<p>Are you a detail-oriented and dynamic professional looking to take charge of office operations and contribute to a thriving workplace? We’re seeking an Office Operations Coordinator to join our team and play a pivotal role in ensuring a productive, organized, and efficient work environment. In this multifaceted position, you’ll oversee office inventory, fleet management, and vendor relationships while providing essential administrative and IT support. From scheduling meetings and planning team events to monitoring compliance and troubleshooting IT issues, you’ll be instrumental in driving operational excellence. If you're proactive, resourceful, and eager to make a real impact, this is your chance to shine! </p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office operations to maintain a productive and organized workspace.</p><p>• Manage inventory for office supplies and IT equipment, ensuring accurate records and timely replenishment.</p><p>• Provide administrative support by scheduling meetings, preparing reports, and handling correspondence.</p><p>• Oversee fleet management, including vehicle maintenance schedules, mileage tracking, and vendor coordination.</p><p>• Assist in onboarding and offboarding processes by ensuring employees receive necessary IT tools and resources.</p><p>• Troubleshoot minor IT issues and collaborate with IT teams for complex problem resolution.</p><p>• Plan and execute office events, team-building activities, and corporate gatherings.</p><p>• Build and maintain vendor relationships for office supplies, fleet servicing, and IT equipment repairs.</p>
<p>We are looking for an experienced <strong><em>Administrative Assistant</em></strong> to join a Healthcare organization in Honolulu, Hawaii. This is a long-term contract position that requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks independently. The ideal candidate will play a key role in supporting day-to-day operations, coordinating meetings, and maintaining essential documentation.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and maintain accurate meeting minutes during monthly board meetings, either in person or via virtual platforms.</p><p>• Develop and manage Excel spreadsheets for tracking data and creating detailed reports.</p><p>• Compose clear and concise correspondence and ensure timely distribution of meeting materials.</p><p>• Collaborate with the Secretary to gather and finalize meeting minutes.</p><p>• Organize and self-manage tasks to ensure all administrative duties are completed efficiently.</p><p>• Utilize office software, including Microsoft Word and Excel, to create and update documents and reports.</p><p>• Respond to inbound and outbound calls, providing prompt and courteous communication.</p><p>• Maintain vendor relations and assist with correspondence as needed.</p><p>• Perform basic website updates and maintenance to ensure information is current.</p><p>• Operate standard office equipment to support daily operations.</p>
We are looking for a meticulous Administrative Assistant to join our team in Midland, Texas. This Contract to Permanent position offers an excellent opportunity to support essential office operations and contribute to the success of a transportation equipment manufacturing company. The ideal candidate will thrive in a fast-paced environment while managing administrative tasks with efficiency and attention to detail.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling, correspondence, and document preparation.<br>• Answer and direct inbound calls, ensuring courteous and effective communication.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Handle receptionist duties by welcoming visitors and addressing inquiries.<br>• Support registration processes and ensure compliance with company protocols.<br>• Collaborate with team members to streamline office operations and enhance productivity.<br>• Maintain a clean and organized workspace, ensuring supplies are readily available.<br>• Assist with special projects or tasks as needed, demonstrating adaptability and initiative.
We are looking for an Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract-to-permanent position is ideal for someone who thrives in fast-paced environments and is eager to support technical teams with administrative expertise. The role offers an excellent opportunity for growth, competitive benefits, and the potential for a hybrid schedule upon permanent conversion.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to technical decision-makers, ensuring tasks are managed efficiently and accurately.<br>• Schedule and coordinate meetings, trainings, and other events, both virtually and in-person.<br>• Maintain and update project tracking systems to ensure deadlines and deliverables are met.<br>• Handle database management and ensure data integrity across various platforms.<br>• Act as a liaison between different teams, facilitating communication and streamlining processes.<br>• Assist in the onboarding and training of team members through tools like Webex.<br>• Adapt quickly to new procedures and proactively seek clarification when needed.<br>• Manage multiple priorities while maintaining attention to detail and accuracy.<br>• Support the implementation of consistent processes across merged teams.<br>• Collaborate with colleagues to ensure smooth operation of administrative functions.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
<p>We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in Santa Monica. This role is onsite daily and will last through Q1 of 2026. This role involves supporting daily office operations, ensuring smooth workflows, and assisting with various administrative tasks. The position requires organizational skills and the ability to multitask in a dynamic environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain office and kitchen supplies inventory, including purchasing items and handling dishwasher duties.</p><p>• Conduct weekly grocery shopping for designated locations.</p><p>• Organize and facilitate the signing of birthday cards for staff members.</p><p>• Manage mailing tasks, including taking packages to FedEx and assisting other departments with shipping needs.</p><p>• Assist with preparing expense reports and ensuring timely submissions.</p><p>• Coordinate and send out holiday cards and gifts to staff and clients.</p><p>• Support company-specific administrative tasks, such as creating lot boards, managing meal arrangements for events, and data entry into Salesforce.</p><p>• Assign new buyers to specialists and maintain accurate records during auction periods.</p><p>• Compile open house invite lists for consignors with cars in inventory.</p><p>• Book travel arrangements for specialists as required.</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team in Camden, New Jersey. In this long-term contract position, you will provide essential clerical support to property managers, ensuring smooth and efficient operations. This role is ideal for someone with at least one year of experience in administrative tasks and a keen eye for organization.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain office files and records to ensure easy access and retrieval.</p><p>• Perform accurate data entry tasks to support administrative functions.</p><p>• Scan and digitize documents to maintain electronic records.</p><p>• Provide general back-office support, including handling correspondence and scheduling.</p><p>• Assist property managers with day-to-day clerical tasks.</p><p>• Prepare and format reports, spreadsheets, and other documents as needed.</p><p>• Respond to inquiries and provide information to internal staff or external stakeholders.</p><p>• Maintain office supplies inventory and ensure smooth workflow.</p><p>• Collaborate with team members to improve organizational processes.</p><p>• Handle confidential information with discretion.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. In this long-term contract position, you will play a vital role in supporting our non-profit organization by managing administrative tasks and ensuring smooth operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional service.<br><br>Responsibilities:<br>• Respond to inquiries from potential residents, provide property tours, and follow up with interested individuals.<br>• Assist applicants with completing required forms, processing applications, and conducting background and reference checks.<br>• Maintain and update the waitlist and vacancy list in compliance with organizational guidelines.<br>• Coordinate leasing activities, including preparing applicant files, conducting move-in orientations, and facilitating unit walkthroughs.<br>• Collaborate with Resident Care Coordinators and the Leasing Assistant to ensure accuracy and completeness of leasing documentation.<br>• Organize unit transfers by managing lease signings, orientations, walkthroughs, and rent certifications while adhering to established policies.<br>• Support marketing initiatives by participating in outreach events such as community fairs, open houses, and conferences.<br>• Conduct annual and interim certifications, ensuring compliance with regulatory requirements and organizational policies.<br>• Schedule and distribute certification notices, meet with residents to collect documentation, and perform apartment inspections.<br>• Maintain accurate records and ensure timely submission of reports and verification documents for audit and review purposes.
We are looking for an Administrative Coordinator to join our team in Washington, District of Columbia. In this Contract-to-permanent position, you will play a key role in maintaining organizational processes and supporting management systems. The ideal candidate will bring strong administrative expertise and a proactive approach to ensure seamless operations.<br><br>Responsibilities:<br>• Administer platforms for document control, training, and record management, as well as other software applications such as ShareFile and online survey tools.<br>• Review and format documents to ensure alignment with templates, consistency in style, and adherence to controlled document procedures.<br>• Manage the intake of submissions from the organization’s website related to quality management system concerns, initiating appropriate handling processes.<br>• Maintain records to ensure compliance with management system standards and signatory obligations, including participation in regional and international cooperation.<br>• Prepare detailed reports to monitor the implementation of processes such as complaints, appeals, challenges, and risk management.<br>• Support the implementation, maintenance, and completion of projects related to the organization’s management system.<br>• Facilitate administrative tasks to ensure smooth coordination and execution of daily operations.<br>• Collaborate with team members to improve workflows and enhance organizational efficiency.<br>• Provide assistance in scheduling, calendar management, and answering inbound calls as required.<br>• Ensure all administrative activities are conducted in accordance with established procedures and standards.
We are looking for a skilled and detail-oriented Administrative Assistant to join our team in Oklahoma City, Oklahoma. This Contract-to-Permanent position offers the opportunity to work in a collaborative and organized environment while supporting essential back-office operations. The ideal candidate will bring expertise in administrative tasks and familiarity with life insurance, annuities, and IRAs.<br><br>Responsibilities:<br>• Process and verify applications for life insurance, annuities, and IRAs to ensure accuracy and completeness.<br>• Maintain and update detailed records of client policies and transactions in internal systems.<br>• Communicate with agents, clients, and carriers to gather missing information and resolve discrepancies in applications.<br>• Assist with policy servicing tasks, including updating beneficiaries, processing payments, and making policy changes.<br>• Prepare reports and track the progress of pending applications to ensure compliance with company and regulatory standards.<br>• Perform general administrative duties such as data entry, document preparation, and file management.<br>• Provide support to management and team members for day-to-day office operations.<br>• Handle inbound calls and inquiries in a courteous and efficient manner.<br>• Ensure all documentation is properly organized and compliant with company policies.
We are looking for a detail-oriented Administrative Assistant to join a leading non-profit organization on a contract basis in Washington, District of Columbia. In this role, you will provide essential support to the Planned Giving team, ensuring smooth operations and efficient handling of administrative tasks. This position is ideal for someone who thrives in a dynamic environment and has a passion for delivering high-quality results.<br><br>Responsibilities:<br>• Manage and monitor the case queue, tracking all activities within Salesforce.<br>• Process individual reply forms and create estate notification records in Salesforce.<br>• Coordinate with external partners to handle estate documentation efficiently.<br>• Collaborate with the Gift Operations and Finance teams to ensure accurate processing and acknowledgment of gifts.<br>• Develop and oversee Planned Giving opportunities in Salesforce.<br>• Assist with donor communications for unassigned Major Gifts donors and the Major Gifts pool within Salesforce.<br>• Prepare and submit expense reports for the Planned Giving and Partnerships teams.<br>• Facilitate the contract approval process and support invoice creation.<br>• Provide administrative support to two Senior Directors, including managing their calendars, coordinating travel arrangements, organizing event logistics, and handling team communications.<br>• Work closely with internal teams to ensure timely and accurate completion of assigned projects.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Clearwater, Minnesota. This role involves supporting subcontractor onboarding processes and ensuring compliance with insurance requirements for construction projects. If you have a strong background in administrative tasks within the construction industry and a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Facilitate the onboarding process for subcontractors, ensuring all necessary documentation and requirements are met.<br>• Verify subcontractor insurance policies to confirm adequate coverage for construction projects.<br>• Collaborate with insurance agents to resolve any discrepancies or obtain missing information.<br>• Maintain accurate records of subcontractor compliance and insurance documentation.<br>• Support administrative tasks related to construction project operations.<br>• Communicate effectively with subcontractors regarding compliance guidelines and requirements.<br>• Monitor and track insurance renewals to ensure continuous coverage.<br>• Assist in preparing and reviewing subcontractor proposals.<br>• Provide general administrative support to the team as needed.<br>• Ensure all processes align with company standards and industry regulations.
We are looking for an organized and proactive Administrative Assistant to join our team on a contract basis in Madison, Wisconsin. In this role, you will play a key part in ensuring the seamless operation of our property management and maintenance departments by performing a variety of essential administrative and clerical tasks. If you thrive in a fast-paced environment and take pride in delivering high-quality support, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate the smooth functioning of office operations.<br>• Maintain and organize both digital and physical filing systems for easy access and retrieval.<br>• Greet visitors, handle incoming packages, and ensure a welcoming office environment.<br>• Draft, edit, and finalize detailed correspondence, reports, and other documentation.<br>• Input, update, and manage data in spreadsheets and databases with accuracy.<br>• Coordinate meeting logistics, including scheduling, room setup, and catering arrangements.<br>• Utilize word processing and presentation software to create, edit, and enhance documents.<br>• Oversee the operation and maintenance of office equipment such as printers, copiers, and fax machines.<br>• Conduct research and compile information to support reports or presentations.<br>• Handle sensitive information with confidentiality and ensure compliance with privacy regulations.
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Alameda, California. This is a long-term contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and handle incoming calls, including routing messages to internal staff.</p><p>• Manage deliveries by coordinating with couriers such as FedEx, UPS, and mail services.</p><p>• Assist with general administrative tasks, including document preparation using Microsoft Office Suite (Word, Excel, Outlook).</p><p>• Maintain an organized and efficient office environment, ensuring supplies and resources are well-stocked.</p><p>• Provide support for email communications, including drafting and managing email campaigns.</p><p>• Ensure timely and accurate delivery and distribution of mail within the office.</p><p>• Plan and coordinate corporate onsite events</p><p>• Process invoices for office purchases</p><p>• Vendor management</p><p>• Operate and set-up all surveillance office equipment </p><p>• Collaborate with a small team to address day-to-day operational needs in a flexible and efficient manner.</p><p>• Adhere to business casual dress code, adjusting attire based on specific office requirements.</p><p>• Demonstrate a willingness to learn new processes quickly and adapt to evolving office needs.</p><p><br></p><p>If you are interested in this role, please apply now and call us at (510) 470-7450</p>
<p>We are looking for an Administrative Coordinator to join our team in Goleta, California. In this long-term contract role, you will play a vital part in ensuring smooth office operations and creating a welcoming environment for employees and visitors alike. Your responsibilities will encompass reception services, office coordination, and support for workplace events and programs.</p><p><br></p><p>Responsibilities:</p><p>• Greet employees and visitors warmly, ensuring they feel welcomed and directed to the correct location or contact.</p><p>• Maintain a well-organized and fully stocked office environment.</p><p>• Manage conference room schedules, resolving conflicts promptly and distributing event communications.</p><p>• Assist with the Facilities Ticketing System by assigning, responding to, and closing tickets efficiently.</p><p>• Identify opportunities for improvement in office operations and propose creative solutions.</p><p>• Support planning and execution of office events, including setup, decorations, and breakdown.</p><p>• Coordinate with the Food & Beverage team to ensure deliveries are directed properly and address kitchen-related feedback.</p><p>• Organize and communicate details regarding onsite perks programs, boosting employee participation.</p><p>• Keep the reception area clean and organized, creating a welcoming and inviting space.</p><p>• Provide timely responses to general office-related inquiries and follow up as needed.</p>
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Pacific Grove, California. This is a Contract-to-permanent position, offering a unique opportunity to grow within a dynamic and fast-paced environment. The ideal candidate will bring strong organizational skills, a proactive mindset, and experience in administrative and bookkeeping tasks, particularly in the construction industry.<br><br>Responsibilities:<br>• Manage daily office operations, including scheduling meetings, organizing calendars, and coordinating travel arrangements.<br>• Process invoices and handle basic accounts payable and receivable tasks using QuickBooks.<br>• Oversee document management, including maintaining accurate records and ensuring proper filing systems are in place.<br>• Facilitate communication between team members by scheduling and managing conference calls.<br>• Utilize construction software, such as ServiceTitan, to track projects and manage job site scheduling.<br>• Assist with improving operational procedures to streamline processes and support growth.<br>• Coordinate with various departments, including HR, Finance, and Marketing, to support organizational needs.<br>• Prepare and manage export/import documents as required.<br>• Monitor and order office supplies to ensure smooth day-to-day operations.<br>• Provide general administrative support to the management team, including handling correspondence and reports.
We are looking for a highly organized Administrative Assistant to join our team in McLean, Virginia. This Contract to Permanent position offers an excellent opportunity for individuals who excel in fast-paced environments and are eager to grow within a company. In this role, you will provide essential administrative support while handling invoicing responsibilities and collaborating closely with a dynamic team.<br><br>Responsibilities:<br>• Provide administrative support to multiple departments, ensuring tasks are completed efficiently and accurately.<br>• Manage invoicing processes, including data entry and verification, utilizing tools such as Microsoft Excel.<br>• Create and edit presentations using Microsoft PowerPoint, ensuring materials are well-prepared and thorough.<br>• Coordinate schedules and communications through Microsoft Outlook, maintaining organization and timeliness.<br>• Handle general office tasks, including filing, document preparation, and correspondence.<br>• Collaborate with a team of administrative staff to ensure seamless operations across various roles.<br>• Maintain a high level of attention to detail while performing day-to-day tasks.<br>• Adapt to changing priorities in a fast-paced environment, demonstrating flexibility and problem-solving skills.<br>• Support team goals by contributing to process improvements and efficiency initiatives.<br>• Assist with the transition of invoicing systems, ensuring data accuracy and compliance.
We are looking for a detail-oriented Senior Administrative Assistant to join our team on a contract basis in Tampa, Florida. This role involves delivering high-level administrative support to senior leaders while ensuring seamless coordination of schedules, events, and communications. The position requires exceptional organizational skills and the ability to work effectively in a fast-paced, dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage calendars for senior leadership, ensuring efficient scheduling and prioritization of meetings and events.<br>• Organize complex travel arrangements, including flights, accommodations, and itineraries, to support business activities.<br>• Assist with planning and executing large-scale events, including benefit events, by managing logistics and ensuring smooth operations.<br>• Prepare materials, agendas, and logistics for team meetings, ensuring all participants are informed and equipped for productive discussions.<br>• Facilitate internal and external communications, maintaining clarity and responsiveness with partners, vendors, and stakeholders.<br>• Develop and manage presentations, spreadsheets, and other documents required for departmental projects and initiatives.<br>• Collaborate with internal teams and external partners to gather data, manage files, and ensure project deliverables are met on time.<br>• Maintain and update documentation across various platforms, such as SharePoint, Office 365, Salesforce, and Asana.<br>• Provide administrative support for board committee meetings, including taking notes and preparing minutes as needed.<br>• Recommend process improvements to enhance productivity and streamline administrative workflows.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth day-to-day office operations.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.</p><p>• Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.</p><p>• Perform receptionist duties, including greeting visitors and handling general office correspondence.</p><p>• Organize and maintain office files, records, and documentation for easy accessibility.</p><p>• Support team members with scheduling, meeting coordination, and other administrative tasks.</p>
<p>We are offering a contract to hire employment opportunity for a bilingual Spanish Administrative Assistant in the non-profit industry, based in Roxbury, Massachusetts. This role will involve a variety of administrative tasks, including filing, and will play a crucial role in maintaining our office's efficiency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide general administrative support to the team, including managing calendars, scheduling meetings, and arranging travel.</p><p>• File and retrieve office documents, records, and reports in an organized manner.</p><p>• Coordinate and manage communication, including taking calls, responding to emails, and interfacing with clients.</p><p>• Assist in the preparation of regularly scheduled reports.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p><p>• Support team by performing tasks related to the organization and strong communication.</p><p>• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.</p><p>• Contribute to team effort by accomplishing related results as needed.</p><p>• Uphold and maintain the confidentiality of sensitive information.</p><p>• Perform other administrative duties as assigned</p>
<p>We are looking for a detail-oriented Part-time Administrative Coordinator to join our team in Tucson, Arizona. This is a long-term contract position offering the opportunity to support various administrative and human resources functions. This is an onsite and in-person role working roughly 20 hour per week. The ideal candidate will excel at organizing events, managing records, and providing exceptional customer service to both internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate employee engagement activities, training programs, and team-building events to foster a positive work environment.</p><p>• Maintain and update employment records while ensuring compliance with data privacy regulations.</p><p>• Support the recruitment process by posting job advertisements, scheduling interviews, and assisting with candidate communications.</p><p>• Facilitate the onboarding of new employees by preparing orientation materials and conducting orientation sessions.</p><p>• Monitor and replenish office supplies to maintain a well-equipped workspace.</p><p>• Track project deadlines, priorities, and progress to ensure timely delivery of tasks.</p><p>• Provide high-quality customer service to internal team members and external contacts.</p><p>• Assist with organizing and maintaining payroll and other HR-related functions when needed.</p>
We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.<br>• Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.<br>• Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.<br>• Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.<br>• Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.<br>• Track and report safety metrics while ensuring accurate updates to incident reports.<br>• Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.<br>• Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Senior Administrative Assistant Position, submit your resume today!</p>
We are looking for an Administrative Assistant to support the Risk Department within the Quality Division of a healthcare facility in Northridge, California. This is a contract position lasting approximately three months, where you will play a vital role in editing, organizing, and maintaining hospital policies. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to ensuring smooth operations within a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative and clerical support to the Risk Department, ensuring tasks are completed accurately and on time.<br>• Assist in editing, formatting, and managing hospital policies to meet compliance standards and organizational requirements.<br>• Perform data entry and maintain electronic files for efficient document management.<br>• Utilize Microsoft Office tools and other software to create, edit, and organize documents effectively.<br>• Collaborate with team members to meet project deadlines and uphold quality standards.<br>• Organize and prioritize multiple tasks to ensure smooth day-to-day operations.<br>• Maintain a meticulous approach in all communications, both internally and externally.<br>• Support general office duties such as answering calls and managing correspondence when needed.
<p>We are looking for a General Office Clerk to join our team in Cherry Hill, New Jersey. This contract position involves performing a variety of office support tasks, including mailroom operations, supply management, and assisting with meeting room preparations. The ideal candidate will be detail-oriented, organized, and able to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Collect and distribute incoming mail while preparing outgoing mail for posting.</p><p>• Manage certified mail processes, including occasional trips to the post office.</p><p>• Monitor and maintain office supply inventory, ensuring timely restocking and reordering.</p><p>• Set up and clean meeting rooms as needed to support office activities.</p><p>• Scan packing slips and invoices for submission to the Chief of Office Operations.</p><p>• Perform document scanning and filing tasks to ensure organized records.</p><p>• Assist with general back-office support duties, including data entry and file organization.</p><p>• Operate office equipment such as copiers, scanners, and fax machines efficiently.</p><p>• Provide support for ad hoc administrative tasks as required.</p>
