<p>Our client, a leading construction firm in La Jolla CA is seeking a highly skilled Senior Executive Assistant to provide comprehensive administrative support to executive leadership. This role requires a experienced professional adept at managing complex priorities, ensuring operational efficiencies, and representing the firm both internally and externally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full spectrum of executive-level administrative tasks, including intricate calendar management, scheduling meetings across multiple projects, and coordinating extensive travel arrangements.</li><li>Prepare, review, and finalize presentations, reports, contracts, compliance documents, and correspondence for clients, partners, and internal teams.</li><li>Serve as a primary point of contact between executives, staff, clients, vendors, and subcontractors, ensuring effective and professional communication.</li><li>Support project management operations by tracking deadlines, scheduling site visits and inspections, and assisting with permitting documentation.</li><li>Coordinate and help facilitate company events, executive meetings, safety trainings, and milestone celebrations.</li><li>Handle confidential information and sensitive documentation with utmost discretion and professionalism.</li><li>Identify and drive process improvements through adoption of technology and workflow automation within administrative functions.</li><li>Assist in onboarding new team members, maintaining updated records, and ensuring compliance with company and industry standards.</li></ul>

<ul><li>Several years of proven experience as a Senior Executive Assistant, preferably supporting executives in construction, engineering, or related industries.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with construction management software such as Procore or Bluebeam is highly desirable.</li><li>Demonstrated ability to manage competing priorities in a fast-paced environment.</li><li>Exceptional organizational, written, and verbal communication skills.</li><li>In-depth knowledge of contract administration, compliance documentation, and construction industry best practices.</li><li>Strong problem-solving mindset and the ability to proactively anticipate needs.</li></ul><p><br></p>

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