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8 results for Administrative Assistant in Jupiter, FL

Administrative Assistant

Jupiter, FL
onsite
Temporary
18.4205 - 21.329 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Jupiter, Florida. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and has a passion for organization and efficiency. The successful candidate will play a key role in supporting daily operations and ensuring smooth communication across various channels. Responsibilities: • Handle incoming calls and provide attentive assistance to customers and clients. • Perform accurate data entry tasks, including numeric and general data input. • Schedule appointments and maintain an organized calendar for team members. • Manage email correspondence, ensuring timely responses and follow-ups. • Utilize Microsoft Word and Outlook to create and manage documents and communications. • Coordinate shipping activities, ensuring proper labeling and timely dispatch. • Provide exceptional customer service, addressing inquiries and resolving issues. • Assist with QuickBooks entries and basic bookkeeping tasks. • Support administrative office operations by organizing files and maintaining records. • Collaborate with team members to ensure efficient workflow and task completion.
2026-04-17T00:00:00Z

Administrative Assistant

North Palm Beach, FL
onsite
Temporary
19.71 - 19.71 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Juno Beach, Florida. In this role, you will provide critical administrative support to a department or group of professionals, ensuring smooth operations and adherence to established policies. This position requires hands-on involvement with document management, compliance activities, and organizational tasks. Responsibilities: • Provide administrative support by organizing schedules, managing correspondence, and maintaining accurate records. • Review and sort old records to determine appropriate retention, storage, or disposal in compliance with provided policies. • Prepare charts, graphs, and tables to support reports and presentation materials. • Ensure proper documentation and record-keeping processes are followed, adhering to business guidelines. • Handle routine correspondence and compose straightforward written communications without management oversight. • Box and prepare materials for shipment to storage locations based on retention requirements. • Perform document management tasks, including filing, archiving, and ensuring compliance with organizational standards. • Organize and maintain records within filing cabinets and binders, ensuring easy accessibility. • Support the team by compiling and analyzing relevant data for inclusion in reports. • Adhere to safety procedures and guidelines while performing all tasks.
2026-04-17T00:00:00Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will provide essential administrative support, handle inbound calls, and perform data entry tasks with accuracy and efficiency. The ideal candidate will possess strong organizational skills and excel in a fast-paced environment while demonstrating attention to detail. Responsibilities: • Manage daily administrative tasks, including scheduling, filing, and correspondence. • Answer and direct inbound calls, ensuring prompt and courteous communication. • Perform accurate data entry to maintain and update records. • Assist with receptionist duties, such as greeting visitors and managing inquiries. • Utilize Microsoft Office tools, including Excel, for reporting and data management. • Apply strong algebra and geometry skills to relevant tasks. • Ensure high levels of reading comprehension to process and interpret complex information. • Adhere to business casual dress code while demonstrating attention to detail. • Work collaboratively with team members to support office operations. • Follow designated work hours from Monday to Friday with precision.
2026-04-14T00:00:00Z

Executive Assistant

West Palm Beach, FL
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic and fast-paced environment. In this contract role, you will play a pivotal part in ensuring smooth day-to-day operations by managing schedules, coordinating travel, and handling confidential matters with professionalism. This position is based in West Palm Beach, Florida. Responsibilities: • Maintain executive calendars by scheduling meetings, appointments, and other events to optimize time management. • Coordinate and arrange complex travel plans, including booking flights, accommodations, and transportation. • Prepare and edit correspondence, reports, and presentations to ensure accuracy and professionalism. • Serve as a liaison between executives and internal teams or external stakeholders, fostering clear and effective communication. • Manage expense reporting and budget tracking to ensure compliance and cost efficiency. • Organize events, meetings, and conferences by overseeing logistics, materials, and agendas. • Handle sensitive and confidential information with discretion and integrity. • Provide project management support by assisting in the execution of key initiatives and tasks as directed by executives. • Monitor priorities and deadlines to ensure timely completion of assignments.
2026-04-17T00:00:00Z

Accounting Assistant

Jupiter, FL
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a skilled Accounting Assistant to join our team on a contract basis in Jupiter, Florida. This position requires hands-on experience with financial processes, including journal entries, reconciliations, and general ledger support. You will play a vital role in ensuring the accuracy and efficiency of accounting operations while collaborating closely with the Controller. Responsibilities: • Process accounts payable and accounts receivable transactions accurately and efficiently. • Prepare and post journal entries to maintain up-to-date financial records. • Perform bank reconciliations to ensure accuracy and resolve discrepancies. • Collaborate with the Controller to assist in managing the general ledger. • Code and process invoices in compliance with company procedures. • Utilize QuickBooks for accounting tasks and reporting. • Maintain organized and detailed financial documentation. • Identify and resolve accounting discrepancies in a timely manner. • Support month-end and year-end closing processes as needed. • Ensure adherence to accounting standards and company policies.
2026-04-17T00:00:00Z

Human Resources and Office Administrator

Boca Raton, FL
onsite
Permanent
60000 - 70000 USD / Yearly
Role ObjectiveWe are seeking a detail‑oriented and motivated HR & Office Administrator to support daily operations and contribute to the growth of our Boca Raton office. This entry‑level role is ideal for candidates with an HR degree or foundational HR training who are eager to build hands‑on experience across human resources, onboarding, employee support, and office administration. You will play a key role in maintaining a professional, organized, and employee‑focused environment.Key ResponsibilitiesHuman Resources Administration (Primary Focus)<ul><li>Serve as a first point of contact for HR‑related inquiries, providing timely and professional support to employees and candidates</li><li>Maintain accurate and confidential employee records, including personnel files, attendance, and leave tracking</li><li>Enter, update, and audit employee information in HR systems to ensure compliance and data integrity</li><li>Assist with the preparation of offer letters, employment agreements, onboarding packets, and HR documentation</li><li>Coordinate new‑hire onboarding, orientation schedules, and pre‑employment requirements</li><li>Support HR initiatives such as employee engagement activities, policy updates, and compliance projects</li><li>Assist with benefits administration tasks, including enrollment tracking and employee communication</li><li>Help ensure HR processes align with company policies and employment regulations</li></ul>Office & Administrative Support<ul><li>Welcome clients, visitors, and vendors with a polished, professional presence</li><li>Manage front‑desk operations including calls, mail, deliveries, and visitor coordination</li><li>Monitor office supplies and coordinate purchasing of materials, equipment, and office resources</li><li>Liaise with vendors, building management, and maintenance providers to ensure a clean, safe, and efficient workspace</li><li>Provide administrative support to the executive team, including scheduling, travel coordination, and meeting logistics</li><li>Assist with basic accounting tasks such as invoice processing and expense tracking</li></ul>
2026-04-02T00:00:00Z

Receptionist

Stuart, FL
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract-to-permanent basis in Stuart, Florida. This role is ideal for someone who enjoys creating a welcoming environment and managing essential office tasks efficiently. The successful candidate will play a key part in ensuring smooth daily operations while maintaining a detail-oriented and approachable demeanor. Responsibilities: • Welcome and assist clients and visitors with a friendly and detail-oriented attitude. • Manage incoming and outgoing phone calls using a multi-line switchboard system. • Perform administrative tasks such as faxing, filing, and scanning important documents. • Utilize Microsoft Word and Excel to create, edit, and manage office documents. • Maintain an organized and presentable front desk area. • Collaborate with a small group of four to support daily operations. • Ensure clear and effective communication both in person and over the phone. • Handle additional clerical duties as needed to support the team.
2026-04-14T00:00:00Z

Legal Assistant Defense

Palm Beach Gardens, FL
onsite
Permanent
60000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Palm Beach Gardens, Florida. This role requires an individual with expertise in supporting attorneys within the insurance defense sector, ensuring efficient management of legal documents and schedules. The ideal candidate will have a strong background in civil litigation and proficiency in handling court-related procedures. 100% in office, please send your resume to Stacey Lyons via LinkedIn for immediate consideration. MUST have Insurance Defense and/or Medical Malpractice!! Great office culture and lots of growth potential! Responsibilities:• Edit and refine attorneys’ letters and drafts to ensure accuracy and professionalism.• Coordinate and manage schedules for court appearances, depositions, and meetings.• File legal documents electronically with courts using e-filing systems.• Prepare deposition notices and other legal documentation as required.• Organize and maintain case files to ensure accessibility and thorough documentation.• Communicate effectively with attorneys, clients, and court personnel to facilitate case progression.• Monitor deadlines and ensure timely submission of all required filings.• Assist in handling insurance defense and medical malpractice cases with attention to detail.
2026-03-19T00:00:00Z