We are looking for an Operations Coordinator to join our team in Jersey City, New Jersey. In this role, you will manage a variety of tasks related to property management, vendor coordination, and financial administration. This position is ideal for someone with strong organizational skills and a proactive approach to maintaining operational efficiency. Responsibilities: • Coordinate maintenance requests from residents, ensuring timely dispatch of technicians or vendors and prompt resolution of issues. • Conduct inspections of properties to ensure compliance with operational and maintenance standards. • Manage vendor onboarding and procurement, including preparing and overseeing Request for Proposal (RFP) processes. • Review and process invoices for accuracy and completeness, maintaining proper financial documentation. • Oversee inventory management for maintenance supplies, ensuring adequate stock levels and timely reordering. • Provide administrative support to the Director of Operations, including project coordination and operational reporting. • Maintain financial records in QuickBooks and Excel, handling accounts payable and receivable tasks. • Assist with budget management and tracking for property operations. • Conduct online research to identify investment opportunities and gather market intelligence. • Manage daily office operations, including correspondence and documentation needs.

• Proven experience in property management or a similar operational role. • Proficiency in QuickBooks and Microsoft Excel for financial tracking and reporting. • Strong understanding of accounts payable, accounts receivable, and invoice processing. • Exceptional organizational skills and attention to detail. • Ability to manage vendor relationships and procurement processes effectively. • Familiarity with commercial property management practices. • Excellent communication skills for liaising with tenants, vendors, and team members. • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Jersey City, NJ
onsite
Permanent
65000.00 - 80000.00 USD / Yearly
We are looking for an Operations Coordinator to join our team in Jersey City, New Jersey. In this role, you will manage a variety of tasks related to property management, vendor coordination, and financial administration. This position is ideal for someone with strong organizational skills and a proactive approach to maintaining operational efficiency. Responsibilities: • Coordinate maintenance requests from residents, ensuring timely dispatch of technicians or vendors and prompt resolution of issues. • Conduct inspections of properties to ensure compliance with operational and maintenance standards. • Manage vendor onboarding and procurement, including preparing and overseeing Request for Proposal (RFP) processes. • Review and process invoices for accuracy and completeness, maintaining proper financial documentation. • Oversee inventory management for maintenance supplies, ensuring adequate stock levels and timely reordering. • Provide administrative support to the Director of Operations, including project coordination and operational reporting. • Maintain financial records in QuickBooks and Excel, handling accounts payable and receivable tasks. • Assist with budget management and tracking for property operations. • Conduct online research to identify investment opportunities and gather market intelligence. • Manage daily office operations, including correspondence and documentation needs.
2025-10-14T19:08:43Z