We are looking for an organized and personable Administrative Assistant to support daily operations at a music-focused learning environment in Irvine, California. This Contract position blends front-desk coordination, family engagement, sales follow-up, and event support, making it ideal for someone who enjoys balancing customer service with administrative responsibilities. The right candidate will be comfortable in a fast-moving setting, confident communicating with prospective and current families, and eager to contribute to a welcoming experience for students, parents, and visitors. Responsibilities: • Engage prospective families through outbound and follow-up communication, guiding them through program offerings and helping achieve enrollment objectives. • Welcome students, parents, and visitors with a detail-oriented and friendly approach while building strong ongoing relationships with the school community. • Lead tours of the facility and clearly communicate the benefits of the school's programs to prospective clients. • Coordinate schedules, maintain student records, support billing activities, and complete administrative documentation with a high level of accuracy. • Help strengthen client retention by providing informed support, addressing questions promptly, and reinforcing the value of available programs. • Maintain an orderly, well-maintained front-office and school environment, including restocking materials and assisting with day-to-day operational needs. • Create flyers and promotional content using Canva, Google Workspace, Instagram tools, and Mac-based applications to support marketing initiatives. • Assist with planning and execution of recitals, concerts, open houses, and special events, including logistics, communications, and on-site support. • Represent the organization at community outreach opportunities and contribute to local brand visibility through event participation. • Provide flexible support during high-volume event periods, including additional coordination tasks at both the school and performance venues as needed.

• At least 2 years of experience in administrative support, reception, customer service, or a related office-based role. • Demonstrated ability to manage multiple priorities efficiently while maintaining accuracy in a fast-paced environment. • Strong verbal and written communication skills with the ability to build rapport with children, parents, and prospective clients. • Experience with inbound calls, data entry, scheduling, and general administrative office procedures. • Confidence in sales-oriented conversations, follow-up outreach, and working toward performance goals. • Proficiency with Canva, Google Workspace, Instagram, and MacOS tools for administrative and marketing tasks. • Dependable, proactive, and detail-oriented approach with strong follow-through on assigned responsibilities. • Comfortable supporting events, handling changing priorities, and contributing as a collaborative team member.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Irvine, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an organized and personable Administrative Assistant to support daily operations at a music-focused learning environment in Irvine, California. This Contract position blends front-desk coordination, family engagement, sales follow-up, and event support, making it ideal for someone who enjoys balancing customer service with administrative responsibilities. The right candidate will be comfortable in a fast-moving setting, confident communicating with prospective and current families, and eager to contribute to a welcoming experience for students, parents, and visitors. Responsibilities: • Engage prospective families through outbound and follow-up communication, guiding them through program offerings and helping achieve enrollment objectives. • Welcome students, parents, and visitors with a detail-oriented and friendly approach while building strong ongoing relationships with the school community. • Lead tours of the facility and clearly communicate the benefits of the school's programs to prospective clients. • Coordinate schedules, maintain student records, support billing activities, and complete administrative documentation with a high level of accuracy. • Help strengthen client retention by providing informed support, addressing questions promptly, and reinforcing the value of available programs. • Maintain an orderly, well-maintained front-office and school environment, including restocking materials and assisting with day-to-day operational needs. • Create flyers and promotional content using Canva, Google Workspace, Instagram tools, and Mac-based applications to support marketing initiatives. • Assist with planning and execution of recitals, concerts, open houses, and special events, including logistics, communications, and on-site support. • Represent the organization at community outreach opportunities and contribute to local brand visibility through event participation. • Provide flexible support during high-volume event periods, including additional coordination tasks at both the school and performance venues as needed.
2026-07-10T00:00:00Z

Administrative Assistant Job in Irvine, CA | Robert Half