Construction client in Walnut Creek, CA is in need of a project assistant. The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact. Key Responsibilities:• Project Coordination: Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget.• Document Management: Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files.• Communication: Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication.• Data Entry & Reporting: Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules.• Invoice Tracking: Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely.• Meeting Coordination: Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed.• Permit Assistance: Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections.• Supplies Coordination: Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues.• Organization & Office Support: Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment. If you are interested in this project assistant position, submit your resume today!

• Possess a high school diploma or equivalent; additional education in administration, project management, or construction is preferred. • Have 1-2 years of experience in administrative or project support roles, ideally within the construction or engineering sector. • Demonstrate proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with construction management software like Procore or PlanGrid. • Show a strong ability to manage timelines and schedules effectively. • Exhibit excellent organizational skills with attention to detail in handling multiple tasks. • Experience using financial tools such as QuickBooks or spreadsheets for tracking budgets and invoices is preferred. • Possess strong communication skills to foster collaboration among diverse teams. • Display adaptability and resourcefulness in a fast-paced work environment.

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Walnut Creek, CA
onsite
Contract / Temporary to Hire
27.00 - 30.00 USD / Hourly
Construction client in Walnut Creek, CA is in need of a project assistant. The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact. Key Responsibilities:• Project Coordination: Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget.• Document Management: Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files.• Communication: Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication.• Data Entry & Reporting: Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules.• Invoice Tracking: Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely.• Meeting Coordination: Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed.• Permit Assistance: Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections.• Supplies Coordination: Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues.• Organization & Office Support: Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment. If you are interested in this project assistant position, submit your resume today!
2025-09-30T19:14:15Z