<p>Our client in the construction sector is seeking a highly organized and proactive Executive Assistant to support senior leadership. The selected candidate will play a critical role in ensuring seamless day-to-day operations, coordinating administrative needs, and improving efficiencies within a fast-paced setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage heavy executive calendars, coordinate confidential meetings, and oversee travel logistics for multiple projects and job sites.</li><li>Prepare and edit reports, presentations, proposals, and correspondence for clients, subcontractors, and internal teams.</li><li>Screen incoming communications, prioritize tasks, and act as a reliable liaison between construction leadership, staff, and external partners.</li><li>Support the preparation and tracking of contracts, change orders, and compliance documents.</li><li>Assist with project management—helping to schedule inspectors, vendors, and coordinate permitting documentation.</li><li>Organize company events, trainings, safety meetings, and project milestone celebrations.</li><li>Maintain the highest level of confidentiality regarding sensitive business information.</li><li>Contribute to workflow automation and process improvements, leveraging digital tools commonly used in modern construction business operations.</li></ul><p><br></p>

<ul><li>Demonstrated experience as an Executive Assistant, preferably in the construction or related field.</li><li>Strong proficiency with Microsoft Office Suite; experience with industry-specific software is a plus (e.g., Procore, Bluebeam).</li><li>Ability to manage multiple priorities and adapt to shifting deadlines in a dynamic environment.</li><li>Excellent communication, organization, and problem-solving abilities with a strong service mindset.</li><li>Familiarity with compliance documentation, contracts, or permitting processes in the construction industry is highly valued.</li></ul>

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