logistics, materials, and documentation for the board and faculty governance activities, including taking meeting minutes when necessary.</p><p><br></p><p>• Monitor and reconcile budget activity, process expenses, and oversee purchasing in compliance with organizational policies.</p><p><br></p><p>• Plan and execute special projects and events, including managing timelines, vendor communications, and on-site coordination.</p><p><br></p><p>• Act as a primary point of contact for faculty, staff, students, trustees, and external partners, fostering strong relationships and collaboration.</p><p><br></p><p>• Welcome visitors and maintain a hospitable and responsive office environment.</p><p><br></p><p>• Lead cross-functional initiatives and support academic leadership in achieving organizational goals.</p><p><br></p><p>• Ensure the confidentiality and attention to detail of all communications and sensitive information handled within the office.</p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to coordinate and facilitate board meetings for a C-suite team. </p><p><br></p><p>This role involves managing meeting logistics, accurately recording discussions, and ensuring timely follow-up on assigned tasks to support operational efficiency and accountability. As a Contract position with potential for long-term collaboration, this opportunity offers approximately 15 hours of work per month.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Coordinate and oversee biweekly board meetings, ensuring seamless execution and organization.</p><p><br></p><p>• Document meeting discussions, decisions, and action items with precision and clarity.</p><p><br></p><p>• Follow up with board members to ensure completion of assigned responsibilities and tasks.</p><p><br></p><p>• Communicate effectively to maintain accountability and promote clear understanding among stakeholders.</p><p><br></p><p>• Assist in planning and organizing quarterly events, attending when possible to support execution.</p><p><br></p><p>• Ensure all meeting materials and presentations are prepared in advance to facilitate productive discussions.</p><p><br></p><p>• Maintain accurate records of board activities and decisions for future reference.</p><p><br></p><p>• Collaborate with leadership to address any logistical or operational needs related to meetings.</p><p><br></p><p>• Utilize Microsoft Suite tools to create and manage documents, presentations, and communication.</p><p><br></p><p>• Provide remote support without the need for travel coordination or calendar management.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely delivery.</p><p>• Prepare documents and items for overnight shipping, including addressing and adding postage.</p><p>• Support office staff by handling correspondence, faxes, and mail as needed.</p><p>• Track intercompany expenses and assist with reimbursement processes.</p><p>• Manage office supply inventory and coordinate orders to maintain stock levels.</p><p>• Provide document notarization services as required.</p><p>• Facilitate the preparation and processing of bank deposits.</p><p>• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.</p>
<p>Executive Administrative Assistant </p><p><br></p><p><br></p><p>The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. </p><p><br></p><p><br></p><p>Essential Functions of the Job:</p><p><br></p><p>• Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment </p><p><br></p><p>• Maintain positive and approachable atmosphere.</p><p><br></p><p>• Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business.</p><p><br></p><p>• Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. </p><p><br></p><p>• Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business.</p><p><br></p><p>• Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies.</p><p><br></p><p>• Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives.</p><p><br></p><p>• Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner.</p><p><br></p><p>• Perform general administrative duties as required.</p><p><br></p><p>• Other duties as assigned by supervisor.</p><p><br></p><p><br></p><p><br></p>
We are looking for a dedicated and highly organized Executive Assistant to provide comprehensive support to senior leadership in Englewood, Colorado. This role requires exceptional attention to detail, proactive problem-solving, and the ability to manage sensitive information with discretion. The ideal candidate will excel in coordinating schedules, overseeing operational tasks, and facilitating seamless communication across internal and external stakeholders.<br><br>Responsibilities:<br>• Manage executive calendars, travel arrangements, and meeting schedules, ensuring seamless coordination with clients, vendors, and internal teams.<br>• Prepare detailed agendas, presentations, reports, and briefing materials to support executive meetings and company activities.<br>• Serve as a point of contact between executives and various stakeholders, fostering clear and efficient communication.<br>• Handle confidential information with professionalism and maintain the highest standards of discretion.<br>• Coordinate engagements with leadership, vendors, and other key partners to support organizational priorities.<br>• Track deadlines, deliverables, and progress on key initiatives across departments, ensuring timely follow-up and accountability.<br>• Facilitate cross-functional project coordination and ensure adherence to executive directives.<br>• Provide administrative support for systems and processes critical to executive priorities.<br>• Assist in planning and executing strategic sessions, leadership meetings, and offsite events.
We are looking for a detail-oriented and proactive Executive Assistant to join our team in Denver, Colorado. In this role, you will provide comprehensive support to the Chief Revenue Officer, ensuring seamless coordination of schedules, meetings, and travel plans. This is a fast-paced position requiring excellent organizational skills, discretion, and the ability to manage multiple priorities. This is a long-term contract position.<br><br>Responsibilities:<br>• Oversee and manage complex and dynamic executive calendars, ensuring efficient scheduling and timely adjustments as needed.<br>• Coordinate and arrange domestic and international travel, creating detailed itineraries and providing support during trips.<br>• Prepare for meetings by organizing materials, arranging catering, and ensuring all logistical needs are met.<br>• Handle sensitive and confidential information with professionalism and accuracy.<br>• Attend meetings when required, take detailed minutes, and follow up on assigned action items.<br>• Process and reconcile monthly expense reports for the Chief Revenue Officer.<br>• Collaborate on special projects to support organizational goals and initiatives.<br>• Serve as a liaison between the Revenue Team and senior leadership, maintaining clear communication.<br>• Maintain office functionality by supporting day-to-day workflow and administrative tasks.
