We are looking for a dedicated Receptionist to join our team in Santa Clara, California. In this Contract to permanent position, you will play a pivotal role in managing office operations, supporting employee engagement initiatives, and ensuring a welcoming environment for staff and visitors. Your attention to detail in administrative tasks and facility coordination will contribute significantly to the smooth functioning of the workplace. Responsibilities: • Manage the reception desk, including greeting visitors, handling phone calls, and maintaining a detail-oriented and organized front office environment. • Coordinate and implement local employee engagement initiatives, adapting them to meet specific office needs. • Track employee satisfaction using occupancy reports, booking systems, and internal surveys. • Oversee office budgets by approving invoices, submitting receipts, and managing purchasing requests. • Escalate unresolved office issues to appropriate teams or departments for timely resolution. • Facilitate quarterly reviews to address quality and service concerns. • Manage vendor agreements and contractor relationships related to facility operations. • Support local health and safety programs to ensure compliance and employee well-being. • Coordinate maintenance activities, including reactive and planned repairs, as well as building renovations. • Monitor cleanliness and safety standards within the office and escalate concerns when necessary.

• Minimum of 2–5 years of experience in a similar role, ideally in office administration or facilities management. • Strong customer service skills with a proactive approach to assisting employees and visitors. • Ability to work independently with minimal supervision while maintaining a positive and detail-oriented demeanor. • Proficiency in Microsoft Office applications, including Outlook, Teams, Excel, and PowerPoint. • Excellent written and verbal communication skills in English, with the ability to convey information clearly. • Strong organizational abilities, including multitasking and effective follow-up on tasks. • Experience managing multi-line phone systems and handling inbound calls. • Certification or higher education in facilities management, business administration, or a related field is preferred.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Santa Clara, CA
onsite
Contract / Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for a dedicated Receptionist to join our team in Santa Clara, California. In this Contract to permanent position, you will play a pivotal role in managing office operations, supporting employee engagement initiatives, and ensuring a welcoming environment for staff and visitors. Your attention to detail in administrative tasks and facility coordination will contribute significantly to the smooth functioning of the workplace. Responsibilities: • Manage the reception desk, including greeting visitors, handling phone calls, and maintaining a detail-oriented and organized front office environment. • Coordinate and implement local employee engagement initiatives, adapting them to meet specific office needs. • Track employee satisfaction using occupancy reports, booking systems, and internal surveys. • Oversee office budgets by approving invoices, submitting receipts, and managing purchasing requests. • Escalate unresolved office issues to appropriate teams or departments for timely resolution. • Facilitate quarterly reviews to address quality and service concerns. • Manage vendor agreements and contractor relationships related to facility operations. • Support local health and safety programs to ensure compliance and employee well-being. • Coordinate maintenance activities, including reactive and planned repairs, as well as building renovations. • Monitor cleanliness and safety standards within the office and escalate concerns when necessary.
2025-10-14T22:48:56Z