<p>Our client, a respected organization in the education sector, is seeking a highly organized and proactive Executive Assistant to support their leadership team in San Diego, CA. This role offers the opportunity to play a vital part in daily operations and strategic initiatives that positively impact students and educators.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives, including managing complex calendars, travel arrangements, and meeting coordination</li><li>Prepare presentations, reports, correspondence, and other documents as needed</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Organize and coordinate key events, conferences, and special projects</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with project management and cross-departmental collaboration to achieve organizational goals</li></ul><p><br></p>
<p>Our client in the construction industry is seeking a proactive and highly organized Executive Assistant to support the senior leadership team. This essential role will facilitate effective communication, streamline administrative processes, and ensure operational efficiency in a robust, project-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives, including managing complex calendars, coordinating meetings, booking travel, and handling internal and external communications.</li><li>Prepare and edit construction project reports, RFPs, board materials, and confidential documentation.</li><li>Act as a liaison between the executive team, project managers, subcontractors, clients, vendors, and field staff, facilitating timely information flow.</li><li>Organize and support company events, project meetings, job site visits, and leadership presentations, handling all logistics and materials.</li><li>Maintain construction documentation, including contracts, permits, project schedules, and compliance files.</li><li>Assist with onboarding for new office and project staff as well as cross-functional initiatives that support project delivery and business goals.</li><li>Support workflow automation and identify opportunities for improving process efficiency in office and field operations.</li></ul><p><br></p>
<p>Our client—a leading innovator in San Diego’s biotechnology sector—is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.</li><li>Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.</li><li>Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.</li><li>Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.</li><li>Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.</li><li>Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.</li><li>Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.</li><li>Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.</li></ul><p><br></p>
<p>Our client, a leading construction firm in La Jolla CA is seeking a highly skilled Senior Executive Assistant to provide comprehensive administrative support to executive leadership. This role requires a experienced professional adept at managing complex priorities, ensuring operational efficiencies, and representing the firm both internally and externally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full spectrum of executive-level administrative tasks, including intricate calendar management, scheduling meetings across multiple projects, and coordinating extensive travel arrangements.</li><li>Prepare, review, and finalize presentations, reports, contracts, compliance documents, and correspondence for clients, partners, and internal teams.</li><li>Serve as a primary point of contact between executives, staff, clients, vendors, and subcontractors, ensuring effective and professional communication.</li><li>Support project management operations by tracking deadlines, scheduling site visits and inspections, and assisting with permitting documentation.</li><li>Coordinate and help facilitate company events, executive meetings, safety trainings, and milestone celebrations.</li><li>Handle confidential information and sensitive documentation with utmost discretion and professionalism.</li><li>Identify and drive process improvements through adoption of technology and workflow automation within administrative functions.</li><li>Assist in onboarding new team members, maintaining updated records, and ensuring compliance with company and industry standards.</li></ul>
<p>We are seeking a seasoned Senior Administrative Assistant / Executive Assistant to provide high-level administrative and operational support to the executive leadership team, including the CEO, CFO, and COO of a senior living facility. This role serves as the primary administrative support for the corporate office and plays a key role in supporting multiple departments, managing executive priorities, and representing the executive office with professionalism and discretion. <strong>This role REQUIRES prior experience within the senior living/care industry. </strong></p><p> </p><p>This is a fully onsite role based in Kearny Mesa. The ideal candidate is highly organized, tactful, comfortable working independently, and able to manage multiple priorities in a fast-paced, executive-facing environment.</p><p> </p><p>Reporting Structure</p><ul><li>Reports directly to company partners (CEO, CFO, COO)</li><li>Acts as the sole administrative support for the corporate office</li></ul><p>Key Responsibilities</p><p>Executive & Administrative Support</p><ul><li>Provide day-to-day administrative support to executive leadership</li><li>Manage executive calendars, meetings, and scheduling</li><li>Coordinate domestic travel for executives (monthly travel for COO; quarterly/biannual events)</li><li>Assist executives with tasks related to home office operations</li><li>Handle confidential and sensitive information with discretion</li></ul><p>Office & Operations Support</p><ul><li>Serve as the primary administrative point of contact for a corporate office of ~20 employees (approximately 15 onsite at a time)</li><li>Order and manage office and kitchen supplies; oversee regular inventory</li><li>Support office logistics, reservations, and special events</li><li>Represent the corporate and executive office professionally to internal and external stakeholders</li></ul><p>Accounting & Vendor Coordination (Support Level)</p><ul><li>Reconcile vendor receipts tied to capital requests</li><li>Support purchase order creation and approval workflows</li><li>Assist with invoice preparation in coordination with interior designers and VPs</li><li>Support compliance-related documentation (including DOT-related items)</li><li>Accounting experience is helpful; training and coaching can be provided</li></ul><p>Project & Event Support</p><ul><li>Assist with quarterly, biannual, and special events</li><li>Coordinate reservations and logistics for company communities and events</li><li>Support multiple projects simultaneously, including during quarter-end and year-end close periods</li></ul><p><br></p>
We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
<p>Our client, a leading construction company in San Diego, CA is seeking an organized and proactive Administrative Assistant to provide essential support to their office. If you are detail-oriented and thrive in a fast-paced, deadline-driven environment, this is a terrific opportunity to contribute to a respected, growing organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations, including answering phones, responding to emails, and greeting visitors and clients.</li><li>Assist with scheduling meetings, preparing agendas, and coordinating team calendars.</li><li>Organize and maintain project files, contracts, and documentation, ensuring accuracy and confidentiality.</li><li>Support invoice processing, expense reports, and basic accounting tasks.</li><li>Facilitate communication between project managers, subcontractors, clients, and vendors.</li><li>Purchase office and site supplies, track inventory, and assist with logistics.</li><li>Prepare reports, presentations, and correspondence as needed by the management team.</li><li>Maintain compliance with company policies and assist with safety documentation.</li></ul>
<p><strong>Make an Impact Behind the Scenes</strong></p><p>A mission-driven nonprofit organization is seeking a highly polished <strong>Executive Assistant</strong> to provide strategic and administrative support to senior leadership. This role goes far beyond calendar management — it is a trusted partner position that supports initiatives, donor relations, and organizational operations that directly impact the community.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Serve as a key liaison between executive leadership, board members, donors, and community partners</li><li>Manage complex calendars, travel logistics, and confidential correspondence</li><li>Prepare executive-level reports, presentations, and briefing materials</li><li>Assist with board meeting coordination, agendas, and follow-up documentation</li><li>Track priorities, deadlines, and action items across multiple initiatives</li><li>Support grant-related documentation and donor communications</li><li>Anticipate leadership needs and proactively solve logistical challenges</li><li>Maintain strict confidentiality and professionalism at all times</li></ul>
<p><strong>A High-Visibility Role Supporting Senior Leadership</strong></p><p>A well-established real estate organization is seeking a dynamic <strong>Executive Assistant</strong> to support executive leadership in a fast-paced, deal-driven environment. This role requires confidence, precision, and the ability to manage both operational details and high-level executive workflows.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct support to senior executives, including calendar, travel, and meeting coordination</li><li>Prepare contracts, correspondence, and executive summaries</li><li>Coordinate with internal departments, legal counsel, and external partners</li><li>Manage sensitive documents and executive communications</li><li>Assist with project tracking, deadlines, and reporting</li><li>Support investor meetings, property reviews, and leadership presentations</li><li>Act as a gatekeeper and trusted point of contact for executives</li></ul>
<p>Our client, a reputable property management firm in San Diego, CA is seeking an accomplished Executive Assistant to provide high-level support to their leadership team. This individual will play a pivotal role in streamlining operations, facilitating communication, and enhancing organizational efficiency across multiple properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel logistics for property visits, board meetings, and industry events.</li><li>Prepare, review, and distribute correspondence, presentations, financial reports, and operational updates for internal and external stakeholders.</li><li>Serve as a liaison between executives, property staff, tenants, vendors, and regulatory agencies.</li><li>Support leasing, compliance, and contract management processes, including tracking deadlines and maintaining documentation.</li><li>Assist in organizing tenant communications, property inspections, and onboarding of new vendors.</li><li>Handle confidential information and sensitive business matters with professionalism and discretion.</li><li>Contribute to process improvements by leveraging digital platforms, workflow automation, and new technologies commonly used in property management.</li><li>Help plan and coordinate special events, board meetings, and property-related milestones.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Diego, California. This role requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment. The ideal candidate will have strong communication abilities and proficiency in various administrative tools to support daily operations.<br><br>Responsibilities:<br>• Assemble and organize office equipment and supplies as needed.<br>• Provide support with general administrative tasks, including scheduling and document preparation.<br>• Respond to inbound calls and assist with customer inquiries in a thorough and attentive manner.<br>• Manage email correspondence and ensure timely communication.<br>• Perform data entry tasks with accuracy and efficiency.<br>• Coordinate appointments and maintain schedules to ensure smooth daily operations.<br>• Utilize Microsoft Office Suite tools, including Excel, Outlook, PowerPoint, and Word, to complete assigned tasks.<br>• Support team members with various clerical duties as required.<br>• Ensure office operations are running effectively by addressing any logistical needs.<br>• Maintain a high level of professionalism while interacting with clients and team members.
<p>A private real estate organization in Rancho Santa Fe is seeking a polished and proactive <strong>Executive Assistant</strong> to support executive leadership and high-level projects. This role blends administrative excellence with project coordination and requires someone who is confident, detail-oriented, and adaptable.</p><p><strong>Responsibilities</strong></p><ul><li>Provide direct executive support including scheduling and correspondence</li><li>Coordinate meetings, presentations, and external communications</li><li>Assist with project tracking and deadline management</li><li>Prepare documents, reports, and executive summaries</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Maintain organized records and confidential files</li><li>Support day-to-day office operations as needed</li></ul>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, multitasking abilities, and a strong aptitude for managing schedules and projects. Based in Irvine, California, this role offers an excellent opportunity to work closely with leadership and contribute to the success of the organization.<br><br>Responsibilities:<br>• Manage complex calendars and schedules for senior executives, ensuring all appointments, meetings, and deadlines are efficiently organized.<br>• Coordinate and communicate effectively with executives and their teams to streamline operations and ensure seamless collaboration.<br>• Utilize advanced spreadsheet skills to create, edit, and analyze documents, supporting executive decision-making processes.<br>• Handle multiple tasks simultaneously, maintaining accuracy and attention to detail in a dynamic work environment.<br>• Assist with project management tasks, ensuring timely completion and alignment with organizational goals.<br>• Provide exceptional customer service, including managing inquiries and addressing concerns promptly and professionally.<br>• Facilitate communication by answering inbound and outbound calls, ensuring messages are relayed accurately and efficiently.<br>• Support order entry and administrative tasks, maintaining organized records and documentation.<br>• Collaborate with internal and external stakeholders to ensure smooth execution of executive-level initiatives.<br>• Adapt to changing priorities and maintain a proactive approach to problem-solving and task management.
<p>We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the <strong>Senior Living healthcare industry</strong>. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated.</p><p>• Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation.</p><p>• Handle purchase orders and obtain necessary approvals, contributing to light accounting processes.</p><p>• Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking.</p><p>• Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events.</p><p>• Support special events by managing reservations and preparing invoices for interior designers.</p><p>• Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations.</p><p>• Represent the corporate office with professionalism, interacting effectively with diverse personalities.</p><p>• Work independently to manage multiple ongoing projects while maintaining confidentiality.</p><p>• Facilitate conference calls and meetings, ensuring effective communication and preparation.</p>
<p><strong>Position Overview</strong></p><p>The Operations Specialist supports the day-to-day operational functions of the insurance organization by ensuring processes, systems, and workflows run efficiently and accurately. This role partners closely with internal teams including underwriting, claims, case management, and customer service to support policy and case operations while maintaining compliance with internal standards and regulatory requirements.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support operational workflows related to insurance policies, claims, and case processing</li><li>Review, process, and verify documentation for accuracy, completeness, and compliance</li><li>Maintain and update records within insurance and operations management systems</li><li>Identify process gaps, errors, or inefficiencies and escalate or recommend improvements</li><li>Coordinate cross-functional communication between operations, claims, underwriting, and service teams</li><li>Track operational metrics, service-level agreements (SLAs), and turnaround times</li><li>Assist with audits, quality assurance reviews, and compliance reporting</li><li>Prepare operational reports, summaries, and performance tracking as needed</li><li>Respond to internal and external inquiries related to operational processes</li><li>Support implementation of new procedures, systems, or process updates</li><li>Ensure adherence to company policies, regulatory standards, and confidentiality requirements</li></ul><p><br></p>
<p>Our client is seeking an experienced Senior Administrative Assistant to support our executive team in Del Mar, CA. In this high-visibility role, you will manage complex calendars, coordinate meetings and travel, prepare presentations, and serve as a critical point of contact for internal and external stakeholders. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and enjoys taking initiative.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage high-volume calendars, schedule meetings, and coordinate logistics</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Liaise with internal teams and external partners, ensuring seamless communication</li><li>Coordinate domestic and international travel arrangements</li><li>Maintain confidential records and handle sensitive information</li><li>Support special projects and departmental initiatives as assigned</li><li>Organize events, meetings, and team activities</li></ul><p><br></p>
<p>Our client is seeking a dedicated Senior Administrative Assistant to support their leadership and office operations. This role is ideal for an experienced administrative professional who excels in managing multifaceted priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to executives and managers, including complex calendar management, meeting and event coordination, and travel arrangements.</li><li>Prepare and review reports, presentations, and correspondence; assist with document management and project tracking.</li><li>Serve as a primary point of contact for internal and external communication, ensuring timely flow of information.</li><li>Maintain confidential files and records, including contracts, compliance documents, and sensitive business information.</li><li>Assist with onboarding new staff and supporting cross-functional project teams.</li><li>Identify opportunities to improve workflows and administrative processes within the team or department.</li></ul><p><br></p>
<p>Are you an experienced administrative professional ready to take on a leadership support role? Our company is seeking a Senior Administrative Assistant to partner with executives and drive operational excellence within a dynamic work environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide advanced administrative support to executives and senior leadership, including complex calendar management, meeting coordination, and high-level communications.</li><li>Prepare reports, presentations, and correspondence with accuracy and professionalism.</li><li>Lead the organization of travel, event planning, and logistics for leadership and cross-functional teams.</li><li>Maintain confidential information and support project management activities as needed.</li><li>Manage office operations, oversee junior administrative staff, and implement improvements to administrative processes.</li></ul><p><br></p>
<p>A growing professional services firm in Carlsbad is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>
<p>Are you a detail-oriented professional looking to support a meaningful mission? Our nonprofit client in San Diego, CA is seeking an Administrative Assistant to join their dedicated team. This role is an excellent opportunity to provide crucial office support and contribute to initiatives that make a real impact in the local community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative duties, including scheduling appointments, organizing meetings, and handling correspondence</li><li>Assist with document preparation, filing, and data entry</li><li>Coordinate internal and external communications, ensuring timely information flow</li><li>Support fundraising events, program activities, and volunteer coordination</li><li>Maintain accurate records, reports, and donor information</li><li>Handle general office operations, including supply inventory and vendor relations</li></ul><p><br></p>
<p>Our nonprofit client is looking for a detail-oriented Administrative Assistant to join their mission-driven team. This position plays a key role in supporting daily operations, ensuring efficient office processes, and helping make a meaningful impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including calendar management, scheduling meetings, and preparing correspondence.</li><li>Assist with data entry, filing, and maintaining accurate records.</li><li>Coordinate office operations, handle mail, and manage supply inventory.</li><li>Help organize events, meetings, and fundraising activities.</li><li>Support team members and respond to phone and email inquiries in a professional manner.</li><li>Maintain confidentiality and uphold the organization’s values in all interactions.</li></ul><p><br></p>
<p>Our client, an innovative leader in the biotech industry, is seeking a highly organized and proactive Senior Administrative Assistant to join their team in San Diego, California. This role is ideal for professionals who thrive in fast-paced, dynamic environments and are passionate about supporting scientific progress.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, and presentations related to scientific projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Assist with event planning, logistics, and internal communications for company meetings and conferences.</li><li>Liaise with stakeholders across the organization and externally with vendors and partners.</li><li>Manage expense reports, purchase orders, and departmental records with accuracy.</li><li>Support project coordination tasks and contribute to process improvements.</li></ul><p><br></p>
<p>A well-established construction company in Fallbrook is looking for an <strong>Administrative Assistant</strong> to support office operations and field teams. This position blends traditional administrative duties with operational coordination, making it a great fit for someone who enjoys variety and working closely with multiple teams. You’ll serve as a central point of contact between the office and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support daily office operations and project teams</li><li>Assist with scheduling, job tracking, and documentation</li><li>Prepare reports, spreadsheets, and project files</li><li>Answer phones and coordinate communication with clients and vendors</li><li>Assist with payroll support, timecard tracking, and invoicing</li><li>Maintain accurate records and organized filing systems</li><li>Support management with administrative and clerical tasks</li></ul>
<p>Are you an organized, proactive professional seeking an opportunity to support a dynamic team? Our company is seeking an experienced Administrative Assistant to join our fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support including managing calendars, scheduling meetings, and preparing documentation.</li><li>Coordinate internal and external communications and assist with correspondence tracking.</li><li>Organize travel arrangements, process expense reports, and maintain accurate records.</li><li>Assist with event planning, presentations, and general office operations as needed.</li><li>Manage confidential information and perform data entry with excellent attention to detail.</li><li>Support additional administrative and clerical tasks to ensure optimal department efficiency.</li></ul><p><br></p>
<p>Our client, a respected organization in San Diego, CA, is seeking an Administrative Assistant to provide high-quality support to their team. This is an excellent opportunity for professionals who thrive in a dynamic environment and are dedicated to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and arrange travel</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain accurate filing systems and update records</li><li>Handle incoming calls, emails, and visitor inquiries</li><li>Support event planning and project coordination</li><li>Perform various office tasks to ensure efficient daily operations</li></ul><p><br></p>
