We are looking for a highly organized and proactive Executive Assistant to join our team in Santa Monica, California. This long-term contract position requires on-site support for a team of executives, ensuring smooth day-to-day operations. The ideal candidate will bring extensive experience in administrative support, with a strong ability to manage complex schedules, coordinate travel, and handle expense reporting. Responsibilities: • Manage multiple executives’ calendars, ensuring efficient scheduling and timely adjustments as needed. • Coordinate domestic and international travel arrangements, including booking flights, accommodations, and itinerary planning. • Prepare and submit expense reports using Concur, ensuring accuracy and adherence to company policies. • Organize and support executive meetings, including preparing materials, managing agendas, and recording minutes. • Collaborate with another Executive Assistant to provide shared coverage for a team of 10 executives. • Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism in all communications. • Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly. • Maintain confidentiality and handle sensitive information with discretion. • Assist with special projects and other administrative tasks as assigned.

• Minimum of 5 years’ experience as an Executive Assistant or in a similar administrative role, preferably in financial services or real estate. • Proven expertise in managing executive calendars and coordinating complex schedules. • Proficiency in handling expense reporting systems, with prior experience in Concur preferred. • Strong background in travel coordination, including booking and organizing detailed itineraries. • Exceptional organizational and multitasking skills, with the ability to prioritize effectively. • Excellent communication skills, both written and verbal, with a detail-oriented approach. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. • Availability to work on-site in Santa Monica, California, Monday through Friday, with flexibility for overtime as needed.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Santa Monica, CA
onsite
Temporary
35.63 - 41.25 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Santa Monica, California. This long-term contract position requires on-site support for a team of executives, ensuring smooth day-to-day operations. The ideal candidate will bring extensive experience in administrative support, with a strong ability to manage complex schedules, coordinate travel, and handle expense reporting. Responsibilities: • Manage multiple executives’ calendars, ensuring efficient scheduling and timely adjustments as needed. • Coordinate domestic and international travel arrangements, including booking flights, accommodations, and itinerary planning. • Prepare and submit expense reports using Concur, ensuring accuracy and adherence to company policies. • Organize and support executive meetings, including preparing materials, managing agendas, and recording minutes. • Collaborate with another Executive Assistant to provide shared coverage for a team of 10 executives. • Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism in all communications. • Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly. • Maintain confidentiality and handle sensitive information with discretion. • Assist with special projects and other administrative tasks as assigned.
2025-09-10T17:09:05Z