We are looking for a highly organized and proactive Administrative Assistant to join our team on a long-term contract basis. Based in Thousand Oaks, California, this role is essential in ensuring the smooth operation of daily administrative tasks and supporting both staff and leadership. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to prioritize multiple responsibilities effectively. Responsibilities: • Manage and coordinate calendars, appointments, and meetings to optimize team schedules. • Prepare, proofread, and edit a variety of documents, reports, and presentations. • Organize and maintain both electronic and physical filing systems to ensure easy access to information. • Perform accurate data entry and assist with maintaining up-to-date databases. • Monitor office supply inventory, placing orders as needed to ensure uninterrupted operations. • Support HR and accounting teams with tasks such as onboarding documentation and expense tracking. • Arrange travel plans, including itineraries and accommodations, for team members. • Provide general administrative assistance to team members and leadership in various capacities. • Answer inbound calls professionally and direct inquiries appropriately. • Assist with receptionist duties to create a welcoming and efficient office environment.

• High school diploma required; an Associate’s or Bachelor’s degree is preferred. • Minimum of 2 years of experience in administrative or office support roles. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Strong written and verbal communication skills essential for effective correspondence. • Exceptional organizational skills and the ability to multitask in a fast-paced environment. • Detail-oriented approach with a focus on providing excellent customer service. • Demonstrated ability to handle confidential and sensitive information with discretion. • Familiarity with receptionist duties, data entry, and administrative office tasks.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Thousand Oaks, CA
onsite
Temporary
18.21 - 21.09 USD / Hourly
We are looking for a highly organized and proactive Administrative Assistant to join our team on a long-term contract basis. Based in Thousand Oaks, California, this role is essential in ensuring the smooth operation of daily administrative tasks and supporting both staff and leadership. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to prioritize multiple responsibilities effectively. Responsibilities: • Manage and coordinate calendars, appointments, and meetings to optimize team schedules. • Prepare, proofread, and edit a variety of documents, reports, and presentations. • Organize and maintain both electronic and physical filing systems to ensure easy access to information. • Perform accurate data entry and assist with maintaining up-to-date databases. • Monitor office supply inventory, placing orders as needed to ensure uninterrupted operations. • Support HR and accounting teams with tasks such as onboarding documentation and expense tracking. • Arrange travel plans, including itineraries and accommodations, for team members. • Provide general administrative assistance to team members and leadership in various capacities. • Answer inbound calls professionally and direct inquiries appropriately. • Assist with receptionist duties to create a welcoming and efficient office environment.
2025-09-22T20:24:05Z