We are looking for a dedicated and detail-oriented Executive Assistant to join our non-profit organization in Neptune, New Jersey. This role is a Contract-to-permanent position, providing direct support to the President and Vice President of Finance and Administration while also acting as a liaison to the Board of Trustees. The ideal candidate will thrive in a dynamic environment where administrative excellence and organizational skills are key to supporting leadership and advancing the organization’s mission. Responsibilities: • Manage meeting logistics, including agenda preparation, presentation creation, note-taking, action item distribution, and arranging food, beverages, and videoconferencing as needed. • Oversee complex calendar management for the executive team, scheduling appointments, coordinating travel, and preparing briefing documents for meetings. • Serve as the Board Liaison, handling portal management, meeting coordination, documentation tracking, budget planning, logistics, and expense processing. • Organize and coordinate offsite events such as fundraising functions, staff training programs, and employee appreciation activities. • Arrange travel plans for conferences and leadership events, and reconcile monthly credit card and travel expenses for executives. • Collaborate with senior leadership to ensure smooth day-to-day office operations. • Provide administrative assistance for HR processes such as onboarding, offboarding, and recruitment. • Support organizational initiatives by coordinating monthly Town Hall presentations, maintaining digital file systems, conducting research, and managing projects as assigned. • Utilize various software tools including ADP, Cisco Webex, Concur, and CRM systems to enhance workflow efficiency.

• Proven experience in executive administrative support, preferably within a non-profit or similar organization. • Proficiency in software tools such as ADP, Concur, Cisco Webex, CRM systems, and Microsoft PowerPoint. • Strong organizational skills with the ability to manage complex calendars and prioritize multiple tasks effectively. • Excellent written and verbal communication skills, including the ability to draft correspondence and prepare presentations. • High level of discretion and ability to handle confidential information. • Familiarity with HR processes such as onboarding and recruitment is preferred. • Ability to coordinate and manage logistics for meetings, events, and travel. • Collaborative mindset with a proactive approach to problem-solving and team support.

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Neptune, NJ
onsite
Contract / Temporary to Hire
33.00 - 35.00 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to join our non-profit organization in Neptune, New Jersey. This role is a Contract-to-permanent position, providing direct support to the President and Vice President of Finance and Administration while also acting as a liaison to the Board of Trustees. The ideal candidate will thrive in a dynamic environment where administrative excellence and organizational skills are key to supporting leadership and advancing the organization’s mission. Responsibilities: • Manage meeting logistics, including agenda preparation, presentation creation, note-taking, action item distribution, and arranging food, beverages, and videoconferencing as needed. • Oversee complex calendar management for the executive team, scheduling appointments, coordinating travel, and preparing briefing documents for meetings. • Serve as the Board Liaison, handling portal management, meeting coordination, documentation tracking, budget planning, logistics, and expense processing. • Organize and coordinate offsite events such as fundraising functions, staff training programs, and employee appreciation activities. • Arrange travel plans for conferences and leadership events, and reconcile monthly credit card and travel expenses for executives. • Collaborate with senior leadership to ensure smooth day-to-day office operations. • Provide administrative assistance for HR processes such as onboarding, offboarding, and recruitment. • Support organizational initiatives by coordinating monthly Town Hall presentations, maintaining digital file systems, conducting research, and managing projects as assigned. • Utilize various software tools including ADP, Cisco Webex, Concur, and CRM systems to enhance workflow efficiency.
2025-10-27T19:33:56Z