Our client—a leading innovator in San Diego’s biotechnology sector—is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment. Key Responsibilities:<ul><li>Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.</li><li>Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.</li><li>Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.</li><li>Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.</li><li>Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.</li><li>Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.</li><li>Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.</li><li>Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.</li></ul>

<ul><li>7+ years of experience as an executive assistant, with at least 3 years supporting C-suite or senior executives—preferably in biotechnology, life sciences, or a regulated industry.</li><li>Outstanding organizational, interpersonal, and verbal/written communication skills.</li><li>High proficiency with Microsoft Office Suite, virtual meeting platforms, and collaboration/project management tools; experience with scientific documentation or regulatory platforms is a strong plus.</li><li>Impeccable discretion, judgment, and attention to detail when handling confidential and proprietary information.</li><li>Demonstrated ability to operate effectively in a dynamic, deadline-driven environment.</li><li>Bachelor’s degree or relevant professional certification is preferred.</li></ul>

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San Diego, CA
onsite
Temporary
45.00 - 50.00 USD / Hourly
Our client—a leading innovator in San Diego’s biotechnology sector—is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment. Key Responsibilities:<ul><li>Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.</li><li>Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.</li><li>Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.</li><li>Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.</li><li>Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.</li><li>Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.</li><li>Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.</li><li>Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.</li></ul>
2026-01-29T18:43:49Z