We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment. Responsibilities: • Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant. • Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency. • Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage. • Support employee onboarding processes by coordinating necessary tasks and documentation for new hires. • Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions. • Update and maintain safety incident reports, tracking key metrics, and presenting findings as required. • Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution. • Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available. • Assist in resolving administrative issues and improving processes to enhance departmental efficiency.

• Proficiency in Microsoft Excel, including tables, formulas, formatting, and data organization. • Familiarity with Smartsheet software is preferred but not mandatory. • Strong skills in calendar management and scheduling. • Ability to work independently while effectively handling multiple priorities. • Proven experience in administrative roles, preferably supporting a team or department. • Excellent communication and organizational skills. • Minimum of three years of experience in administrative support or a related field. • Exceptional attention to detail and problem-solving abilities.

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Phoenix, AZ
onsite
Contract / Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment. Responsibilities: • Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant. • Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency. • Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage. • Support employee onboarding processes by coordinating necessary tasks and documentation for new hires. • Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions. • Update and maintain safety incident reports, tracking key metrics, and presenting findings as required. • Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution. • Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available. • Assist in resolving administrative issues and improving processes to enhance departmental efficiency.
2025-10-27T19:09:16Z

Administrative Assistant Job in Phoenix | Robert Half