We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations. Responsibilities: • Manage and organize project documentation, including submittal paperwork and certified payroll records. • Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms. • Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information. • Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies. • Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently. • Perform data entry tasks with precision, ensuring all records are accurate and up-to-date. • Prepare reports and maintain logs relevant to project progress and documentation. • Communicate effectively with team members to address administrative needs and support project goals. • Ensure compliance with business casual dress code while working onsite five days a week.

• Proven experience in administrative assistance, preferably within a project management setting. • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. • Familiarity with project management tools such as Procore, CMiC, or EBuilder is highly desirable. • Strong organizational skills with an ability to manage and prioritize tasks efficiently. • Excellent attention to detail and accuracy in handling documentation and data entry. • Ability to work collaboratively and support multiple stakeholders in a fast-paced environment. • Experience with certified payroll and construction-related documentation is a plus. • Must be available to work onsite five days a week.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

New York, NY
onsite
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations. Responsibilities: • Manage and organize project documentation, including submittal paperwork and certified payroll records. • Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms. • Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information. • Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies. • Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently. • Perform data entry tasks with precision, ensuring all records are accurate and up-to-date. • Prepare reports and maintain logs relevant to project progress and documentation. • Communicate effectively with team members to address administrative needs and support project goals. • Ensure compliance with business casual dress code while working onsite five days a week.
2025-10-23T15:04:16Z

Administrative Assistant Job in New York | Robert Half