Our client, an innovative and rapidly growing biotechnology company in La Jolla, CA is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership. This is an exciting opportunity to join a mission-driven organization focused on advancing scientific innovation and improving lives through cutting-edge research and technology. The ideal candidate is highly organized, resourceful, and proactive, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced, confidential environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, and meeting coordination.</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.</li><li>Prepare presentations, reports, correspondence, and meeting materials with a high level of accuracy.</li><li>Organize executive meetings, leadership team meetings, board meetings, and company events.</li><li>Take meeting minutes and track action items to ensure timely follow-up.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Manage confidential information with the highest level of professionalism and discretion.</li><li>Serve as a liaison between executives, internal departments, external partners, vendors, and stakeholders.</li><li>Assist with special projects, process improvements, and cross-functional initiatives.</li><li>Support office operations and contribute to creating an organized, collaborative workplace.</li></ul>

<ul><li>6+ years of Executive Assistant experience supporting C-level executives or senior leadership.</li><li>Previous experience in biotechnology, pharmaceutical, healthcare, life sciences, or a related industry is highly preferred.</li><li>Exceptional organizational, multitasking, and time management skills.</li><li>Strong written and verbal communication abilities.</li><li>Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.</li><li>Experience coordinating complex travel, executive calendars, and confidential communications.</li><li>Ability to exercise sound judgment, maintain discretion, and anticipate executive needs.</li><li>Comfortable working in a fast-paced, evolving environment with changing priorities.</li></ul>Preferred Qualifications<ul><li>Bachelor's degree preferred.</li><li>Experience supporting executive leadership within a high-growth or research-driven organization.</li><li>Familiarity with collaboration and project management tools such as Microsoft Teams, Zoom, Asana, or Smartsheet.</li><li>Experience coordinating board meetings or executive leadership events is a plus.</li></ul>What We're Looking For<ul><li>A proactive problem solver who takes initiative.</li><li>Outstanding attention to detail and organizational skills.</li><li>Professional demeanor with exceptional interpersonal skills.</li><li>Ability to remain calm under pressure while managing competing priorities.</li><li>Strong sense of ownership and commitment to delivering high-quality support.</li></ul>

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San Diego, CA
onsite
Temporary / Contract
34 - 37 USD / Hourly
Our client, an innovative and rapidly growing biotechnology company in La Jolla, CA is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership. This is an exciting opportunity to join a mission-driven organization focused on advancing scientific innovation and improving lives through cutting-edge research and technology. The ideal candidate is highly organized, resourceful, and proactive, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced, confidential environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, and meeting coordination.</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.</li><li>Prepare presentations, reports, correspondence, and meeting materials with a high level of accuracy.</li><li>Organize executive meetings, leadership team meetings, board meetings, and company events.</li><li>Take meeting minutes and track action items to ensure timely follow-up.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Manage confidential information with the highest level of professionalism and discretion.</li><li>Serve as a liaison between executives, internal departments, external partners, vendors, and stakeholders.</li><li>Assist with special projects, process improvements, and cross-functional initiatives.</li><li>Support office operations and contribute to creating an organized, collaborative workplace.</li></ul>
2026-07-06T00:00:00Z