A growing professional services firm in Carlsbad is seeking a highly organized and proactive Administrative Assistant to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments. Key Responsibilities<ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>

<ul><li>2+ years of administrative or office support experience</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Professional demeanor and strong attention to detail</li><li>Ability to manage multiple priorities independently</li></ul>

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Carlsbad, CA
onsite
Temporary
22.00 - 27.00 USD / Hourly
A growing professional services firm in Carlsbad is seeking a highly organized and proactive Administrative Assistant to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments. Key Responsibilities<ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>
2026-01-23T23:53:40Z