We are looking for an experienced Executive Assistant to support the Dean’s office in a dynamic and fast-paced environment. This is a contract position based in Boston, Massachusetts, requiring exceptional organizational and communication skills. The ideal candidate will excel in managing schedules, coordinating events, and maintaining confidential records while effectively collaborating with various stakeholders. Responsibilities: • Oversee the Dean’s schedule by coordinating virtual and in-person meetings, preparing necessary materials, and ensuring follow-through on appointments. • Organize meeting logistics, including reserving conference rooms, setting up audio-visual equipment, and distributing relevant agendas and notes. • Act as the main point of contact for correspondence and office procedures, drafting and sharing notices, forms, presentations, and other materials. • Plan and manage events for the Dean’s office, coordinating with attendees and ensuring smooth scheduling and communication. • Maintain a secure filing system for confidential documents such as personnel reviews, organizational charts, and departmental distribution lists. • Assist with the preparation and submission of final documentation for personnel reviews to the Provost’s Office. • Collaborate on reports, assignments, and projects with the Dean and office staff to ensure seamless workflow within the division. • Execute special projects by setting priorities, managing timelines, and troubleshooting issues as they arise. • Perform additional tasks assigned by the Dean to meet operational needs.

• Proven experience in calendar management and scheduling across various platforms. • Strong written and verbal communication skills for effective correspondence and documentation. • Proficiency in organizing conference calls and meetings with diverse stakeholders. • Ability to draft and format well-organized documents such as presentations and brochures. • Expertise in event planning and coordination, including logistics and attendee communication. • Familiarity with maintaining confidential records and filing systems. • Demonstrated ability to manage multiple priorities while ensuring accuracy and efficiency. • Skilled in problem-solving and adapting to changing circumstances.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Boston, MA
onsite
Temporary
26.60 - 30.80 USD / Hourly
We are looking for an experienced Executive Assistant to support the Dean’s office in a dynamic and fast-paced environment. This is a contract position based in Boston, Massachusetts, requiring exceptional organizational and communication skills. The ideal candidate will excel in managing schedules, coordinating events, and maintaining confidential records while effectively collaborating with various stakeholders. Responsibilities: • Oversee the Dean’s schedule by coordinating virtual and in-person meetings, preparing necessary materials, and ensuring follow-through on appointments. • Organize meeting logistics, including reserving conference rooms, setting up audio-visual equipment, and distributing relevant agendas and notes. • Act as the main point of contact for correspondence and office procedures, drafting and sharing notices, forms, presentations, and other materials. • Plan and manage events for the Dean’s office, coordinating with attendees and ensuring smooth scheduling and communication. • Maintain a secure filing system for confidential documents such as personnel reviews, organizational charts, and departmental distribution lists. • Assist with the preparation and submission of final documentation for personnel reviews to the Provost’s Office. • Collaborate on reports, assignments, and projects with the Dean and office staff to ensure seamless workflow within the division. • Execute special projects by setting priorities, managing timelines, and troubleshooting issues as they arise. • Perform additional tasks assigned by the Dean to meet operational needs.
2025-09-16T15:08:44Z