We are looking for a detail-oriented Administrative Assistant to join our team in Fall River, Massachusetts. This Contract position involves providing support in a fast-paced environment while interacting with a diverse student population. The ideal candidate will excel in multitasking and maintaining a high standard of conduct in a front-facing role.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth day-to-day operations.<br>• Handle inbound calls efficiently, addressing inquiries and directing calls appropriately.<br>• Maintain accurate records and perform data entry tasks with attention to detail.<br>• Serve as the first point of contact for visitors, delivering exceptional receptionist duties.<br>• Collaborate with team members to manage office workflows and prioritize tasks.<br>• Utilize software systems, such as Banner or Lucian, to complete administrative processes.<br>• Assist with scheduling and coordination of meetings and events.<br>• Ensure consistent phone coverage and respond promptly to incoming communications.<br>• Support student-related activities by addressing their needs and concerns.<br>• Foster a detail-oriented and welcoming environment in all interactions.
<p><strong><u>Administrative Assistant</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite, 5 days per week in the office*</p><p><br></p><p>Robert Half has partnered with a leading marine services organization in their search of an Administrative Assistant for their office. In this role, the Administrative Assistant will be supporting the President of the business as well as Project Managers on day-to-day operations. The ideal candidate is organized, adaptable, and comfortable working in a collaborative office environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a variety of certifications</p><p>• Ordering office supplies</p><p>• Daily, weekly, monthly report generation</p><p>• Petty cash</p><p>• Obtain approvals for AP invoices as needed</p><p>• A variety of industry-specific documentation and forms maintained</p><p><br></p><p>Our client has THE BEST benefits package in the industry and have many long-term employees because of the culture at the company. </p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p><br></p>
<p>We are looking for a dedicated and compassionate Administrative Assistant to join our fully onsite team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.</p><p>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.</p><p>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.</p><p>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.</p><p>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.</p><p>• Answer incoming calls and provide information or redirect inquiries as necessary.</p><p>• Perform general administrative tasks, including data entry and maintaining organized files.</p><p>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.</p>
<p>We are looking for a Bilingual Spanish Property Administrator to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.</p><p>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.</p><p>• Review income documentation, request additional supporting materials, and verify information as needed.</p><p>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.</p><p>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.</p><p>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.</p><p>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.</p><p>• File, track, and maintain documentation to support compliance and operational requirements.</p><p>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.</p><p>• Process work orders and provide assistance to residents and team members as required.</p>
We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. This role involves supporting key organizational functions and providing crucial administrative assistance to leadership and board members. Ideal candidates will thrive in a collaborative environment and possess excellent organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the Board of Directors and various committees, including scheduling and coordinating meetings.<br>• Assist departments with meeting arrangements, ordering food, and ensuring logistical needs are met.<br>• Process payments for rent and childcare fees efficiently and accurately.<br>• Maintain common spaces such as conference rooms, kitchen areas, and administrative storage, ensuring they are orderly and functional.<br>• Set up audio and visual equipment for meetings and training sessions as needed.<br>• Keep office spaces organized and free of unnecessary clutter.<br>• Handle sensitive information with discretion and maintain confidentiality.<br>• Record and prepare accurate minutes for monthly staff meetings.<br>• Conduct routine maintenance for office equipment, arrange repairs, and manage inventory to ensure smooth operations.
<p><strong>Robert Half Legal Permanent Placement </strong>is seeking a highly organized and detail-oriented <strong>Litigation Legal Assistant</strong> to support attorneys in complex litigation matters across multiple jurisdictions. This role requires someone who can serve as the <strong>face of the company</strong>, work independently in the office with one or more attorneys daily, and manage critical litigation tasks with precision.<strong> MUST BE in office 5 days a week in Boston. </strong></p><p><br></p><p><strong>Key Skills and Abilities:</strong></p><ul><li>Professional demeanor and strong interpersonal skills</li><li>Ability to work independently and handle confidential information</li><li>Exceptional proofreading and document assembly skills</li><li>Experience drafting legal documents and correspondence</li><li>Proficiency in <strong>Westlaw</strong> for legal research</li></ul>
<p>We are looking for an experienced Executive Assistant to join our client's team in Mashantucket, Connecticut. In this pivotal role, you will provide high-level administrative support to the executive team, board members, and tribal council. The ideal candidate will thrive in a fast-paced setting and possess exceptional organizational and interpersonal skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Schedule and coordinate meetings with board members, tribal council, and executive team, ensuring seamless communication and preparation.</p><p>• Create and deliver detail-oriented presentations in PowerPoint to support executive-level discussions and decision-making.</p><p>• Manage complex travel arrangements, including domestic and international itineraries, for the CEO and other executives.</p><p>• Organize quarterly retreats, handling logistics and administrative tasks to ensure successful execution.</p><p>• Collaborate with finance directors and other departments to address deliverables and operational needs.</p><p>• Maintain detailed records and provide administrative support for gaming licensing processes.</p><p>• Assist in setting up meeting rooms and managing hybrid work schedules for the innovation center.</p><p>• Adapt to last-minute changes and requests with a positive and proactive attitude.</p><p>• Provide a high level of attention to detail in all tasks, supporting a close-knit team of approximately 15 members.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This position requires exceptional organizational skills and attention to detail to ensure seamless operations and communication. As this is a long-term contract role, you will have the opportunity to make a significant impact by managing schedules, coordinating travel, and supporting executive meetings.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments, meetings, and events are scheduled accurately.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed itineraries and ensure executives are well-informed of their schedules.<br>• Organize and facilitate executive meetings, including preparing agendas and taking minutes.<br>• Serve as a liaison between executives and internal teams, ensuring clear communication and timely follow-ups.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with administrative tasks such as document preparation and correspondence.<br>• Monitor and prioritize emails, ensuring urgent matters are addressed promptly.<br>• Proactively identify and resolve scheduling conflicts or logistical challenges.<br>• Support executives in various ad-hoc tasks as needed to optimize their productivity.
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership. This contract position offers an exciting opportunity to manage schedules, coordinate travel, and ensure seamless day-to-day operations. The ideal candidate will excel in a fast-paced environment, demonstrating professionalism and attention to detail.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all meetings and appointments are scheduled effectively.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation.<br>• Coordinate travel itineraries to align with executive schedules and preferences.<br>• Prepare and manage documents and materials for executive meetings.<br>• Act as a liaison between the executive team and internal or external stakeholders.<br>• Ensure timely communication and follow-ups on behalf of the executives.<br>• Handle confidential information with discretion and professionalism.<br>• Address scheduling conflicts and propose solutions to optimize time management.<br>• Support ad-hoc administrative tasks as needed to assist the executive team.
<p>We are looking for a highly organized and detail-oriented Legal Executive Assistant to provide comprehensive support to legal professionals in a dynamic environment. The ideal candidate will excel in managing complex schedules, handling multi-line phone systems, and contributing to business development efforts. This role is based in the Greater Boston area, and offers an opportunity to work in a fast-paced and collaborative setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain detailed calendars for legal professionals, scheduling meetings, appointments, and deadlines.</p><p>• Manage incoming and outgoing communications via a multi-line phone system, ensuring calls are routed appropriately.</p><p>• Assist with business development activities, including preparing materials and supporting client outreach efforts.</p><p>• Organize and maintain legal documentation, ensuring files are accurate and up-to-date.</p><p>• Prepare and format correspondence, reports, and other legal documents with a high degree of accuracy.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation for legal professionals.</p><p>• Act as a liaison between internal teams and external clients to facilitate effective communication.</p><p>• Handle confidential information with the utmost discretion and professionalism.</p><p>• Support the legal team with ad-hoc administrative tasks as needed.</p><p>• Monitor and order office supplies, ensuring the workspace is well-equipped and organized.</p>
<p>**Executive Assistant** We are seeking a driven and resourceful Executive Assistant to support our CEO in a fast-paced, entrepreneurial environment. This is a high-visibility role where you'll manage everything from calendars and travel to investor logistics and strategic outreach, ensuring the CEO’s networking and initiatives translate into actionable results. You’ll also prepare materials for investor relations, coordinate events, and travel occasionally to assist with key meetings while collaborating with leadership on refining systems and processes. ((Boston, In Office, up to $150K))</p><p> </p><ul><li>Bachelor’s degree required</li><li>5+ years of experience supporting C-suite leaders in PE, VC, family office, or high-growth environments.</li><li>Deeply organized and naturally curious with a bias toward action and ownership.</li><li>Able to write exceptionally well and navigate high-level professional correspondence.</li><li>Understands financial documents, NDAs, and investor communications.</li><li>Tech-savvy and resourceful, eager to implement new systems and tools.</li><li>Comfortable with ambiguity and fast pivots.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Junior Paralegal to join our client's team in Tolland, Connecticut. This Contract-to-Hire position offers an excellent opportunity for candidates eager begin their legal career by contributing to administrative and compliance tasks in a fast-paced environment. The ideal candidate will have strong organizational skills and the ability to support legal operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Input and update compliance-related data using Salesforce and other software tools.</p><p>• Verify and maintain the accuracy of customer information, including names and addresses, for record-keeping purposes.</p><p>• Conduct thorough reviews to ensure compliance documentation meets legal and administrative standards.</p><p>• Collaborate with team members on various administrative projects as assigned.</p><p>• Organize and manage legal documents and records to facilitate efficient access and use.</p><p>• Assist with compliance reviews by gathering necessary information and preparing reports.</p><p>• Provide support in the preparation and maintenance of legal correspondence.</p><p>• Address and resolve discrepancies in customer data promptly and effectively.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p>We are looking for a dedicated Office Administrator to join our team in the Natick Massachusetts area. This role involves providing comprehensive administrative support to staff while ensuring smooth workflow processes and document control. The ideal candidate is reliable, friendly, and eager to learn in a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative support to staff by managing workflow systems and maintaining organized documentation.</p><p>• Utilize Microsoft Office Suite, including Word, Outlook, and Excel, to perform daily tasks efficiently.</p><p>• Learn and operate the company's proprietary workflow system to manage data and processes effectively.</p><p>• Conduct accurate data entry and ensure document scanning and control procedures are followed.</p><p>• Support general office operations by handling routine tasks and assisting in various areas of the firm.</p><p>• Collaborate with team members to ensure smooth workflow during peak seasons, with flexibility in working hours.</p><p>• Maintain a welcoming and detail-oriented demeanor while interacting with staff and clients.</p><p>• Adapt to new systems and procedures to enhance office functionality and efficiency.</p><p><br></p><p><strong><em><u>For immediate consideration, please call me directly 508-205-2127 Eric Lebow</u></em></strong></p>
<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
<p><strong>Job description/Duties: </strong>Under the direction of the Chief Financial Officer (CFO), you will be responsible for preparing and processing weekly payroll for Campion's two companies.</p><ul><li> Prepare and process weekly payroll in efficient, accurate, and prompt manner. Process manual checks when necessary. Distribute and mailing of paycheck information and company attachments as appropriate.</li><li>Process changes to employee records into payroll and timekeeping systems, including regularly auditing data for accuracy.</li><li>Run and save weekly payroll reports into network drives by deadlines provided by management, printing reports as requested.</li><li>Create time off balance reports in the payroll system verifying that balances are correct.</li><li>Input agency hours into the CMS Payroll Based Journal on a weekly basis.</li><li>Assist with coordinating and reviewing all quarterly QAPI reports of the business office to allow for timely CFO approval prior to submission deadlines. Prepare employee turnover and K checks, QAPI & quarterly documentation.</li><li>·With the assistance of the CFO, maintain the accounting responsibilities of Campion’s vehicles including purchasing/retiring of vehicles. Responsible for the coordination with our insurance company, including the filing of accident reports.</li><li>Assist in the preparation/coordination of other financial reporting and analysis as requested by the CFO, Assistant Controller, management, government agencies and external audit firms.</li><li>Assist in coordination of year-end audit requirements under the direction of the assistant controller.</li><li>Assist CFO/Assistant Controller with the development and implementation of information-based technology.</li><li><strong>Provide professional reception for all guests, visitors, and appointments.</strong></li><li><strong>Answer all phone calls in a pleasant, professional, courteous , and thoughtful manner.</strong></li><li><strong>Order office supplies as requested by staff and residents.</strong></li><li><strong>Sort and distribute incoming mail, packages, gifts, and flowers.</strong></li><li><strong>Professionally type all reports, correspondences, calendars, and notifications as directed.</strong></li><li><strong>Maintain Campion's vehicle registrations and keep auto insurances up to date with vehicle fleet and driver information.</strong></li><li><strong>Backup support to all business office functions including: accounts payable, and general accounting support as appropriate</strong>.</li><li>Perform additional duties as requested or assigned by the CFO or Executive Assistant to the Superior as requested.</li></ul><p><strong>**For immediate consideration, please call me immediately and directly 508-205-2127** Eric Lebow</strong></p>
We are looking for a highly organized and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This long-term contract position will primarily focus on supporting family law cases, with additional responsibilities in business litigation, intellectual property, and employment law. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proven ability to manage legal documentation and filings efficiently.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, managing incoming tasks and prioritizing workloads effectively.<br>• Prepare and file legal documents, including e-filings, court filings, and 9A filings, ensuring accuracy and timeliness.<br>• Maintain and organize case files, both electronically and physically, for easy retrieval and reference.<br>• Assist in preparing exhibits and other supporting materials for litigation cases.<br>• Manage calendars and scheduling for attorneys, ensuring deadlines and appointments are met.<br>• Conduct document retrieval and saving tasks, ensuring proper handling and confidentiality.<br>• Support overflow work related to business litigation, intellectual property, and employment law.<br>• Collaborate with attorneys and other support staff to streamline workflows and maintain efficiency.<br>• Utilize technology tools effectively to enhance productivity and manage case-related tasks.<br>• Communicate professionally with clients, court personnel, and third parties as needed.
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
<p>Robert Half Legal Permanent Placement is partnering with a well-established law firm is seeking a highly organized and proactive <strong>Assistant Office Manager</strong> to support daily operations and administrative functions in the metro west area of Boston. This role is critical to ensuring smooth office workflows, supporting staff, and maintaining a professional environment. The ideal candidate will be detail-oriented, technically savvy, and capable of managing multiple responsibilities with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations and resource allocation to support attorneys and staff.</li><li>Oversee facilities management, including maintenance, IT coordination, office appearance, and inventory control.</li><li>Supervise and support the firm’s floater and receptionist, ensuring adequate coverage and training.</li><li>Coordinate internal office setup for new hires including attorneys, paralegals, and legal assistants.</li><li>Assist with HR administration and employee onboarding.</li><li>Train new employees on firm systems and procedures.</li><li>Administer employee benefits and liaise with providers as needed.</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position within the financial services industry, offering an exciting opportunity to support compliance and legal operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling and organizing meetings with senior executives and their assistants.<br>• Draft and format internal policies, procedures, memos, and client communications using Microsoft Word.<br>• Analyze and manage large datasets in Excel by using functions like V-lookup, pivot tables, and formulas.<br>• Convert image-based and proprietary files into searchable digital formats for efficient document management.<br>• Maintain and update electronic client files while ensuring compliance with client guidelines.<br>• Support the Compliance Group by managing checklist review processes, including initiating checklists, organizing backup folders, and escalating issues as needed.<br>• Assist the Trading Compliance Group with preparing materials for client certifications and reviewing trade surveillance reports to identify and escalate exceptions.<br>• Ensure all tasks and projects are completed accurately and within established deadlines.
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Brockton, Massachusetts. In this Contract to permanent position, you will play a pivotal role in supporting onboarding processes and administrative tasks to ensure a seamless experience for new employees. This opportunity is ideal for someone with a passion for HR and a proactive approach to providing excellent service.<br><br>Responsibilities:<br>• Facilitate the onboarding process for all new team members, ensuring all required documentation is completed accurately.<br>• Prepare and distribute comprehensive new permanent packets and orientation materials.<br>• Conduct I-9 verifications and handle prior authorizations in compliance with regulations.<br>• Act as a liaison to address employee inquiries and provide exceptional customer service.<br>• Utilize Microsoft Office Suite to create, manage, and update HR-related documents.<br>• Collaborate with team members to maintain organized and efficient HR records.<br>• Support HR initiatives by assisting with administrative tasks and employee relations activities.<br>• Ensure compliance with company policies and procedures during onboarding processes.<br>• Monitor and follow up on pending documentation or approvals.<br>• Contribute to maintaining a welcoming and attentive work environment for all employees.
We are looking for a detail-oriented Office Clerk to join our team on a contract basis in Boston, Massachusetts. In this role, you will handle a variety of administrative and clerical tasks to ensure smooth daily operations. This position requires adaptability, excellent organizational skills, and a proactive approach to supporting office functions.<br><br>Responsibilities:<br>• Prepare and organize copy room materials for daily office needs.<br>• Set up conference rooms to ensure they are ready for meetings and events.<br>• Assist with hospitality tasks, including stocking supplies in conference rooms.<br>• Perform document scanning and ensure proper digital organization.<br>• Provide receptionist support by answering calls and greeting visitors.<br>• Cover the front desk during lunch breaks or other absences.<br>• Manage labeling tasks and ensure accuracy and timeliness.<br>• Support mailroom operations, including sorting and distributing mail.<br>• Maintain office supplies and restock as necessary.
We are looking for a detail-oriented Contracts Administrator to join our team in Allston, Massachusetts. In this role, you will oversee the preparation, management, and distribution of contracts, subcontracts, and related documentation while collaborating with various departments to ensure smooth project operations. This position requires strong organizational skills, accuracy, and the ability to meet deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Create, track, and distribute subcontracts, purchase agreements, and change orders using DocuSign.<br>• Organize and maintain digital records in DocuSign and other document management systems.<br>• Provide training to project managers and assistant project managers on contract processes.<br>• Draft exhibits, coversheets, and other documentation for owner contracts using specialized software.<br>• Log, file, and distribute owner contracts through ProCore.<br>• Collaborate with project managers and accounting teams to collect necessary contract information.<br>• Schedule and coordinate job status reviews for senior management.<br>• Occasionally assist with reception desk tasks as needed.<br>• Perform additional duties as required to support team operations.
