We are looking for a detail-oriented Executive Assistant to support up to 7 high-level executives alongside another Executive Assistant in San Diego, California. This is a Contract position (roughly 2 months) where you will play a pivotal role in managing schedules, coordinating travel, and ensuring smooth day-to-day operations. The ideal candidate is highly organized, proactive, and skilled at handling multiple priorities in a fast-paced environment. Responsibilities:• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.• Book and organize travel itineraries to meet business needs and preferences.• Prepare for executive meetings by gathering relevant materials and ensuring logistics are in place.• Act as the primary point of contact for scheduling and communication between executives and stakeholders.• Handle administrative tasks such as expense reporting and document organization.• Prioritize and manage competing demands with efficiency and professionalism.• Ensure all plans and arrangements align with organizational objectives and deadlines.• Streamline processes to enhance productivity and reduce scheduling conflicts.• Foster clear and timely communication across teams and departments.

• Proven experience as an Executive Assistant or in a similar administrative role. • Proficiency in calendar management and scheduling software. • Strong organizational skills with the ability to multitask effectively. • Experience coordinating travel arrangements, including booking flights and accommodations. • Exceptional written and verbal communication abilities. • Ability to work independently and handle confidential information with discretion. • Familiarity with preparing materials and logistics for executive meetings. • A proactive mindset and the ability to anticipate needs before they arise.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Diego, CA
onsite
Temporary
30.00 - 33.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support up to 7 high-level executives alongside another Executive Assistant in San Diego, California. This is a Contract position (roughly 2 months) where you will play a pivotal role in managing schedules, coordinating travel, and ensuring smooth day-to-day operations. The ideal candidate is highly organized, proactive, and skilled at handling multiple priorities in a fast-paced environment. Responsibilities:• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.• Book and organize travel itineraries to meet business needs and preferences.• Prepare for executive meetings by gathering relevant materials and ensuring logistics are in place.• Act as the primary point of contact for scheduling and communication between executives and stakeholders.• Handle administrative tasks such as expense reporting and document organization.• Prioritize and manage competing demands with efficiency and professionalism.• Ensure all plans and arrangements align with organizational objectives and deadlines.• Streamline processes to enhance productivity and reduce scheduling conflicts.• Foster clear and timely communication across teams and departments.
2025-12-17T00:04:17Z