We are looking for a dedicated Seasonal Tax Administrative Assistant to join our team in Scottsdale, Arizona. In this long-term contract role, you will support daily operations and ensure smooth office functioning during the busy tax season. This position requires excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively.<br><br>Responsibilities:<br>• Prepare and draft thorough and accurate correspondence and documentation as needed.<br>• Coordinate and manage appointment schedules to ensure efficiency.<br>• Welcome and assist guests upon their arrival, maintaining a friendly and attentive demeanor.<br>• Handle the distribution of completed tax returns to clients with a focus on accuracy and confidentiality.<br>• Perform general office tasks, including filing, scanning documents, and maintaining records.<br>• Assist with email correspondence and manage inbound and outbound calls.<br>• Organize and maintain calendars to support team productivity.<br>• Provide exceptional customer service to clients and visitors.<br>• Utilize Microsoft Word, Excel, and Outlook for various administrative functions.<br>• Support other administrative duties as required to ensure smooth operations.
We are looking for a skilled Administrative Assistant to join our team in Tempe, Arizona. In this long-term contract role, you will play a pivotal part in ensuring smooth day-to-day operations by handling various administrative tasks and supporting team members. This position requires excellent organizational abilities, attention to detail, and the ability to communicate effectively.<br><br>Responsibilities:<br>• Respond to inbound calls promptly, providing accurate information and assistance.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues with care and attention.<br>• Perform data entry tasks with precision, ensuring the accuracy of all records.<br>• Manage email correspondence, including drafting, organizing, and prioritizing messages.<br>• Handle both inbound and outbound calls, maintaining a focused and attentive approach in all interactions.<br>• Create and maintain schedules by coordinating appointments and meetings.<br>• Utilize Microsoft Excel for data analysis and tracking purposes.<br>• Prepare presentations using Microsoft PowerPoint, ensuring clarity and visual appeal.<br>• Draft and edit documents using Microsoft Word to support business needs.<br>• Coordinate calendars and schedules through Microsoft Outlook to optimize workflows.
Office Assistant<br>Key Responsibilities<br>• Run daily office operations (supplies, vendors, mail/shipping, basic facilities needs)<br>• Keep common office areas and the break room tidy, organized, and well-stocked<br>• Coordinate onsite meeting logistics, including catering and make dinner/lunch reservations<br>• General admin support<br>• Support onboarding/offboarding logistics<br>• Manage vendor records; route invoices for approval and support basic AP workflows (non-accounting)<br>• AR workflows<br>• Post occasional LinkedIn updates and support simple content coordination<br>Qualifications<br>• 2+ years in office management/admin operations<br>• Highly organized, self-starter, detail-oriented, and strong communicator<br>• Comfortable with Microsoft tools and QuickBooks<br>• Discreet with confidential information<br>Plus: LinkedIn and Canva
We are looking for a skilled Legal Assistant to join our team in Scottsdale, Arizona. This position involves providing comprehensive support to attorneys and paralegals, ensuring the smooth operation of legal processes and administrative tasks. The ideal candidate will have a strong understanding of legal procedures, excellent organizational skills, and a commitment to maintaining accuracy under pressure.<br><br>Responsibilities:<br>• Assist attorneys and paralegals by preparing legal documents, drafting correspondence, and proofreading materials for accuracy.<br>• Conduct research to gather and compile relevant information for cases and legal proceedings.<br>• Manage and maintain calendar deadlines, ensuring appointments and court dates are properly scheduled.<br>• File and organize documents systematically to ensure easy access and accuracy for the legal team.<br>• Handle electronic filing of court pleadings and other legal documents.<br>• Communicate effectively with clients, vendors, and associates to provide updates and coordinate tasks.<br>• Support litigation processes by managing case files and tracking key documents.<br>• Ensure compliance with legal procedures and deadlines by staying up-to-date with court requirements.<br>• Collaborate with team members to address administrative needs and resolve issues promptly.
<p>We are looking for a skilled Litigation Legal Assistant/Paralegal to join our client's mid-sized law firm in downtown Phoenix, Arizona. This role involves supporting attorneys in handling civil and commercial litigation cases, ensuring thorough preparation and efficient case management. The ideal candidate will have a strong background in litigation processes and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Support attorneys in managing civil and commercial litigation cases from inception to resolution.</p><p>• Assist with drafting and reviewing legal documents, including discovery materials and trial preparation files.</p><p>• Coordinate and maintain case schedules, deadlines, and court calendars to ensure timely filings.</p><p>• Organize and manage case information using case management software.</p><p>• Conduct legal research to support case strategies and arguments.</p><p>• Prepare trial materials, exhibits, and presentations for hearings and court proceedings.</p><p>• Maintain effective communication with clients, opposing counsel, and court personnel.</p><p>• Handle administrative tasks such as docketing, document filing, and correspondence.</p><p>• Ensure compliance with court rules and procedures in all litigation matters.</p><p>• Provide general support to attorneys during hearings, depositions, and trials.</p>
<p>We are looking for a motivated and detail-oriented Personal Injury Litigation Legal Assistant to join our law firm client's team at our Biltmore office in Phoenix, Arizona. In this role, you will provide essential support to attorneys handling personal injury cases, ensuring smooth case management and efficient operations. This position offers an opportunity to work in a dynamic legal environment where bilingual skills are highly valued. This is an in-office role with opportunities to earn bonuses on top of your base salary.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with managing personal injury litigation cases, including organizing documents and maintaining case files.</p><p>• Coordinate and schedule court dates, depositions, and other legal proceedings using calendaring tools.</p><p>• Prepare and review legal documents such as pleadings, motions, and correspondence with accuracy and attention to detail.</p><p>• Communicate effectively with clients to provide updates and gather necessary information for case preparation.</p><p>• Handle claim administration tasks, ensuring timely submission of claims and tracking their progress.</p><p>• Utilize case management software to maintain accurate records and monitor deadlines.</p><p>• Collaborate with team members to ensure compliance with billing procedures and administrative functions.</p><p>• Conduct legal research and compile findings to support case strategies.</p><p>• Translate and interpret documents or conversations if bilingual skills are applicable.</p><p>• Ensure adherence to legal standards and protocols throughout all aspects of case handling.</p>
