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602 results for Entry Level Administrative Assistant jobs

Entry Level HR Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Description: Entry-Level HR Assistant / HR Data Entry Coordinator<ul><li>Support the HR team with accurate data entry and maintenance of employee records</li><li>Enter, update, and audit employee information in HR systems, including Workday</li><li>Assist with onboarding documentation and employee file management</li><li>Maintain confidentiality of sensitive employee and company information</li><li>Review HR data for accuracy and resolve discrepancies in a timely manner</li><li>Support benefits administration and other HR administrative processes</li><li>Help track and process new hires, terminations, transfers, and status changes in Workday</li><li>Assist with employee onboarding and general HRIS updates</li><li>Generate basic HR reports and support recordkeeping needs</li><li>Provide administrative support to the HR team with day-to-day tasks</li><li>Communicate professionally with employees and internal stakeholders regarding HR documentation</li><li>Ensure compliance with company policies and HR procedures</li></ul>Preferred Qualifications<ul><li>Entry-level HR experience, internship, or administrative support experience in an HR environment</li><li>Experience with data entry and maintaining accurate records</li><li>Familiarity with Workday and HRIS systems</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle confidential information with discretion</li><li>Proficiency in Microsoft Office, especially Excel and Outlook</li><li>Strong written and verbal communication skills</li><li>Ability to multitask and work in a fast-paced environment</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction. What You’ll Be Doing:<ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-05-04T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in West Chester Twp, Ohio. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative workflows efficient and well coordinated. The role will provide broad support across reception, correspondence handling, supply management, travel coordination, and HR-related administrative activities. Responsibilities: • Welcome visitors professionally, answer general inquiries, and connect guests or callers with the appropriate team members. • Manage the flow of incoming and outgoing correspondence, including mail, faxes, and related office communications, while ensuring timely distribution. • Monitor inventory levels for office materials and place orders to keep the workplace stocked with essential supplies. • Provide day-to-day administrative support to the HR team by preparing documents, organizing information, and assisting with routine coordination tasks. • Maintain calendars, schedule meetings, and help coordinate appointments to support smooth office operations. • Arrange business travel as needed, including booking transportation and related itinerary details. • Support front-desk coverage by routing incoming calls accurately and responding to reception needs with professionalism. • Prepare and update basic reports, presentations, and spreadsheets using Microsoft Office tools, including Excel and PowerPoint.
2026-05-21T00:00:00Z

Administrative Assistant

Woodbridge, VA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide dependable office support for a contract maternity leave assignment in Woodbridge, Virginia. This position will help keep daily operations organized by managing transaction-related administration, coordinating communications, and supporting office staff with a high level of accuracy. The ideal candidate is comfortable handling detailed paperwork, maintaining records, and contributing to a detail-oriented real estate sales and lease environment. Responsibilities: • Manage administrative workflows related to new property listings and closed sales, including entering information into internal systems and reviewing documentation for accuracy and completeness. • Prepare and maintain transaction records such as purchase agreements, sold files, and monthly activity reports while ensuring deadlines are met. • Calculate advertising charges, review promotional content for accuracy, and submit approved ads to local publications as needed. • Support office operations by distributing assignments, handling correspondence and mail, answering inbound calls, and assisting with appointment coordination. • Monitor escrow and pending transaction files when applicable, confirming required documents and details are complete, compliant, and properly recorded. • Coordinate with staff, managers, and sales associates to promote smooth communication and provide day-to-day administrative support across the office. • Assist with scheduling, training, and oversight of office personnel, and provide backup coverage to maintain consistent departmental support. • Help organize special events and prepare marketing materials such as flyers, brochures, collateral pieces, and handouts. • Take on additional office and administrative duties as assigned to support business needs during the contract period.
2026-05-18T00:00:00Z

Administrative Assistant

Ann Arbor, MI
onsite
Temporary to Hire
18 - 20 USD / Hourly
Our client, a well-established company in the engineering industry, is seeking a dependable and detail-oriented Administrative Assistant to provide fully onsite office support in Ann Arbor. This is a long-term opportunity for someone who thrives in a detail oriented office environment and enjoys keeping operations organized and running smoothly. Pay $18hr-$20/hr. Key Responsibilities: Provide day-to-day administrative support to the office and team members Answer and direct incoming phone calls professionally Maintain organized filing systems, both paper and electronic Perform data entry and support reporting using Microsoft Excel Set up and prepare conference rooms for meetings Maintain cleanliness and organization of the kitchen and common areas Assist with general clerical duties, including document handling, filing, and correspondence Support office operations with a strong sense of urgency and attention to detail Qualifications: Excellent verbal and written communication skills Strong phone presence and detail oriented demeanor Proficiency in Microsoft Excel Excellent filing and organizational skills Ability to manage multiple tasks and prioritize effectively Reliable, =+ years of experience, and able to work fully onsite in Ann Arbor Prior administrative support experience preferred
2026-05-12T00:00:00Z

Administrative Assistant

Hickory, NC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a skilled part-time administrative assistant to provide comprehensive support to the General Counsel and the legal department in Hickory, North Carolina. In this long-term contract role, you will play a key part in maintaining seamless daily operations, ensuring the accuracy of legal documents, and handling confidential information with the highest level of professionalism. If you excel in organization, communication, and attention to detail, this position offers an excellent opportunity to contribute to the telecom services industry. This is a part-time position with very flexible hours. Responsibilities:• Offer direct administrative support to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence.• Review, edit, and format legal documents to guarantee accuracy, clarity, and adherence to organizational standards.• Facilitate contract processing by ensuring all documentation is complete, consistent, and legally compliant.• Perform data entry tasks and maintain well-organized legal and administrative files, including sensitive and confidential records.• Coordinate office logistics and resources to promote efficient operations within the legal department.• Manage incoming communications, ensuring prompt follow-up and appropriate routing of legal and business inquiries.• Provide assistance during peak workload periods by adjusting priorities and deadlines as needed.
2026-05-12T00:00:00Z

Administrative Assistant

West Chicago, IL
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a manufacturing environment in West Chicago, Illinois. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys coordinating logistics, maintaining accurate records, and working closely with shipping, receiving, and inventory teams. The role requires strong administrative judgment, consistent follow-through, and the ability to keep information organized in a fast-paced setting. Responsibilities: • Coordinate incoming and outgoing shipment schedules to help ensure timely movement of materials and finished goods. • Prepare shipping documentation, including bills of lading and packing records, with a high degree of accuracy. • Process customer and internal orders by allocating items, entering order details, and converting transfers into invoices when needed. • Enter purchase order information into company systems and verify data for completeness and correctness. • Close batch-related documentation as required to support operational and reporting needs. • Maintain ongoing communication with shipping and receiving personnel to provide updates on stock availability and order status. • Support inventory control activities by assisting with cycle counts and investigating discrepancies when identified. • Take part in scheduled physical inventory events held twice per year and help keep inventory records up to date.
2026-05-20T00:00:00Z

Administrative Assistant

Oklahoma City, OK
onsite
Temporary to Hire
19 - 20 USD / Hourly
Child & Family Data Coordinator (Temp-to-Hire)📍 Location: 100% Onsite – South Oklahoma City💲 Pay: $19–$20/hr🕒 Schedule: Monday–Friday, 8:00 AM – 5:00 PM🔄 Type: Temp-to-Hire (90 days) Position OverviewWe are seeking a detail-oriented Child & Family Data Coordinator to support the accuracy and integrity of program data within a fast-paced environment. This role is responsible for maintaining child and family records, ensuring compliance with program standards, and supporting staff with data entry and reporting needs.This is a great opportunity for someone who is organized, tech-savvy, and enjoys working behind the scenes to support operational success. Key Responsibilities<ul><li>Maintain and update child and family records with a high level of accuracy and confidentiality</li><li>Audit data to ensure completeness, timeliness, and compliance with program requirements</li><li>Generate reports and assist with tracking enrollment, attendance, and eligibility data</li><li>Support staff with data entry processes and provide basic system troubleshooting</li><li>Assist with monitoring and meeting compliance standards</li><li>Identify discrepancies and help implement solutions to improve data quality</li><li>Collaborate with internal teams to ensure data is aligned across departments</li></ul>
2026-05-21T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support housing-related operations in Baton Rouge, Louisiana. This short-term contract to permanent position is ideal for someone who combines strong office coordination skills with experience in affordable housing, leasing, or tax credit environments. The person in this role will help keep daily activities organized, provide responsive communication, and assist with records and reporting across multiple administrative functions. Responsibilities:• Manage front-office and administrative support tasks, including answering incoming calls, directing inquiries, and providing courteous assistance to residents, applicants, and internal teams.• Maintain accurate records by entering, updating, and verifying information in databases, spreadsheets, and office systems.• Prepare documents, correspondence, and routine reports using Microsoft Word, Excel, and Outlook to support day-to-day operations.• Assist with housing and leasing-related administrative processes, including file organization, application tracking, and document collection.• Support affordable housing program activities by helping maintain compliance-related records connected to LIHTC or Housing Choice Voucher programs.• Coordinate scheduling, communications, and follow-up tasks to ensure timely completion of office and resident service requests.• Travel periodically with management during the contract portion of the assignment and independently as needed after permanent placement to support regional administrative needs.• Use property management or housing software such as Yardi Voyager, or learn the system quickly through provided training.• Contribute to a well-organized office environment by handling receptionist duties and assisting with general operational needs.
2026-05-06T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Are you ultra-organized, detail-driven, and energized by checking things off a to‑do list? We’re looking for a motivated Administrative Assistant to play a key role in a 3‑month project. This is your chance to jump into a focused initiative, make an immediate impact, and help support a wonderful team.This short-term opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go‑to support that keeps everything moving. What You’ll DoYou’ll be the backbone of the project, helping keep tasks organized, information flowing, and timelines on track. Responsibilities include:<ul><li>Providing hands-on administrative support for a defined project</li><li>Organizing, maintaining, and tracking project documents and files</li><li>Managing data entry, spreadsheets, and project trackers</li><li>Scheduling meetings, coordinating calendars, and preparing materials</li><li>Drafting, formatting, and proofreading emails, reports, and summaries</li><li>Monitoring inboxes and routing questions or requests effectively</li><li>Supporting deadlines, deliverables, and status updates</li><li>Jumping in where needed to keep the project running smoothly</li></ul>
2026-05-18T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations, specifically volunteer coordination, for a housing organization in Nashville, Tennessee. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and ensuring information is handled accurately. The role combines front-desk support, call management, and clerical coordination to help the team operate efficiently. Responsibilities:• Greet visitors and serve as a detail-oriented first point of contact for the office, ensuring a positive and organized front-desk experience.• Manage incoming phone calls, direct inquiries to the appropriate departments, and relay messages clearly and promptly.• Perform a wide range of clerical tasks such as filing, document preparation, scheduling support, and general office coordination.• Enter and update data in internal records with a high level of accuracy and attention to detail.• Maintain orderly administrative files and assist with routine recordkeeping to support smooth daily operations.• Provide day-to-day administrative assistance to staff members by handling correspondence, tracking information, and supporting office workflow.• Monitor office activities and help ensure common administrative procedures are completed in a timely and efficient manner.
2026-05-21T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Harrisburg, PA
onsite
Temporary to Hire
27 - 30 USD / Hourly
Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently. Responsibilities:<ul><li>Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements</li><li>Organize and maintain electronic and physical files, calendars, databases, and document management systems</li><li>Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials</li><li>Provide on-site and logistical support for meetings, hearings, conferences, and training sessions</li><li>Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates</li><li>Manage financial processes such as invoices, vouchers, petty cash, and office supply orders</li><li>Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support</li><li>Support budgeting activities, office maintenance, and reception duties</li><li>Perform general administrative tasks to enhance overall office efficiency</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract position with permanent potential is a strong fit for someone who enjoys organized, hands-on work and wants to build experience in the logistics industry. The role combines administrative coordination, record management, and communication with drivers and warehouse staff in a fast-moving environment.Hours for position: Saturday 8am - 7pmSunday 8am - Noon Responsibilities:• Support daily office and clerical activities that keep shipping and receiving operations running smoothly• Welcome and assist drivers during arrival, gathering and reviewing required paperwork for accuracy and completeness• Enter, maintain, and update shipment information in company systems with a high level of precision• Finalize completed loads by verifying records and closing transactions in a timely manner• Help coordinate schedules and monitor freight activity using internal tracking tools• Organize operational documents and maintain clear, accurate files for ongoing warehouse activity• Communicate with team leads and warehouse personnel to resolve routine administrative issues and status questions
2026-05-07T00:00:00Z

Administrative Assistant

Hartford, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
Our client in Hartford, Connecticut is seeking an Administrative Assistant for a contract opportunity. This role is ideal for a polished and organized professional who enjoys supporting day-to-day office operations and helping a team stay efficient and productive. Based on general knowledge.Position Overview:The Administrative Assistant will provide clerical and administrative support to the team, assist with scheduling and correspondence, maintain records, and help ensure smooth daily office operations. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a professional environment. Based on general knowledge.Responsibilities:<ul><li>Provide administrative support to staff and department leadership. Based on general knowledge.</li><li>Answer phones, respond to emails, and direct inquiries appropriately. Based on general knowledge.</li><li>Schedule meetings, maintain calendars, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, and other documents as needed. Based on general knowledge.</li><li>Maintain organized filing systems and accurate records. Based on general knowledge.</li><li>Support data entry, document management, and general office tasks. Based on general knowledge.</li><li>Order office supplies and assist with other operational needs. Based on general knowledge.</li><li>Greet visitors and help ensure a professional office environment. Based on general knowledge.</li></ul>
2026-05-18T00:00:00Z

Administrative Assistant

Virginia Beach, VA
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations within the Corporate Accounting Center. This contract opportunity is ideal for someone who enjoys keeping office functions organized, creating a welcoming front-desk experience, and handling a variety of administrative tasks in a fast-moving environment. The right candidate will be comfortable managing mail flow, maintaining office supplies, and assisting internal teams with accuracy and responsiveness. Responsibilities: • Support the day-to-day administrative needs of the Corporate Accounting Center to help maintain smooth and efficient office operations. • Welcome visitors and create a courteous first impression for employees, guests, and business partners. • Oversee incoming and outgoing mail by collecting, sorting, processing, distributing, and preparing items for delivery or shipment. • Maintain office supply levels by tracking inventory, placing orders, unpacking materials, and organizing supplies for easy access. • Keep the breakroom stocked, orderly, and supplied to support a clean and functional shared workspace. • Assist the cash receipts team by reviewing mailed items, separating documents by region, and routing materials to the appropriate accounting departments. • Use office equipment such as printers, fax machines, and postage systems to complete administrative tasks accurately and on schedule.
2026-05-19T00:00:00Z

Administrative Assistant

Marietta, GA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide dependable support in a dynamic healthcare setting. This Contract position is ideal for someone who can balance front-desk duties, executive coordination, and occasional personal assistance while keeping daily operations running smoothly. The successful candidate will bring strong communication skills, sound judgment, and the ability to stay composed while managing shifting priorities. Responsibilities: • Coordinate calendars, appointments, and meeting arrangements while ensuring schedules, reminders, and follow-up actions stay on track • Serve as a detail-oriented first point of contact by answering inbound calls, greeting visitors, and handling part-time reception coverage as needed • Arrange business travel, prepare itineraries, and manage related logistics to support meetings, events, and speaking engagements • Support vendor communication by organizing correspondence, tracking requests, and helping maintain productive external relationships • Develop and update organized workflows, reference materials, trackers, and checklists to improve day-to-day efficiency • Monitor deadlines, action items, and open tasks to help move priorities through completion without constant oversight • Assist with supply and inventory coordination by tracking usage and prompting timely reorders when needed • Handle occasional personal errands and administrative tasks with discretion and care
2026-05-19T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-18T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-05-02T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a reputable wealth management firm seeking a professional and organized Administrative Assistant to support daily office operations and provide exceptional client service. This position is ideal for someone who enjoys working in a collaborative, client-facing environment and has strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to advisors and office staff</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare client packets, reports, and general correspondence</li><li>Assist with onboarding paperwork and maintain accurate client files</li><li>Manage office supplies, mail distribution, and general office organization</li><li>Greet clients and visitors while providing a high level of customer service</li><li>Support data entry, document management, and filing processes</li><li>Assist with meeting preparation and special projects as needed</li><li>Maintain confidentiality when handling sensitive client information</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Westwood, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support within a busy higher education office. This long-term contract opportunity is ideal for someone who excels at keeping schedules organized, managing shifting priorities, and maintaining a detail-oriented approach in a fast-moving executive setting. Working closely with senior leadership support staff, this role helps keep daily operations running efficiently through strong communication, sound judgment, and careful attention to detail. You will work onsite daily in West LA and hours are 8:00am-5:00pm Monday-Friday. Responsibilities:• Manage complex calendars, coordinate meetings, and help maintain an efficient schedule for executive leadership support.• Prepare correspondence, reports, and other administrative materials with a high level of accuracy and care.• Arrange logistics for appointments, meetings, and office activities while ensuring participants have the information they need.• Track priorities, follow up on action items, and help keep projects and administrative tasks moving forward on time.• Serve as a reliable point of contact for internal and external stakeholders, handling inquiries with discretion and responsiveness.• Organize files, records, and office documentation to support smooth day-to-day operations.• Support onsite office coverage during the week and assist with remote administrative coordination as needed.• Contribute to a well-run executive office by anticipating needs, resolving routine issues, and adapting to changing demands.
2026-05-22T00:00:00Z

Administrative Assistant

Park La Brea, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support benefit operations department for a company located in the mid-wilshire area. This long-term contract position with permanent potential is well suited for someone who can balance administrative precision with strong client service while managing a variety of pension-related processes. The ideal candidate will be comfortable handling benefit applications, coordinating with internal teams and external partners, and preparing clear, accurate documentation in a regulated environment. Responsibilities:• Administer pension benefit applications by preparing, examining, and finalizing documentation for basic and supplemental plan payments.• Meet with participants and beneficiaries to explain plan provisions, discuss available benefits, and address questions related to retirement, withdrawal, or survivor payments.• Request missing records or clarification from applicants and beneficiaries to ensure complete and accurate case processing.• Establish and verify electronic payment instructions for recurring benefit disbursements and investigate rejected or returned transfers with financial institutions.• Review annual account and payment reports to determine benefit eligibility, identify outstanding issues, and support proper distribution activity.• Work closely with eligibility, authenticity, and pension leadership teams to resolve contribution adjustments, premium deductions, and other benefit-related matters.• Research participant records and prepare written communications such as benefit confirmations, value letters, and other pension correspondence.• Track time-sensitive payment schedules, including beneficiary payment end dates, and calculate applicable annual post-retirement benefit amounts.• Organize records for scanning, reconcile year-end tax reporting documents, and assist with additional administrative duties as needed.
2026-05-22T00:00:00Z