We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Pacific Grove, California. This is a Contract-to-permanent position, offering a unique opportunity to grow within a dynamic and fast-paced environment. The ideal candidate will bring strong organizational skills, a proactive mindset, and experience in administrative and bookkeeping tasks, particularly in the construction industry. Responsibilities: • Manage daily office operations, including scheduling meetings, organizing calendars, and coordinating travel arrangements. • Process invoices and handle basic accounts payable and receivable tasks using QuickBooks. • Oversee document management, including maintaining accurate records and ensuring proper filing systems are in place. • Facilitate communication between team members by scheduling and managing conference calls. • Utilize construction software, such as ServiceTitan, to track projects and manage job site scheduling. • Assist with improving operational procedures to streamline processes and support growth. • Coordinate with various departments, including HR, Finance, and Marketing, to support organizational needs. • Prepare and manage export/import documents as required. • Monitor and order office supplies to ensure smooth day-to-day operations. • Provide general administrative support to the management team, including handling correspondence and reports.

• At least 1-3 years of experience in administrative roles, preferably in the construction industry. • Proficiency in QuickBooks and Microsoft Office 365 (Word, Excel, PowerPoint). • Strong organizational skills and excellent attention to detail. • Experience with construction management software, such as ServiceTitan, is highly preferred. • Basic knowledge of bookkeeping, including accounts payable and invoice processing. • Familiarity with Google Suite for document sharing and collaboration. • Proven track record of longevity in previous roles, with a minimum of two years in each position. • Ability to take initiative, solve problems independently, and suggest process improvements.

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Pacific Grove, CA
onsite
Contract / Temporary to Hire
25.00 - 27.00 USD / Hourly
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Pacific Grove, California. This is a Contract-to-permanent position, offering a unique opportunity to grow within a dynamic and fast-paced environment. The ideal candidate will bring strong organizational skills, a proactive mindset, and experience in administrative and bookkeeping tasks, particularly in the construction industry. Responsibilities: • Manage daily office operations, including scheduling meetings, organizing calendars, and coordinating travel arrangements. • Process invoices and handle basic accounts payable and receivable tasks using QuickBooks. • Oversee document management, including maintaining accurate records and ensuring proper filing systems are in place. • Facilitate communication between team members by scheduling and managing conference calls. • Utilize construction software, such as ServiceTitan, to track projects and manage job site scheduling. • Assist with improving operational procedures to streamline processes and support growth. • Coordinate with various departments, including HR, Finance, and Marketing, to support organizational needs. • Prepare and manage export/import documents as required. • Monitor and order office supplies to ensure smooth day-to-day operations. • Provide general administrative support to the management team, including handling correspondence and reports.
2025-10-27T22:59:20Z

Sr. Administrative Assistant Job in Pacific Grove | Robert Half