We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition. Responsibilities: • Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant. • Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization. • Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules. • Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks. • Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions. • Track and report safety metrics while ensuring accurate updates to incident reports. • Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions. • Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.

• Minimum of three years of experience in administrative roles, preferably within the construction or contractor industry. • Advanced proficiency in Excel, including the ability to use formulas, tables, and formatting. • Familiarity with Google Smartsheet is highly desirable. • Strong organizational skills with the ability to manage calendars and schedules effectively. • Excellent multitasking abilities, capable of handling multiple priorities independently. • Detail-oriented mindset to ensure accuracy in reporting and tracking. • Exceptional communication skills to handle inquiries and coordinate with various teams. • Experience with data entry and receptionist duties is a plus.

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Phoenix, AZ
onsite
Contract / Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition. Responsibilities: • Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant. • Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization. • Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules. • Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks. • Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions. • Track and report safety metrics while ensuring accurate updates to incident reports. • Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions. • Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.
2025-10-27T19:18:58Z

Administrative Assistant Job in Phoenix | Robert Half