We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. This role involves supporting key organizational functions and providing crucial administrative assistance to leadership and board members. Ideal candidates will thrive in a collaborative environment and possess excellent organizational skills. Responsibilities: • Provide administrative support to the Board of Directors and various committees, including scheduling and coordinating meetings. • Assist departments with meeting arrangements, ordering food, and ensuring logistical needs are met. • Process payments for rent and childcare fees efficiently and accurately. • Maintain common spaces such as conference rooms, kitchen areas, and administrative storage, ensuring they are orderly and functional. • Set up audio and visual equipment for meetings and training sessions as needed. • Keep office spaces organized and free of unnecessary clutter. • Handle sensitive information with discretion and maintain confidentiality. • Record and prepare accurate minutes for monthly staff meetings. • Conduct routine maintenance for office equipment, arrange repairs, and manage inventory to ensure smooth operations.

• Proficiency in Microsoft Office Suite, Teams, DocuSign, and Zoom. • Strong customer service skills with the ability to support diverse stakeholders. • Experience managing daily mail and reception duties. • Proven ability to handle vendor coordination and management. • Excellent organizational skills and attention to detail. • Ability to work independently while maintaining a collaborative approach. • Prior experience in an administrative or executive support role. • Comfortable handling confidential information with professionalism.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Jamaica Plain, MA
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. This role involves supporting key organizational functions and providing crucial administrative assistance to leadership and board members. Ideal candidates will thrive in a collaborative environment and possess excellent organizational skills. Responsibilities: • Provide administrative support to the Board of Directors and various committees, including scheduling and coordinating meetings. • Assist departments with meeting arrangements, ordering food, and ensuring logistical needs are met. • Process payments for rent and childcare fees efficiently and accurately. • Maintain common spaces such as conference rooms, kitchen areas, and administrative storage, ensuring they are orderly and functional. • Set up audio and visual equipment for meetings and training sessions as needed. • Keep office spaces organized and free of unnecessary clutter. • Handle sensitive information with discretion and maintain confidentiality. • Record and prepare accurate minutes for monthly staff meetings. • Conduct routine maintenance for office equipment, arrange repairs, and manage inventory to ensure smooth operations.
2025-11-06T14:44:06Z