As an Administrative Services Coordinator, you will provide essential administrative support to a department or manager, ensuring smooth day-to-day operations. This role involves handling communications, managing documentation, and supporting internal processes.

Typical Responsibilities:<ul><li>Administrative Support: Perform general office duties such as document handling, filing, and coordination of routine tasks.</li><li>Phone Management: Answer incoming calls, direct inquiries appropriately, and assist both internal and external stakeholders.</li><li>Email Correspondence: Manage inbox communications, respond to inquiries, and maintain professional email exchanges.</li><li>Staff Support: Assist assigned staff with various administrative tasks including phone support, drafting and distributing correspondence, expense reporting, calendar management, meeting coordination, filing, and copying.</li><li>Records Maintenance: Maintain files related to tenants, vendors, and properties, including insurance certificates and lease abstracts, in accordance with established standards.</li><li>Work Order Coordination: Open and monitor work orders, coordinating with vendors to ensure timely completion.</li><li>Lease Administration: Prepare internal lease documents such as abstracts and assist with lease setup, changes, and reporting.</li><li>Invoice Processing: Code invoices for payment, enter data into accounting systems, and forward originals for processing. Prepare accounts receivable (A/R) status worksheets and reconcile A/R.</li><li>Collections Support: Where permitted, initiate rent collection communications and follow up with tenants.</li><li>Financial Administration: Manage accounts payable and receivable, ensuring accurate coding and timely processing of invoices.</li></ul>Required Skills:<ul><li>Ability to comprehend and interpret instructions, short correspondence, and memos.</li><li>Strong written communication skills for routine reports and correspondence.</li><li>Ability to respond professionally to inquiries or complaints.</li><li>Effective presentation skills for internal departments.</li><li>Basic understanding of financial terms and principles.</li><li>Ability to perform simple calculations such as percentages.</li><li>Problem-solving skills in standard situations with basic analytical capabilities.</li></ul>Qualifications:<ul><li>Experience: 0–2 years in an administrative or related field.</li><li>Education: High school diploma or GED required.</li><li>Technical Skills: Proficiency in Microsoft Office Suite and basic computer functions. Experience with email management is essential.</li></ul>

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Toms River, NJ
onsite
Temporary
19.00 - 21.00 USD / Hourly
As an Administrative Services Coordinator, you will provide essential administrative support to a department or manager, ensuring smooth day-to-day operations. This role involves handling communications, managing documentation, and supporting internal processes.
2025-09-30T20:09:11Z