We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes. Responsibilities: • Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients. • Prepare and assemble retainer agreements and assist with setting up matters effectively. • Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information. • Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments. • Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions. • Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients. • Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files. • Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately. • Track legal deadlines and ensure all case requirements are met in a timely manner. • Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.

• Previous experience in a legal or organized office environment is preferred. • Strong ability to organize tasks and maintain attention to detail. • Excellent verbal and written communication skills. • Demonstrated ability to handle sensitive and confidential information with discretion. • Reliable and punctual, with the ability to manage multiple tasks effectively. • Proficiency in administrative tasks such as data entry, document scanning, and client intake. • Experience in case management and scheduling appointments. • Knowledge of receptionist duties and phone etiquette.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Hackensack, NJ
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes. Responsibilities: • Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients. • Prepare and assemble retainer agreements and assist with setting up matters effectively. • Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information. • Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments. • Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions. • Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients. • Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files. • Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately. • Track legal deadlines and ensure all case requirements are met in a timely manner. • Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.
2025-10-31T14:48:43Z