We are looking for a detail-oriented Accounting Assistant to join our client in Pleasanton, California. This Contract-to-permanent position offers an excellent opportunity to contribute to a growing organization while showcasing your accounting and administrative skills. The ideal candidate will play a key role in managing billing processes, QuickBooks entries, and supporting the team with various financial tasks. Responsibilities: • Review and process invoices to ensure accuracy, proper rates, and completeness before obtaining approvals from Project Managers.• Handle QuickBooks entries for credit card charges and maintain organized records of credit receipts.• Process and record expense report payments in QuickBooks with precision.• Provide front desk coverage during employee breaks, lunch hours, or absences.• Generate and review invoices based on employee timesheets, ensuring timely submission to Project Managers for approval.• Conduct light collections on invoices and assist with reviewing aging reports as needed.• Collaborate with the team to process approximately 400+ invoices monthly, sharing responsibilities efficiently.• Deliver administrative support and respond to ad hoc requests from management.• Ensure compliance with office protocols while maintaining a high level of professionalism. Please reach out to John Miller for immediate consideration.

• Strong attention to detail and organizational skills, with the ability to manage multiple priorities and deadlines. • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. • Experience with QuickBooks or similar bookkeeping software is preferred, though not required. • Excellent communication skills to interact effectively with employees and management at all levels. • Commitment to providing quality service and maintaining a customer-focused approach. • Ability to adapt to changing business conditions and work environments. • Tech-savvy with a proactive attitude towards learning and improving processes. • A sense of ownership and accountability for assigned tasks and responsibilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Pleasanton, CA
onsite
Contract / Temporary to Hire
24.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our client in Pleasanton, California. This Contract-to-permanent position offers an excellent opportunity to contribute to a growing organization while showcasing your accounting and administrative skills. The ideal candidate will play a key role in managing billing processes, QuickBooks entries, and supporting the team with various financial tasks. Responsibilities: • Review and process invoices to ensure accuracy, proper rates, and completeness before obtaining approvals from Project Managers.• Handle QuickBooks entries for credit card charges and maintain organized records of credit receipts.• Process and record expense report payments in QuickBooks with precision.• Provide front desk coverage during employee breaks, lunch hours, or absences.• Generate and review invoices based on employee timesheets, ensuring timely submission to Project Managers for approval.• Conduct light collections on invoices and assist with reviewing aging reports as needed.• Collaborate with the team to process approximately 400+ invoices monthly, sharing responsibilities efficiently.• Deliver administrative support and respond to ad hoc requests from management.• Ensure compliance with office protocols while maintaining a high level of professionalism. Please reach out to John Miller for immediate consideration.
2025-10-09T18:29:26Z