We are looking for an organized and detail-oriented Administrative Assistant to join our team in Yorba Linda, California. This role offers an exciting opportunity to support the Install team (project coordinators) in a fast-paced environment. As a Contract-to-permanent position, this role is ideal for someone who enjoys collaborating with teams, communicating with customers, and managing administrative tasks efficiently. Responsibilities: • Provide administrative support to the Install team, including project coordinators, to ensure smooth operations. • Generate and maintain detailed reports using Microsoft Excel to track team performance and project updates. • Communicate with customers regarding purchase orders, addressing inquiries and providing timely updates on invoices and project progress. • Manage and update project records, ensuring all documentation is accurate and accessible. • Deliver exceptional customer service by resolving issues and maintaining strong client relationships. • Assist in processing invoices and purchase orders with accuracy and attention to detail. • Collaborate with team members to ensure deadlines are met and workflows are streamlined. • Utilize technical proficiency to navigate software tools and systems efficiently. • Contribute to the team’s success by identifying opportunities for improvement in administrative processes. • Apply knowledge of construction-related documentation and practices to enhance project coordination.

• Proven experience in administrative support, preferably in the construction industry. • Strong proficiency in Microsoft Excel, including the ability to create, analyze, and manage reports. • Excellent customer service skills with the ability to communicate effectively and professionally. • Familiarity with handling purchase orders, invoices, and other financial documentation. • Ability to multitask and prioritize responsibilities in a fast-paced environment. • Detail-oriented approach to managing records and ensuring accuracy. • Technical aptitude to work with various software systems and tools. • Background in construction or knowledge of construction processes is a significant advantage.

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Yorba Linda, CA
onsite
Contract / Temporary to Hire
24.70 - 28.60 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Yorba Linda, California. This role offers an exciting opportunity to support the Install team (project coordinators) in a fast-paced environment. As a Contract-to-permanent position, this role is ideal for someone who enjoys collaborating with teams, communicating with customers, and managing administrative tasks efficiently. Responsibilities: • Provide administrative support to the Install team, including project coordinators, to ensure smooth operations. • Generate and maintain detailed reports using Microsoft Excel to track team performance and project updates. • Communicate with customers regarding purchase orders, addressing inquiries and providing timely updates on invoices and project progress. • Manage and update project records, ensuring all documentation is accurate and accessible. • Deliver exceptional customer service by resolving issues and maintaining strong client relationships. • Assist in processing invoices and purchase orders with accuracy and attention to detail. • Collaborate with team members to ensure deadlines are met and workflows are streamlined. • Utilize technical proficiency to navigate software tools and systems efficiently. • Contribute to the team’s success by identifying opportunities for improvement in administrative processes. • Apply knowledge of construction-related documentation and practices to enhance project coordination.
2025-09-26T01:14:02Z

Administrative Assistant Job in Yorba Linda | Robert Half