<p><strong>Discover Your Next Opportunity: Data Entry Clerk (Contract-to-Hire)</strong></p><p>Are you ready to bring your keen eye for detail and passion for accuracy to a dynamic and supportive team? We’re looking for an enthusiastic <strong>Administrative Coordinator</strong> to join our client's growing organization on a <strong>Contract-to-Hire</strong> basis. In this role, you'll play a key part in cataloging financial statements, ensuring data accuracy, and collaborating with exceptional teammates—while working remotely. If you thrive in a fast-paced environment and are motivated by the opportunity to make a meaningful impact, this role is perfect for you. Join us and bring your talents to a company that values innovation, teamwork, and personal growth.</p><p><br></p><p><br></p><p><strong>Why You'll Love Working Here</strong></p><ul><li><strong>Company Values:</strong> Committed to integrity, collaboration, and excellence. Every member of our team is empowered to grow, innovate, and contribute to the company’s success.</li><li><strong>Exceptional People:</strong> Work alongside a team of talented and supportive professionals who celebrate each other’s achievements and foster a culture of inclusivity.</li><li><strong>Flexible Work Environment:</strong> Enjoy the benefits of remote work with the resources and support needed to stay connected and succeed in your role.</li></ul><p><strong>*This person must sit out of Iowa. </strong></p><p> </p><p><strong>What You'll Do</strong></p><ul><li><strong>Precision Matters:</strong> Accurately input financial statements into our proprietary database, ensuring every detail is correct.</li><li><strong>Organizational Expertise:</strong> Collect, organize, and verify important documents from multiple sources, following clear guidelines to maintain consistency.</li><li><strong>Collaboration Counts:</strong> Work closely with team leads and support personnel to troubleshoot challenges, improve workflows, and achieve team goals.</li><li><strong>Error-Free Excellence:</strong> Perform meticulous cataloging of data to maintain its integrity and avoid mistakes that could impact processes.</li><li><strong>Proactive Communication:</strong> Build solid working relationships by communicating effectively with team members and contributing to a productive team dynamic.</li><li><strong>Adherence to Standards:</strong> Ensure all data collection and entry processes align with company policies and best practices.</li></ul><p><br></p><p> </p>
<p>Are you detail-oriented, organized, and ready to make an impact in the workplace? Robert Half has frequent and ongoing needs from our clients in the local area for Data Entry Clerks who excel at working accurately and efficiently in dynamic environments. In this role, you'll play a vital part in ensuring smooth operations by entering and managing essential company data with precision and care. Join us and connect with reputable organizations that value your skills and offer opportunities for growth and success.</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>We are seeking a Data Entry Clerk to join our team based in Chantilly, Virginia. This role involves high-volume data entry, requiring a high level of attention to detail and accuracy. The ideal candidate will play a key role in maintaining and organizing information within databases while ensuring data integrity. You will be working Monday to Friday 7 am to 4 pm.</p><p><br></p><p>Responsibilities:</p><p>• Accurately inputting data from various sources into the client’s database systems</p><p> • Ensuring the accuracy and efficiency of data entry processes</p><p>• Addressing customer inquiries in a timely and detail-oriented manner</p><p>• Monitoring customer accounts and taking necessary actions</p><p>• Provide customer service through email correspondence when needed</p><p>• Organize files and customer records in a systematic manner</p><p>• Collaborate with other team members, including three full-time analysts, on a large-scale project</p><p>• Ensure the security and confidentiality of sensitive information. </p><p>• Following detailed instructions to ensure data entry accuracy</p><p>• Participating in training sessions to ensure user-friendly data entry</p><p>• Ensuring attention to detail in all data entry tasks.</p><p><br></p><p><br></p><p><br></p>
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant to support our client’s daily operations and contribute to their ongoing success. This contract position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
<p>We are looking for an organized Receptionist to join our team in Santa Barbara, California. In this contract-to-permanent position, you will play a key role in managing daily office operations, supporting attorneys, and ensuring a welcoming environment for clients. This role offers an excellent opportunity to contribute to the success of a dynamic legal office.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely routing and responses.</p><p>• Organize and maintain office documents within the document management system, ensuring accessibility and accuracy.</p><p>• Schedule appointments and coordinate office calendars to optimize workflow.</p><p>• Uphold confidentiality standards by safeguarding sensitive client and attorney information.</p><p>• Maintain a clean and organized lobby or waiting area, offering refreshments to clients as needed.</p><p>• Monitor office supplies inventory, place orders, and evaluate new products to ensure smooth operations.</p><p>• Perform basic preventive maintenance on office equipment and coordinate repairs as necessary.</p><p>• Represent the office as a courier by delivering documents to court clerks, post offices, banks, and supply stores.</p><p>• Support the organization’s reputation by taking initiative to address unique requests and explore ways to enhance office processes.</p>
<p>Robert Half is partnering with a well-respected national nonprofit organization to hire a Senior Administrative Assistant to support both the Executive Office and Policy Department. This Senior Administrative Assistant position provides comprehensive support to two critical areas of the organization. The ideal candidate will be highly organized, proactive, and comfortable working with senior leaders and volunteer committees. You’ll assist the CEO's Chief of Staff with scheduling, travel logistics, meeting and event coordination, and high-level correspondence, while helping ensure smooth governance operations including board and committee meetings.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide executive-level administrative support to the CEO and Policy Department</li><li>Manage complex calendars, coordinate meetings, and handle shifting priorities</li><li>Organize travel arrangements and create itineraries</li><li>Support planning and execution of board and committee meetings</li><li>Prepare meeting materials, agendas, minutes, and follow-up action items</li><li>Draft and review professional business correspondence</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Submit expense reports</li></ul>
<p>We are looking for an organized and personable <strong>Afternoon/Evening</strong> Front Desk Coordinator to join our team on a contract basis in Columbia, South Carolina. In this role, you will oversee front desk operations, ensuring smooth daily activities and exceptional service for all visitors and staff. This position requires strong multitasking abilities, attention to detail, and a proactive approach to maintaining a welcoming and efficient environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain the front desk area by ensuring all materials, such as welcome packets and program flyers, are accessible and properly stored.</p><p>• Monitor and manage front desk equipment, including computers, printers, and copiers, submitting maintenance requests or ordering supplies as needed.</p><p>• Greet and assist visitors promptly, ensuring proper check-in procedures are followed or notifying appropriate staff of their arrival.</p><p>• Oversee cash handling processes, including verifying petty cash, balancing the till, and ensuring accurate financial reporting to the finance department.</p><p>• Process payments for memberships, programs, and assessments using the point-of-sale system, and coordinate with Finance for adjustments when necessary.</p><p>• Ensure participants complete necessary waivers and track attendance for programs such as Silver Sneakers and Silver & Fit.</p><p>• Collect and organize documentation for specific programs, forwarding it to the Programs Director for tracking or communication purposes.</p><p>• Develop and maintain front desk policies and procedures, ensuring all staff are trained and operations run smoothly.</p><p>• Supervise and support front desk clerks, providing guidance and solutions to improve organization and scheduling.</p><p>• Observe activities in the facility, utilizing security cameras and making rounds to ensure safety and address any concerns.</p>
We are looking for a meticulous and organized Data Entry Clerk to join our team on a contract basis in Indianapolis, Indiana. In this role, you will handle key administrative tasks, including entering data accurately, managing files, and supporting package tracking processes. This position requires a detail-oriented individual who thrives in an independent work environment and is committed to maintaining efficiency.<br><br>Responsibilities:<br>• Input data into systems with precision to ensure accurate records.<br>• Organize and maintain physical and digital files for easy access and retrieval.<br>• Process invoices and track package deliveries, ensuring all records are up-to-date.<br>• Monitor and document package volumes to support operational needs.<br>• Communicate effectively via email to address inquiries and provide updates.<br>• Utilize Microsoft Excel and Word for data tracking and documentation purposes.<br>• Perform basic calculations related to invoicing and data analysis.<br>• Operate scanning equipment to digitize documents and maintain organized records.<br>• Conduct typing tasks with speed and accuracy to meet deadlines.
<p><strong>Administrative Assistant</strong></p><p>We are currently seeking a talented individual for a key opportunity with one of our partner companies. If you thrive in a fast-paced environment, enjoy engaging with both internal and external stakeholders, and posses outstanding organizational skills, this role might be ideal for you! Below are the primary responsibilities for the administrative assistant:</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Reception and Communication</strong>: Answer phones and warmly greet customers, technicians, and vendors, ensuring a professional and pleasant interaction.</p><p><strong>Scheduling Support</strong>: Log and process trouble calls while providing detailed information to the operations department for efficient scheduling.</p><p><strong>Technician Coordination</strong>: Proactively relay work assignments to technicians throughout the day to maintain seamless operational flow.</p><p><strong>File and Document Management</strong>: Assist in the creation and maintenance of both electronic and hard copy filing systems. This includes scanning documents and organizing them into electronic filing systems.</p><p><strong>Data Entry</strong>: Accurately input data into various internal computer systems to uphold information integrity.</p><p><strong>Office Administration</strong>: Manage front office duties such as ordering supplies, liaising between departments, and identifying support needs across various teams.</p><p><strong>Document Writing and Editing</strong>: Draft and edit a range of materials, including letters, memos, emails, reports, and other correspondence.</p><p><strong>Desired Skills and Attributes: </strong>Strong organizational capabilities and attention to detail.</p>
<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Orlando, Florida. This Contract-to-permanent position offers an excellent opportunity to work in a fast-paced environment within the engineering industry, providing essential support that contributes to the success of the organization. The ideal candidate will bring strong organizational skills and a proactive approach to managing administrative tasks.<br><br>Responsibilities:<br>• Prepare and format various documents such as reports, proposals, and invoices with accuracy and attention to detail.<br>• Handle daily office tasks including filing, copying, collating, and binding documents.<br>• Manage incoming and outgoing mail, ensuring timely distribution and processing.<br>• Perform accurate data entry and maintain company databases using specialized software.<br>• Provide administrative support to the department, assisting with scheduling and coordination.<br>• Update and maintain records in company systems, ensuring information is current and easily accessible.<br>• Create and organize multiple databases using various software applications.<br>• Respond to inbound calls professionally and direct inquiries appropriately.<br>• Assist with receptionist duties, greeting visitors and providing general office support.<br>• Adapt to shifting priorities and deadlines while maintaining efficiency in a dynamic environment.
We are looking for a Finance Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to contribute to financial operations, including accounts payable and other accounting functions. The ideal candidate will demonstrate professionalism, initiative, and the ability to thrive in a fast-paced environment while working collaboratively with team members across multiple offices.<br><br>Responsibilities:<br>• Process and input client cost invoices into QuickBooks, ensuring accurate documentation in client folders.<br>• Collaborate with the bookkeeper to reconcile credit card charges, assigning costs to clients and maintaining organized records.<br>• Generate detailed client cost reports to support mediation, case closures, and other requests.<br>• Manage overhead expenses by accurately processing related invoices and maintaining proper documentation.<br>• Serve as a liaison to vendors, handling payment confirmations, reimbursements, and resolving discrepancies.<br>• Research and reconcile unclassified expenses, assigning costs to clients and distributing relevant information to attorneys.<br>• Review and reconcile monthly employee insurance statements for providers such as Anthem and Principal.<br>• Facilitate employee 401k plan payments through Empower's online service, ensuring accurate input into QuickBooks from payroll journals.
We are looking for a skilled Payroll Administrator to oversee and execute payroll operations for a diverse workforce across multiple locations. This role requires exceptional attention to detail, compliance expertise, and the ability to streamline processes for maximum efficiency.<br><br>Responsibilities:<br>• Administer weekly payroll processing for union and non-union employees across multiple sites, ensuring accuracy and timeliness.<br>• Prepare certified payrolls and manage compliance with Davis Bacon wage orders and prevailing wage laws.<br>• Maintain and update payroll systems, including new entries, employee status changes, tax adjustments, and deductions.<br>• Generate quarterly, year-end, and other required payroll reports, ensuring data accuracy.<br>• Identify opportunities to optimize processes by reducing manual tasks and improving system integrations.<br>• Process union-related paperwork and ensure compliance with all applicable federal, state, and local regulations.<br>• Conduct audits of payroll records to ensure adherence to legal and organizational standards.<br>• Address employee inquiries regarding pay and handle third-party employment and payroll verifications.<br>• Safeguard payroll records by maintaining confidentiality and secure storage practices.<br>• Collaborate on short-term projects and fulfill additional duties as assigned.
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> - High school diploma or equivalent. <br> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> - Skilled in the use of mail phone email digital reprographics and mail equipment. <br> - Familiar with general back office procedures to meet and maintain client satisfaction. <br> - Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> - Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> - Attention to detail with good organizational skills. <br> - Must be able to meet deadlines and complete all projects in a timely manner. <br> - Ability to handle sensitive and/or confidential documents and information. <br> - Able to make independent decisions that conform to business needs and policy. <br> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> - Must work well in a team environment. <br> - Must be able to interact effectively with multi-functional and diverse backgrounds. <br> - Ability to work in a fast-paced environment. <br> - Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> - Number and titles of direct reports if any: n/a <br> - Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> - Internal: This position works closely with the Office Services team <br> - External: Clients <br> <br> Job duties <br> * denotes an essential function <br> - *Utilize appropriate logs for all office services work. <br> - *Ensure that job tickets are properly filled out before beginning work. <br> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> - *Follow procedures to run jobs in proper order. <br> - *Communicate with supervisor or client on job or deadline issues. <br> - *Meet contracted deadlines for accepting completing and delivering all work. <br> - *Troubleshoot basic equipment problems. <br> - Be able to lift up to 50 lbs. on a regular basis. <br> - Prioritize workflow. <br> - Performs Quality Assurance on own and work of others. <br> - Load machines with various paper toner supplies. <br> - Answer telephone emails and place service calls when needed. <br> - Interact with clients in person over the phone or electronically. <br> - Adhere to Williams Lea policies in addition to client site policies. <br> - Use equipment and supplies in a cost-efficient manner. <br> <br> Working conditions <br> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...
We are looking for an Administrative Assistant to join our team on a contract basis in Greenville, South Carolina. This role involves providing essential administrative support and ensuring smooth office operations. Candidates with experience in rent calculations and proficiency in Yardi software are highly desired.<br><br>Responsibilities:<br>• Perform accurate rent calculations for housing-related programs, ensuring compliance with organizational policies.<br>• Manage incoming and outgoing calls, providing exceptional customer service and addressing inquiries effectively.<br>• Maintain detailed records by entering and updating information into databases accurately.<br>• Coordinate and schedule appointments, meetings, and other events efficiently.<br>• Respond to email correspondence promptly, ensuring clear and precise communication.<br>• Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Assist with general office operations, ensuring tasks are completed efficiently and deadlines are met.<br>• Collaborate with team members to improve administrative processes and enhance workflow.<br>• Prepare and organize documents for meetings, reviews, or presentations.<br>• Support additional tasks as needed to ensure the success of office functions.
We are looking for an experienced Medical Claims Analyst to join our team in Minneapolis, Minnesota. In this long-term contract role, you will play a critical part in ensuring accurate processing and administration of medical claims and leave of absence requests. This position offers a unique opportunity to contribute to the healthcare industry by delivering high-quality service and support.<br><br>Responsibilities:<br>• Process leave of absence claims efficiently, ensuring compliance with medical certifications and organizational policies.<br>• Review and analyze medical claims to determine eligibility and benefit amounts, coordinating payments between corporate and state entities.<br>• Approve or deny claims based on thorough evaluation of supporting documentation.<br>• Manage a queue of upcoming absences, maintaining timely communication with healthcare providers for necessary certifications.<br>• Utilize systems such as ServiceNow and Workday to track claims and update records accurately.<br>• Collaborate with internal teams and external stakeholders to address claim-related inquiries and resolve discrepancies.<br>• Ensure adherence to legal regulations and corporate guidelines in claims processing.<br>• Provide clear and precise communication to employees regarding their leave and benefits.<br>• Identify and resolve rejected claims by investigating causes and implementing solutions.<br>• Monitor trends in claims to recommend process improvements and enhance efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.<br><br>Responsibilities:<br>• Prepare, review, and organize contracts and bid documentation with precision.<br>• Manage administrative tasks related to construction projects, including document tracking and updates.<br>• Communicate effectively with internal teams and external clients to address inquiries and provide support.<br>• Perform data entry and maintain accurate records for legal and construction-related projects.<br>• Assist with office organization during a move, ensuring smooth transitions and unpacking processes.<br>• Collaborate with team members to ensure consistency and accuracy in documentation.<br>• Conduct grammar and sentence structure checks to ensure compliance with legal standards.<br>• Support inbound communication by answering calls and directing inquiries appropriately.<br>• Participate in team interviews and coordination meetings to align on administrative priorities.<br>• Maintain confidentiality and professionalism when handling sensitive information.
We are looking for an experienced Administrative Assistant to support the Chief of Police and Commanders in Marina, California. This long-term contract position offers an opportunity to contribute to essential administrative functions within a detail-oriented office environment. Ideal candidates will possess excellent organizational skills and a proactive mindset to effectively manage tasks and responsibilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Chief of Police and two Commanders.<br>• Manage invoices efficiently, ensuring accuracy and timely processing.<br>• Perform data entry and maintain accurate records for various office tasks.<br>• Organize and file documents systematically to facilitate easy retrieval.<br>• Take detailed notes during meetings and prepare summaries or reports.<br>• Handle inbound calls with professionalism, addressing inquiries and redirecting as necessary.<br>• Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations.<br>• Learn and use New World Systems software for invoice management and other administrative tasks.<br>• Collaborate with the team to ensure smooth day-to-day operations.<br>• Demonstrate initiative by identifying and addressing areas for process improvement.
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes.<br><br>Responsibilities:<br>• Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients.<br>• Prepare and assemble retainer agreements and assist with setting up matters effectively.<br>• Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information.<br>• Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments.<br>• Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions.<br>• Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients.<br>• Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files.<br>• Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately.<br>• Track legal deadlines and ensure all case requirements are met in a timely manner.<br>• Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.
We are looking for a detail-oriented General Office Clerk to join our team on a part-time contract basis in Santa Ana, California. This role involves supporting daily office operations through administrative tasks and ensuring the smooth organization of files, data, and documents. Ideal candidates will have at least one year of experience in a similar position and be comfortable using Office software and Google Suite.<br><br>Responsibilities:<br>• Perform document scanning tasks to ensure records are accurately digitized.<br>• Organize physical and electronic files for easy accessibility and retrieval.<br>• Handle data entry duties with precision and attention to detail.<br>• Provide back-office support to assist in maintaining efficient operations.<br>• Collaborate with team members to complete administrative assignments on time.<br>• Utilize Office software and Google Suite for various office tasks.<br>• Maintain a clean and organized workspace.<br>• Communicate effectively with supervisors and colleagues to address office needs.
The Administrative Assistant III provides advanced administrative and clerical support to department leaders and staff, ensuring efficient office operations. This role requires a high level of organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br>The Administrative Assistant III serves as a key point of contact within the office, handling sensitive information and supporting various administrative functions. <br><br>Role/Responsibilities:<br>•Greet visitors and staff with professionalism and courtesy.<br>•Maintain a clean, organized reception area that reflects company standards.<br>•Manage visitor logs and monitor building entry in accordance with security protocols.<br>•Provides support for visiting employees, including assistance with travel and transportation arrangements as needed.<br>•Set up workstations/offices for new employees, ensuring readiness prior to first day of employment.<br>•Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups.<br>•Responsible for onboarding tasks such as welcome materials, ordering name plates, badges, fuel fobs, and business cards, along with additional related duties as assigned.<br>•Provide comprehensive administrative support to executives, managers, and departmental staff, including scheduling meetings, managing calendars, and coordinating travel arrangements.<br>•Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.<br>•Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a well-organized workspace.<br>•Maintain confidential files and records, ensuring compliance with company policies and privacy regulations.<br>•Identify opportunities to improve office processes and implement best practices to enhance efficiency.<br>•Participate in, organize, and track progress on departmental and cross-functional projects, ensuring deadlines and deliverables are met.<br>•Assist with project documentation, compile project reports, and facilitate communication between project teams and stakeholders.<br>•Partner with Building Management team for office maintenance requests, building access and parking permits.<br>•Perform other duties and special projects as assigned by management. <br><br>Qualifications:<br><br>*Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience.<br>•Notary Public certification preferred but not required.<br>•Minimum 3–5 years of administrative support experience, preferably in a professional office environment.<br>•Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.<br><br>Strong written and verbal communication skills.
