Executive Administrative Assistant The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. Essential Functions of the Job: • Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment • Maintain positive and approachable atmosphere. • Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business. • Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. • Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business. • Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies. • Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives. • Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner. • Perform general administrative duties as required. • Other duties as assigned by supervisor.

• 3-5 years of strong administrative support experience supporting senior leadership or executives • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat • Experience with Workday (preferred) • Understand business structures of publicly held companies • Extensive knowledge of core administrative procedures and systems • Able to handle administrative tasks independently, exercising good judgment • Strong organizational skills • Experienced in establishing/maintaining cooperative interpersonal relationships • Effective communicator using written and verbal forms of communication • Able to manage one’s time and the time of others • Advanced research skills • Skilled negotiator • Flexible hours as dictated by the needs of business for projects and meetings

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Englewood, CO
onsite
Temporary
25.00 - 28.00 USD / Hourly
Executive Administrative Assistant The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. Essential Functions of the Job: • Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment • Maintain positive and approachable atmosphere. • Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business. • Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. • Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business. • Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies. • Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives. • Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner. • Perform general administrative duties as required. • Other duties as assigned by supervisor.
2026-02-12T17:53:44Z