<p>Calling All Entry Level Office Assistants! This is a great opportunity for recent graduates who have some office experience and are eager to grow their administrative skills in a fast-paced professional environment!</p><ul><li>Provide general administrative support, including answering phones, responding to emails, and greeting visitors.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating appointments.</li><li>Organize and maintain files, records, and office supplies to ensure smooth daily operations.</li><li>Support team members with document preparation, data entry, and reporting as needed.</li><li>Help with office projects and special assignments, contributing to overall team efficiency</li></ul><p><br></p>
<p><strong>Robert Half has partnered with an oil & gas company in Denver in search of an Administrative Assistant! The Administrative Assistant position is paying $23.00-$26.00 per hour and they're offering free parking and great benefits!</strong></p><p><br></p><p><strong>The Administrative Assistant will be responsible for the following: </strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements to support the administrative needs of the team.</li><li>Draft correspondence, conduct research, and assist with creating and organizing digital files for easy access and version control.</li><li>Welcome visitors, ensure conference rooms are properly set up, and provide excellent front-desk support.</li><li>Oversee office supply inventory, place orders, and maintain an organized and tidy workspace.</li><li>Handle incoming and outgoing mail, packages, and deliveries efficiently.</li><li>Coordinate with facilities to address maintenance needs and ensure timely resolution of issues.</li><li>Plan and execute events, including securing venues, arranging logistics, and managing on-site activities.</li><li>Run occasional local errands to support office and team needs.</li></ul><p><strong>Requirements for the Administrative Assistant include:</strong></p><ul><li>2+ years of administrative experience </li><li>Proficient with Microsoft office suite </li><li>Self motivated and someone who will find things to do when there is downtime</li></ul><p><strong>If interested in the Administrative Assistant position, please click "Apply Now" below!</strong></p><p><br></p>
<p>Robert Half’s client, a respected nonprofit organization in San Diego, is seeking a reliable, professional, and proactive Senior Administrative Assistant to provide high-level support to the Board of Directors and executive leadership. This hybrid role requires someone highly organized, detail-oriented, and confident in managing board communications, meeting logistics, and committee coordination.</p><p><br></p><p><strong>Role: Senior Administrative Assistant </strong></p><p><strong>Location:</strong> San Diego, CA (Primarily remote with occasional in-office attendance)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Board & Committee Support</strong></p><ul><li>Prepare, schedule, and distribute board and committee agendas in advance.</li><li>Compile and distribute meeting packets, notices, and governance documents.</li><li>Take and maintain accurate meeting minutes for boards and committees.</li><li>Support onboarding of new board members and ensure all documentation is complete.</li></ul><p><strong>Organization & Communication</strong></p><ul><li>Manage multiple board calendars, deadlines, and deliverables.</li><li>Ensure communications and emails are professional, timely, and accurate.</li><li>Coordinate directly with board chairs and committee leaders at an executive level.</li><li>Reach out to committee members and distribute materials in a timely, organized manner.</li></ul><p><strong>Meeting Management</strong></p><ul><li>Oversee logistics for board and committee meetings.</li><li>Coordinate Zoom/virtual meetings, Gmail invites, webinars, and shared documents.</li><li>Utilize Google Shared Drive and Asana for project and task management.</li><li>Attend in-person meetings in San Diego as needed.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Support executive leadership with board-related tasks and documentation.</li><li>Assist with production and organization of materials for governance and compliance purposes.</li><li>Ensure accuracy and consistency across all board documents and records.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant. This role combines calendar management, scheduling meetings, greeting visitors and administrative support, requiring strong organizational skills and a commitment to delivering exceptional service. The ideal candidate will ensure smooth daily operations while maintaining a welcoming environment for clients and staff.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance coverage, 401k contribution, generous paid time off and holidays. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain a visitor log, issue visitor passes, and coordinate with relevant team members for scheduled appointments.</p><p>• Manage incoming phone calls using a multi-line phone system, directing calls to the appropriate departments.</p><p>• Perform accurate data entry tasks to support administrative tasks for office.</p><p>• Assist with scheduling appointments and maintaining office calendars.</p><p>• Provide administrative support by preparing documents and reports using Microsoft Word.</p><p>• Handle mail distribution and manage courier services as needed.</p><p>• Order and manage office supplies, coordinate maintenance requests, and liaise with vendors.</p><p>• Maintain organized records and filing systems for efficient retrieval of information.</p><p>• Collaborate with team members to address client inquiries and resolve issues promptly.</p>
<p>Robert Half is seeking an IT Administrative Assistant for our client in New Orleans, Louisiana. This short-term contract to full time position offers an exciting opportunity to provide critical support to technical operations, procurement, and project coordination within a non-profit organization. The ideal candidate will excel in administrative tasks and contribute to maintaining efficient IT department workflows.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate IT-related procurement activities, including preparing purchase requests, coordinating vendor interactions, and tracking orders to ensure compliance with policies.</p><p>• Assist the IT Director in supporting key projects, such as organizing resources for electronic documentation initiatives and providing administrative support for the agency's camera project.</p><p>• Update the agency's WordPress website with IT-related content, ensuring timely and accurate postings to maintain a consistent online presence.</p><p>• Open, monitor, and manage IT service tickets, ensuring timely resolution and clear communication with staff.</p><p>• Act as a liaison between the IT department and agency staff, delivering responsive and reliable customer service.</p><p>• Create and manage documents, spreadsheets, and correspondence using Microsoft Office tools, including Word and Excel.</p><p>• Schedule appointments and coordinate meetings to support IT department operations.</p><p>• Provide administrative support for vendor communications and project documentation as needed.</p><p>• Ensure effective email correspondence and organization of IT-related communications.</p>
<p>A growing Manufacturing company is seeking an Administrative Operations Assistant to provide advanced administrative support to the leadership team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives.</p><p><br></p><p>General Administrative Support:</p><p>• Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.</p><p>• Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)</p><p>• Draft simple internal communications or meeting summaries</p><p>• Support coordination of employee communications or town hall logistics</p><p>• Document and maintain SOPs, org charts, or process checklists as needed</p><p>• Schedule and prep materials for cross-functional meetings</p><p>• Set up conference rooms and ensure tech is working properly</p><p>• Coordinate small internal events (e.g., team lunches, celebrations)</p><p>• Track and remind SLT of upcoming deadlines or deliverables</p><p><br></p><p>HR Administrative Responsibilities:</p><p>• Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.</p><p>• Assist with phone screenings for entry-level roles across the platform.</p><p>• Coordinate interview logistics, including travel arrangements and meeting schedules.</p><p>• Support onboarding activities and documentation as appropriate.</p><p>• Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.</p><p>• Assist with HR-related reporting, data entry, and project coordination.</p><p>• Provide on-site HR support to hourly and salaried employees</p><p>• Provide leadership training support in terms of logistics, training material preparation, and training program coordination </p><p>• Assist with special projects and provide backup support as required.</p><p>• Manage local events as per business needs</p>
We are looking for an Administrative Assistant to support the Customer Service Front Office in Somerville, Massachusetts. This long-term contract position offers the opportunity to work onsite and contribute to a variety of administrative tasks, including data entry, customer service, and office management. If you are tech-savvy, organized, and have strong interpersonal skills, this role could be a great fit for you.<br><br>Responsibilities:<br>• Serve as the first point of contact for incoming calls, greet visitors, and assist with inquiries in a courteous and attentive manner.<br>• Manage call intake processes, create call tickets, and maintain accurate account records.<br>• Perform data entry tasks using Microsoft Excel to ensure timely and precise record-keeping.<br>• Provide administrative support for billing and account maintenance, including bill processing.<br>• Assist with executive administrative duties, such as scheduling meetings and handling correspondence.<br>• Collaborate with team members to deliver exceptional customer service and adapt to changing priorities.<br>• Maintain organized files and documentation to support office operations.<br>• Ensure compliance with company policies and procedures during daily activities.<br>• Participate in team meetings to discuss workflow improvements and resolve challenges.<br>• Uphold a positive and cooperative work environment while managing multiple tasks efficiently.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. In this role, you will provide vital support to ensure the smooth operation of our office in Raleigh, North Carolina. The ideal candidate will have strong organizational skills, a focused demeanor, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Manage incoming calls, ensuring a polite and courteous response to inquiries.<br>• Perform accurate data entry and maintain organized records for easy access.<br>• Coordinate and schedule meetings, including preparing necessary materials and agendas.<br>• Support daily office operations by handling administrative tasks and maintaining a clean, organized workspace.<br>• Create and manage social media content to align with company objectives and enhance online presence.<br>• Serve as the first point of contact by welcoming visitors and providing assistance as needed.<br>• Assist with receptionist duties, including managing calendars and scheduling appointments.<br>• Maintain effective communication with team members and external stakeholders to ensure smooth workflows.
<p>Location: Stow, Ohio</p><p><br></p><p>Are you an organized and detail-oriented professional seeking a fulfilling career in a hybrid work environment? Look no further! We are partnering with a dynamic company in Stow, Ohio, to find a talented <strong>Administrative Assistant</strong> for a direct-hire opportunity.</p><p><br></p><p><strong>Position Details:</strong></p><ul><li><strong>Schedule:</strong> Monday-Friday, flexible business hours.</li><li><strong>Work Environment:</strong> Hybrid after training (combination of remote work and on-site presence).</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and process customer orders efficiently and accurately.</li><li>Communicate effectively with customers via email and phone to provide updates and answer inquiries.</li><li>Handle email correspondence with internal teams and external clients.</li><li>Accurately manage and maintain various forms and documents.</li><li>Resolve customer complaints promptly, ensuring a positive customer experience.</li><li>Collaborate with team members to support additional administrative tasks as needed.</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in email management, order processing, and document handling.</li><li>Customer service-oriented mindset with problem-solving skills.</li><li>High attention to detail and the ability to work independently after training.</li></ul><p><strong>Why Apply?</strong></p><p>This is an exceptional opportunity to build a rewarding career in an engaging environment offering:</p><ul><li>Competitive salary ($45,000-$50,000/year).</li><li>Work-life balance with Monday-Friday flexible business hours.</li></ul><p><br></p><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
The Office Administrator is responsible for ensuring the efficient day-to-day operations <br>of the office. This role supports management, staff, and clients by performing administrative tasks, <br>coordinating office activities and maintaining effective communication across the organization. <br>Responsibility Details:<br>The following is a list of the main responsibilities of which most are completed daily and / or required to perform a subsequent function. Additional duties / responsibilities may be communicated and approved by the General Manager as required to support other team members.<br>• Shipping and receiving of all packages.<br>• Shipping invoice processing.<br>• Log test samples upon receipt with proper labeling.<br>• Maintain sample inventory and ensure proper storage and handling conditions are met.<br>• Serve as the primary point of contact for office operations and administrative support for visitors, <br>vendors, and customers.<br>• Answer and direct phone calls, emails, and other correspondence.<br>• Maintain and organize office records, files, and documentation (electronic and physical).<br>• Manage all visitors and maintain the visitor process (Logs, badges, etc.)<br>• Support coordination, scheduling, meetings, and appointments, including preparing agendas and <br>meeting materials of internal meetings and clients’ visits, as needed.<br>• Coordinate catering services and room setup for internal meetings, training, and client visits.<br>• Perform mail handling and distribution duties.<br>• Manage office supplies inventory and place orders as needed.<br>• Assist with onboarding of new employees, including preparing workspaces, providing welcome <br>materials and office supplies, coordinating building access, and scheduling orientation sessions as <br>needed.<br>• Process invoices, expense reports, and basic bookkeeping tasks as assigned.<br>• Ensure the office environment is clean, safe, and well-maintained.<br>• Assist with data entry, filing, scanning, and document management as required.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Perform other administrative duties as required to support business operations
<p><strong>Key Responsibilities</strong></p><ul><li>Manage day-to-day administrative tasks, including scheduling meetings, coordinating calendars, and maintaining organized records.</li><li>Prepare and edit correspondence, reports, and presentations with accuracy and professionalism.</li><li>Serve as the first point of contact for internal and external communications, providing exceptional customer service to colleagues, clients, and vendors.</li><li>Maintain office supplies by tracking inventory, placing orders, and managing vendor relationships.</li><li>Assist with data entry, organizing files, and managing confidential information in compliance with company policies.</li><li>Coordinate travel arrangements, including flights, lodging, and transportation itineraries for team members as needed.</li><li>Collaborate with other departments to support special projects and general administrative duties. </li></ul>
<p><strong>Job Summary:</strong></p><p>We’re seeking a motivated and detail-oriented recent graduate eager to gain hands-on experience in a professional office environment. In this role, you’ll provide essential support to the team with a variety of administrative tasks while gaining valuable skills and exposure to key organizational processes. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including filing, data entry, and document preparation.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating travel arrangements.</li><li>Answer and direct incoming calls and emails in a professional manner.</li><li>Monitor and order office supplies to ensure smooth daily operations.</li><li>Organize and maintain physical and digital office files for easy accessibility.</li><li>Help prepare reports, presentations, and spreadsheets.</li><li>Support with ad hoc tasks and special projects as needed.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>The Administrative Assistant plays a vital role in supporting the Project Management team, ensuring seamless day-to-day operations and aiding in the efficient execution of projects. This position requires a proactive, resourceful, and professional individual with a strong sense of integrity. Success in this role hinges on attention to detail, financial acumen, and exceptional organizational and communication skills.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Oversee office operations, including phone calls, meetings, visitor support, and administrative tasks (filing, typing, scanning, travel arrangements).</li><li><strong>Project Assistance:</strong> Aid in project proposals and bids; manage project documentation, approvals, milestone tracking, transmittals, submittals, O& M manuals, warranty letters, and closeout documents.</li><li><strong>Contracts & Compliance:</strong> Handle insurance certificates, bonds, contracts, and change orders while ensuring accounting coordination.</li><li><strong>Data & Process Management:</strong> Oversee PCO process in ProjectSight, ensuring reconciliation with accounting software.</li><li><strong>Other Duties:</strong> Support special projects, coordinate office events, and manage project drawings (copying, scanning).</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join one of our clients in Indianapolis, Indiana. This long-term contract position involves providing essential administrative support, ensuring smooth operations, and maintaining high levels of organization and efficiency in daily tasks. The role requires a proactive approach to managing documentation, correspondence, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Assist the Transmittals Coordinator by reviewing weekly reports to ensure compliance with Court Orders and identifying cases ready for briefing.</p><p>• Request and manage transcripts for civil cases that are prepared for full briefing.</p><p>• Organize, label, and maintain physical and digital file folders to ensure accessibility and accuracy.</p><p>• Scan expungement documents and upload them to designated SharePoint locations.</p><p>• Oversee the conventional exhibit volume cabinets, ensuring proper organization and maintenance.</p><p>• Generate and manage various monthly reports to support administrative processes.</p><p>• Provide excellent customer service by greeting walk-in visitors and addressing inquiries.</p><p>• Perform general administrative duties, including mail operations, document scanning, and correspondence.</p><p>• Take on additional responsibilities as assigned by the Clerk or Office Administrators to support office needs.</p>
We are looking for a skilled Administrative Assistant to join our team on a short-term contract basis in Old Mystic, Connecticut. This position offers an excellent opportunity to support the Building Official department with administrative tasks and ensure smooth daily operations. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative support to the Building Official department, ensuring all tasks are completed efficiently and accurately.<br>• Answer and manage inbound phone calls, offering attentive assistance and directing inquiries as needed.<br>• Perform data entry tasks to maintain and update records with precision and attention to detail.<br>• Handle receptionist duties, including greeting visitors and managing the front desk operations.<br>• Organize and maintain office documentation to ensure easy access and retrieval.<br>• Coordinate schedules and meetings for team members to support seamless departmental operations.<br>• Assist in preparing reports and documents as required by supervisors.<br>• Respond to email inquiries and manage correspondence effectively.<br>• Support other administrative functions as needed to contribute to the success of the department.
<ul><li>Provide general administrative and clerical support to ensure efficient office operations</li><li>Manage calendars, schedule meetings, and coordinate appointments for staff or executives</li><li>Prepare, format, and edit documents, reports, and presentations</li><li>Answer and direct phone calls, emails, and other correspondence in a professional manner</li><li>Maintain organized filing systems, both physical and digital</li><li>Order and manage office supplies and inventory</li><li>Assist with data entry, record-keeping, and maintaining databases</li><li>Support the preparation of regularly scheduled reports</li><li>Greet visitors and provide assistance as needed</li><li>Coordinate travel arrangements and expense reports when necessary</li><li>Assist with event planning, internal communications, and office coordination tasks</li></ul>
<p>We are looking for an organized and detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. This is a long-term contract position within the university education sector, where you will provide essential support to program staff and participants. As an Office Administrative Assistant, the role requires a strong ability to multitask and a commitment to delivering outstanding customer service.</p><p><br></p><p>What you get to do every single day:</p><p>• Answer and manage incoming phone calls professionally, redirecting inquiries or taking accurate messages as needed.</p><p>• Deliver exceptional customer service by providing detailed information to program participants and small businesses.</p><p>• Prepare and assemble training materials for workshops, including copying, updating handouts, and organizing folders.</p><p>• Compile program data and generate reports using Microsoft Excel.</p><p>• Draft, edit, and proofread standard documents, including forms, memos, and letters.</p><p>• Offer administrative and clerical support to program staff, assisting with routine office tasks and special projects.</p><p>• Maintain and monitor department inventory using established spreadsheets and tracking processes.</p><p>• Coordinate the scheduling of classrooms and conference rooms for workshops and events.</p><p>• Record and maintain attendance records and other relevant documentation.</p>
Office Administrator<br><br>Position Title: Office Administrator<br>Reports To: Executive Director <br><br>Essential Functions:<br>Responsible for the day-to-day administration of office activities, including telephone and public reception back up, travel arrangements, and maintaining statewide files. This position assists with accounting and bookkeeping functions, and other operations related projects. Duties may also include coordinating volunteers and responding to general inquiries.<br><br>3927 Martin Luther King Jr. Way, Oakland, California, ALAMEDA, 94609, United States<br><br><br>Primary Duties:<br>• Maintain database of clients, donors, and members<br>• Prepare routine office correspondence<br>• Organize administrative office tasks, review with executive director, and assign if approved<br>• Conduct Internet research for office staff<br>• Organize financial records for review by bookkeepers<br>• Oversee printing and distribution of organization’s quarterly newsletter<br>• Order office and program supplies<br>• Oversee equipment use and maintenance needs<br>• Coordinate, schedule, and administer payment <br>• Supervise volunteers, interns or temporary staff when they are assisting with administrative work<br>• Process check requests, expense reports, and petty cash. Assist with preparing books for monthly review by bookkeepers<br>• Purchase equipment and supplies as provided for in budget and in consultation with supervisor<br>• Assist volunteer coordinator with scheduling volunteers and organizing volunteer jobs<br>• Draft and edit correspondence and other written materials<br><br>Working Conditions:<br>• Work performed in general office setting<br>• Fast-paced environment with little privacy<br>• Work requires only minor physical exertion and/or strain
<p>We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. If you are looking to get your foot in the door with a great company this is the position for you.</p><p><br></p><p>Your duties include extensive Filing and Data Entry.</p><p>You will also be handling mailings</p><p>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</p><p>Handling general clerical responsibilities</p><p>You will check mail and emails daily, respond to inquiries, forward communication, when necessary, </p><p>This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.</p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role presents a contract opportunity. This position is excellent for someone looking to start in a great company.</p><p> </p><p>Responsibilities: </p><p> </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handling mailings</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p> Greet guests upon their arrival and directs appropriately</p><p> Answer, screen and forward incoming phone calls</p><p> Maintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products</p><p> Provide basic and accurate information in-person and via phone/email</p><p> Receive, sort and distribute daily mail, faxes and deliveries</p><p> Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</p><p> Order supplies, researching costs/suppliers, and keep inventory of stock</p><p> Assist/prepare regularly scheduled reports and contact lists</p><p> Keep updated records of office expenses and costs</p><p> Update and maintain office policies and procedures</p><p> Provide administrative support as needed on various human resources functions</p><p> Perform other clerical and administrative duties such as filing, photocopying, scanning and faxing</p><p> Liaise with Executive Assistant to handle requests and queries from leaders and employees Special projects as assigned Comply with company policies, procedures, and regulatory standards Additional duties as may be assigned</p>
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
