We are looking for a detail-oriented Administrative Assistant to join our team in Menands, New York. In this long-term contract role, you will provide essential support in processing and maintaining vital records, ensuring accuracy and compliance in all administrative tasks. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with data and documentation. Responsibilities: • Process orders for birth, death, marriage, and dissolution certificates with precision and attention to detail. • Retrieve fiche cards, create white copies, and prepare records for processing paid batches. • Manage VitalChek orders by updating the database with relevant comments and ensuring timely handling. • Seal and enter safety paper for various requests including paid batches, VitalChek orders, gratis, and overnight requests. • Sort and mail completed orders to the Bureau of Vital Records as necessary. • Key and verify amended and corrected birth and death certificates for FileNet scanning. • Organize and file current vital event certificates for efficient recordkeeping. • Type amendment cases using FileNet and other resources, ensuring accuracy. • Audit and mail certificates to local registrars and applicants, maintaining compliance with regulations. • Open, sort, search, and file incoming mail for the Correction/Amendment Unit, ensuring proper documentation.

• Proven experience in administrative assistance, preferably in an office setting. • Proficiency in answering inbound calls and providing excellent customer service. • Strong data entry skills with a focus on accuracy and efficiency. • Familiarity with receptionist duties, including managing mail and documentation. • Ability to handle sensitive information with discretion and professionalism. • Experience in managing databases and updating records is highly desirable. • Exceptional organizational and time management skills. • Ability to adapt to a fast-paced work environment and handle multiple tasks effectively.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Menands, NY
onsite
Temporary
19.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Menands, New York. In this long-term contract role, you will provide essential support in processing and maintaining vital records, ensuring accuracy and compliance in all administrative tasks. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with data and documentation. Responsibilities: • Process orders for birth, death, marriage, and dissolution certificates with precision and attention to detail. • Retrieve fiche cards, create white copies, and prepare records for processing paid batches. • Manage VitalChek orders by updating the database with relevant comments and ensuring timely handling. • Seal and enter safety paper for various requests including paid batches, VitalChek orders, gratis, and overnight requests. • Sort and mail completed orders to the Bureau of Vital Records as necessary. • Key and verify amended and corrected birth and death certificates for FileNet scanning. • Organize and file current vital event certificates for efficient recordkeeping. • Type amendment cases using FileNet and other resources, ensuring accuracy. • Audit and mail certificates to local registrars and applicants, maintaining compliance with regulations. • Open, sort, search, and file incoming mail for the Correction/Amendment Unit, ensuring proper documentation.
2025-12-11T16:43:54Z