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392 results for Entry Level Administrative Assistant jobs

Sr. Administrative Assistant
  • Hunt Valley, MD
  • remote
  • Temporary
  • 24.00 - 29.00 USD / Hourly
  • <p>The Senior Administrative Assistant will provide high-level administrative support. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, efficient, and familiar with supporting technical staff in an engineering or technical firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and clerical support to engineering leadership and project teams.</li><li>Coordinate and manage calendars, meetings, and travel arrangements for senior engineers and department heads.</li><li>Prepare and format technical documents, reports, proposals, and presentations in collaboration with engineering staff.</li><li>Maintain and organize electronic and physical files, project documents, and engineering drawings (using document control systems where applicable).</li><li>Track project deadlines, deliverables, and submission dates; send reminders and follow-ups as needed.</li><li>Serve as a liaison between departments, clients, vendors, and contractors to support ongoing projects.</li><li>Assist in onboarding new engineering staff and coordinating IT and facilities requests.</li><li>Compile data and prepare reports for internal meetings and client presentations.</li><li>Ensure compliance with company policies, procedures, and standards related to documentation and administration.</li><li>Assist with coordination of team events, training sessions, and off-site meetings.</li><li>Order and maintain office supplies and equipment for the engineering department.</li></ul><p><br></p>
  • 2025-09-03T12:34:06Z
Senior Executive Assistant
  • Louisville, KY
  • onsite
  • Contract / Temporary to Hire
  • 30.00 - 39.00 USD / Hourly
  • <p>We are looking for an experienced Senior Executive Assistant to provide high-level support to senior leadership. In this contract to hire position, you will play a critical role in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. This opportunity is based in Jeffersontown, Kentucky, and is ideal for someone with exceptional organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage complex calendars, including scheduling appointments and meetings for executives.</p><p>• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</p><p>• Handle correspondence on behalf of executives, ensuring clarity and professionalism.</p><p>• Assist with expense reporting by tracking expenditures and preparing detailed reports.</p><p>• Support the preparation and coordination of executive meetings, ensuring all materials are ready and logistics are handled.</p><p>• Perform administrative tasks such as document management, filing, and responding to inquiries.</p><p>• Maintain accurate accounting entries and records related to departmental operations.</p><p>• Proactively address scheduling conflicts and prioritize tasks to meet deadlines.</p><p>• Collaborate with other team members to ensure smooth workflow and communication.</p>
  • 2025-08-26T01:44:09Z
Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 25.00 - 40.00 USD / Hourly
  • <p><br></p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul>
  • 2025-09-03T19:04:38Z
Administrative Assistant
  • Portland, OR
  • onsite
  • Contract / Temporary to Hire
  • 19.79 - 22.91 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our clients team in Portland, Oregon. This Contract-to-permanent position offers an excellent opportunity to support daily operations and contribute to the efficiency of a CPA firm. The ideal candidate will excel in managing administrative tasks, handling inbound calls, and maintaining organized records.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth daily operations.</p><p>• Answer and manage inbound calls professionally, directing inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Coordinate and manage office-related activities, including scheduling meetings and maintaining supplies.</p><p>• Greet and assist visitors as the first point of contact, ensuring a positive experience.</p><p>• Handle receptionist duties, including managing correspondence and distributing mail.</p><p>• Maintain confidentiality and ensure compliance with company policies and procedures.</p><p>• Collaborate with team members to support various administrative projects and tasks.</p>
  • 2025-08-20T16:58:52Z
Executive Assistant
  • Scranton, PA
  • onsite
  • Contract / Temporary to Hire
  • 22.80 - 26.40 USD / Hourly
  • <p>Are you an organized, proactive, and resourceful professional with a passion for supporting executives and ensuring seamless operations? Our client is seeking a dynamic <strong>Executive Assistant</strong> to provide high-level administrative support and serve as a trusted partner in managing business priorities. This is an excellent opportunity for someone who thrives in fast-paced environments and excels in multitasking while delivering top-notch results.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a gatekeeper by managing executive schedules, coordinating meetings, and prioritizing appointments to ensure optimal time management.</li><li>Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.</li><li>Handle confidential and time-sensitive information with discretion.</li><li>Organize travel arrangements, including itineraries, accommodations, and expense reporting.</li><li>Liaise between the executive, internal teams, and external stakeholders to ensure clear communication and smooth workflow.</li><li>Anticipate the needs of the executive and proactively resolve potential challenges.</li><li>Maintain and organize files, records, and documentation.</li><li>Support ad-hoc projects and execute special assignments as needed.</li></ul><p><br></p>
  • 2025-08-18T20:54:11Z
Administrative Assistant
  • St. Louis, MO
  • remote
  • Temporary
  • - USD / Hourly
  • <p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>·      Fielding telephone calls</p><p>·      Receiving and directing visitors</p><p>·      Word processing, filing and faxing</p><p>·      Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
  • 2025-08-15T14:59:28Z
Administrative Assistant
  • Calabasas, CA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Calabasas, California. In this role, you will provide essential support to ensure smooth day-to-day operations by performing a variety of administrative tasks. The ideal candidate is organized, meticulous, and capable of multitasking in a dynamic work environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate parties, providing excellent customer service.<br>• Perform accurate data entry tasks to maintain up-to-date records and databases.<br>• Assist with general office administrative duties, including filing, scheduling, and correspondence.<br>• Serve as the first point of contact for visitors, handling receptionist duties with care and efficiency.<br>• Support team members by organizing and maintaining office supplies and documentation.<br>• Coordinate meetings and appointments, ensuring schedules are efficiently managed.<br>• Process and handle incoming and outgoing mail and packages.<br>• Prepare reports, presentations, and other documents as needed.
  • 2025-09-03T16:34:03Z
Administrative Assistant
  • Fairport, NY
  • onsite
  • Temporary
  • 19.79 - 22.91 USD / Hourly
  • We are looking for a proactive Administrative Assistant to join our team in Fairport, New York. In this long-term contract role, you will play a vital part in maintaining smooth office operations and providing excellent administrative support. If you excel at multitasking, communication, and organizational skills, this position offers a great opportunity to grow your expertise.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Manage inbound calls professionally and route them to the appropriate departments.<br>• Maintain accurate records and perform data entry tasks with attention to detail.<br>• Assist with receptionist duties, including greeting visitors and managing front desk operations.<br>• Coordinate schedules, meetings, and appointments for team members.<br>• Prepare and organize documents, reports, and presentations as needed.<br>• Support various administrative projects and ensure timely completion.<br>• Monitor office supplies and place orders as required.<br>• Collaborate with team members to streamline processes and improve workflow.
  • 2025-08-26T22:35:13Z
Bilingual Administrative Assistant
  • Phoenix, AZ
  • onsite
  • Temporary
  • 22.00 - 28.00 USD / Hourly
  • <p>We are seeking a highly organized and professional Bilingual Administrative Assistant to join our growing team in Phoenix, AZ. The ideal candidate will be fluent in English and Spanish, possess excellent communication skills, and demonstrate proficiency in Microsoft Office software. This is a temp-to-hire position, offering an excellent opportunity for career growth in a fast-paced and dynamic environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to various departments, including managing office communications, scheduling appointments, and maintaining company records.</li><li>Serve as the first point of contact for internal and external communications, including answering phones and responding to email inquiries, in both English and Spanish.</li><li>Prepare and edit correspondence, reports, and presentations using <strong>Microsoft Office Suite</strong> (Word, Excel, PowerPoint, and Outlook).</li><li>Coordinate and schedule meetings, including arranging meeting materials and preparing agendas.</li><li>Assist with filing, data entry, and maintaining both electronic and hard copy records in an organized and confidential manner.</li><li>Translate documents and communications as needed to ensure effective bilingual communication.</li><li>Manage office supplies inventory and place orders as required.</li><li>Support other administrative tasks as needed to ensure smooth operations of the office.</li></ul>
  • 2025-08-29T20:44:30Z
Administrative Assistant
  • Richmond, VA
  • onsite
  • Temporary
  • 14.25 - 18.00 USD / Hourly
  • <p>We are looking for a skilled Bilinigual Administrative Assistant to join our team in Richmond, Virginia. In this role, you will play a key part in ensuring smooth day-to-day operations by providing clerical support and assisting with document translation between English and Spanish. This is a long-term contract position offering the opportunity to contribute to the local government sector.</p><p><br></p><p>Responsibilities:</p><p>• Translate written documents and verbal communications between English and Spanish to support effective communication.</p><p>• Handle sensitive client information with discretion and maintain strict confidentiality at all times.</p><p>• Assist caseworkers and other team members with administrative tasks, including filing, scheduling, and data entry.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Coordinate with various departments to ensure client requests are processed in a timely and efficient manner.</p><p>• Maintain organized records and ensure all documentation is accurate and up-to-date.</p><p>• Greet visitors and manage receptionist duties, creating a welcoming environment.</p><p>• Support the preparation of reports, presentations, and other business documents as needed.</p>
  • 2025-08-20T19:13:46Z
Administrative Assistant
  • Jenison, MI
  • onsite
  • Contract / Temporary to Hire
  • 21.00 - 22.00 USD / Hourly
  • Job Title: Part Time Office Assistant<br><br>Job Type: Part Time, avg. 10 hours per week<br><br>Job Description:<br><br>We are seeking a diligent, responsible and detail-oriented part-time Office Assistant to join our client's office. You will be assisting with administrative tasks to ensure the smooth running of our office, contributing to the efficiency and professionalism of our operations. Responsibilities include answering phone calls, scheduling appointments, processing payroll using Dominion and managing files.<br><br>Duties/Responsibilities:<br><br>Answering and directing phone calls to appropriate department or individual.<br>Scheduling and managing appointments.<br>Processing payroll for 35 employees using the Dominion system.<br>Filing, organizing, and maintaining office documents efficiently.<br>Interviewing potential employees and participating in hiring processes.<br>Perform other administrative or office tasks as needed.<br>Qualifications:<br><br>Prior experience in administrative support or relevant field is preferred.<br>Basic knowledge of Microsoft Office Suite (Word, Excel, and Outlook) and familiarity with Dominion payroll software.<br>Excellent organizational skills and attention to detail.<br>Strong communication skills both written and verbal.<br>Ability to handle confidential information with discretion.<br>Must be capable of managing stress effectively and maintaining a positive attitude at all times.<br>High school diploma or equivalent.<br>Our ideal candidate is a team-oriented professional with excellent interpersonal skills, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is a part-time position with hours averaging 10 per week. If you have the valuable experience and skills we seek, we'd love to hear from you!
  • 2025-09-03T14:24:05Z
Administrative Assistant
  • Wethersfield, CT
  • onsite
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join a property management team in Wethersfield, Connecticut. This is a long-term contract position that requires excellent organizational skills and the ability to handle various administrative tasks efficiently. You will play a vital role in supporting office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily administrative tasks to ensure seamless office operations.</p><p>• Answer and direct incoming calls with professionalism and accuracy.</p><p>• Perform data entry duties, maintaining high levels of accuracy and attention to detail.</p><p>• Provide receptionist support, including greeting visitors and handling inquiries.</p><p>• Assist with scheduling, coordinating meetings, and maintaining calendars.</p><p>• Prepare and distribute correspondence, reports, and other documents as needed.</p><p>• Maintain filing systems and ensure records are up-to-date and easily accessible.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Monitor office supplies and coordinate procurement when necessary.</p><p>• Uphold confidentiality and handle sensitive information appropriately.</p>
  • 2025-08-21T15:24:41Z
Office Assistant
  • Eugene, OR
  • remote
  • Temporary
  • 17.00 - 17.00 USD / Hourly
  • <p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
  • 2025-09-02T21:34:03Z
Administrative Assistant
  • Harpursville, NY
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Harpursville, New York. This Contract-to-Permanent position offers an opportunity to contribute to various administrative and accounting functions while working in a dynamic office setting. Ideal candidates will have strong organizational skills and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors professionally, ensuring a positive experience.<br>• Receive incoming deliveries and maintain a clean and organized office environment.<br>• Perform general clerical duties such as filing, document preparation, and correspondence.<br>• Support accounts payable processes by handling invoices and payment records.<br>• Enter and manage data accurately across various systems and platforms.<br>• Assist in preparing bid documents and obtaining competitive quotes.<br>• Conduct inventory checks and generate detailed reports for the controller.<br>• Review and analyze weekly purchase activities, providing summaries for management.<br>• Oversee fleet management tasks, ensuring operational efficiency and compliance.
  • 2025-09-02T13:24:07Z
Administrative Assistant
  • Waldorf, MD
  • onsite
  • Contract / Temporary to Hire
  • 17.00 - 20.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Charles County, Maryland. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our office and showroom. The ideal candidate will possess strong organizational skills, a proactive approach, and the ability to communicate effectively in both English and Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily showroom operations, ensuring a welcoming and organized environment.</p><p>• Schedule and coordinate sales appointments with clients and team members.</p><p>• Operate and maintain the office scheduling system to optimize workflow.</p><p>• Verify warranty details and address customer inquiries efficiently.</p><p>• Place service calls to vendors and track their progress.</p><p>• Prepare and organize shipping tasks using FedEx and UPS systems.</p><p>• Open and close the store, adhering to company policies and procedures.</p><p>• Answer inbound calls and provide excellent customer service.</p><p>• Perform data entry tasks to maintain accurate and up-to-date records.</p>
  • 2025-08-06T17:43:46Z
Executive Administrative Assistant
  • Wilmington, DE
  • onsite
  • Permanent
  • 55000.00 - 65000.00 USD / Yearly
  • <p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>·      Oversee office supply inventory</p><p>·      Process client invoices</p><p>·      Calendar Management</p><p>·      Monitor expenses</p><p>·      Answer incoming phone calls</p><p>·      Draft email correspondence and create presentations</p><p>·      POC to outside vendors</p><p>·      Identify areas for process improvements</p><p>·      Maintain petty cash</p><p>·      Provide reports to management</p>
  • 2025-08-26T22:35:13Z
Administrative Assistant
  • Mt. Arlington, NJ
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Mt. Arlington, New Jersey. This Contract-to-continuous position offers an excellent opportunity to contribute to the daily operations of our office while developing valuable skills. The ideal candidate will provide essential administrative support and ensure smooth office workflows.<br><br>Responsibilities:<br>• Welcome visitors and notify staff of their arrival in a courteous and organized manner.<br>• Manage incoming and outgoing mail, ensuring timely distribution and adherence to office procedures.<br>• Maintain organized filing systems by creating and updating files as directed by the Office Manager.<br>• Prepare various documents including memos, letters, agendas, and minutes, as requested.<br>• Monitor office supply inventory and handle replenishment to maintain adequate stock levels.<br>• Keep the kitchen organized and ensure supplies are stocked appropriately.<br>• Coordinate messenger services and shipments, including FedEx and other delivery providers.<br>• Support daily administrative tasks and assist with special projects as needed.<br>• Handle insurance claim folders and oversee related correspondence.<br>• Perform other duties as assigned by the Office Manager to support overall office operations.
  • 2025-08-08T15:08:46Z
Administrative Assistant
  • Miami, FL
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 21.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.</li><li>Organize and track invoice submissions to ensure prompt payment processing.</li><li>Operate property management software to facilitate rent collection and monitor daily banking activity.</li><li>Compile and deliver monthly financial reports with precision and clarity.</li><li>Maintain and update contracts, investment files, and tenant documentation.</li><li>Serve as the primary point of contact for vendors, service providers, tenants, and project teams.</li><li>Evaluate prospective tenants and oversee move-in and move-out procedures.</li></ul><p><br></p>
  • 2025-09-03T14:04:29Z
Administrative Assistant
  • Hoboken, NJ
  • onsite
  • Permanent
  • 100000.00 - 105000.00 USD / Yearly
  • <p>Robert Half is seeking a highly-skilled, detail-oriented <b>Administrative Assistant </b>to support a <strong>daily operations, staff, and the C-Level Executive as needed</strong>. This is an opportunity for someone who works well with a small team. </p><p><br></p><p>In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.</p>
  • 2025-09-02T14:04:18Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 35.00 - 38.00 USD / Hourly
  • <p>Are you a proactive, detail-oriented professional with a talent for supporting executives? Do you excel in managing priorities, handling sensitive information, and maintaining organization in dynamic environments? Our client is seeking an exceptional Executive Assistant to provide high-level administrative support to their leadership team. This is an exciting opportunity for someone who thrives on creating efficiency and delivering exceptional results while partnering with senior executives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact for the executive(s), managing complex calendars, scheduling meetings, and coordinating appointments.</li><li>Arrange travel logistics, including flights, accommodations, and itineraries, ensuring every detail is accounted for.</li><li>Prepare, edit, and format presentations, reports, and correspondence on behalf of the executive(s).</li><li>Screen and prioritize emails, phone calls, and other communications, responding on behalf of leadership when appropriate.</li><li>Arrange and support meetings, including preparing agendas, recording meeting minutes, and following up on action items.</li><li>Handle highly sensitive and confidential information with the utmost discretion.</li><li>Oversee special projects and initiatives, tracking progress, deadlines, and deliverables.</li><li>Liaise with clients, internal teams, and stakeholders to ensure seamless communication and proper alignment with executive priorities.</li><li>Manage expense reporting and budget tracking for the executive(s) and/or department.</li><li>Identify opportunities to streamline administrative processes, improving workflow and efficiency.</li></ul><p><br></p>
  • 2025-08-29T17:44:00Z
Administrative Assistant
  • Laguna Beach, CA
  • onsite
  • Temporary
  • 28.50 - 33.00 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in Laguna Beach, California. In this long-term contract role, you will play a pivotal part in managing property operations, supporting business initiatives, and providing executive-level assistance. If you thrive in a fast-paced environment and excel at multitasking, this position offers an exciting opportunity to contribute to various dynamic projects.<br><br>Responsibilities:<br>• Oversee the daily operations of residential and commercial properties, ensuring effective maintenance, tenant relations, and vendor management.<br>• Handle leasing activities, compliance requirements, and financial reporting for commercial properties.<br>• Develop and maintain systems for efficient property management, including budgeting and long-term planning.<br>• Assist with tax planning, financial documentation, and coordination of accounting processes.<br>• Provide project management support for initiatives such as e-commerce ventures, real estate developments, and investment opportunities.<br>• Conduct in-depth research, due diligence, and vendor negotiations across diverse sectors.<br>• Track timelines, budgets, and deliverables to ensure successful completion of multiple concurrent projects.<br>• Manage executive calendars, communications, and documentation for organizational and personal initiatives.<br>• Collaborate with legal, tax, and financial advisors to meet deadlines and ensure compliance.
  • 2025-08-25T20:09:19Z
Senior Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 40.00 - 47.00 USD / Hourly
  • <p>Our client is seeking a highly skilled and experienced Senior Executive Assistant to provide executive-level administrative support to senior leadership. In this role, you will act as the right hand to senior executives, ensuring their time, priorities, and operations are managed efficiently. The ideal candidate has exceptional organizational skills, a deep sense of discretion, and the ability to anticipate needs in a fast-paced environment. Your contributions will be critical to the success of our executive team and the organization at large.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage highly complex calendars for senior executives, including scheduling meetings, resolving conflicts, and ensuring optimal time management </li><li>Coordinate and prepare materials for high-level presentations, reports, and executive meetings.</li><li>Serve as the primary liaison between the senior executive(s) and internal/external stakeholders.</li><li>Arrange executive travel, accommodations, itineraries, and process subsequent expense reports with accuracy and attention to detail.</li><li>Handle confidential and sensitive information with the utmost professionalism and discretion.</li><li>Proactively anticipate executive needs and provide preparation or follow-up for business meetings.</li><li>Oversee special projects or initiatives as assigned by senior leadership, ensuring successful execution.</li><li>Foster collaborative working relationships within the organization, acting as a gatekeeper and problem solver for executives.</li></ul><p><br></p>
  • 2025-09-03T17:23:44Z
Office Administrator
  • Wilkes-barre, PA
  • onsite
  • Temporary
  • 19.00 - 21.00 USD / Hourly
  • <p>As an <strong>Office Assistant</strong>, you will play a key role in supporting daily office functions, ensuring organizational efficiency, and assisting staff with administrative tasks. This position requires excellent time-management skills, attention to detail, and the ability to work both independently and collaboratively.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Administrative Support:</strong></p><ul><li>Perform general administrative tasks such as data entry, filing, copying, and scanning documents.</li><li>Prepare and edit correspondence, reports, and other documents as needed.</li><li>Organize and maintain both physical and digital filing systems for easy access and accuracy.</li></ul><p><strong>Office Operations:</strong></p><ul><li>Assist in managing office supplies, ordering inventory, and maintaining a clean and organized office space.</li><li>Coordinate with vendors for office maintenance and other operational needs.</li><li>Schedule and coordinate meetings, appointments, and conference calls.</li></ul><p><strong>Reception Support:</strong></p><ul><li>Greet and assist visitors, ensuring they feel welcome and supported.</li><li>Answer and direct incoming phone calls and emails to appropriate team members.</li></ul><p><strong>Team Collaboration:</strong></p><ul><li>Support team members and management with ad hoc tasks or projects to meet office goals.</li><li>Facilitate communication within the team and contribute to maintaining a positive work environment.</li></ul><p><strong>Other Duties as Assigned:</strong></p><ul><li>Carry out additional miscellaneous tasks and responsibilities as required to meet office objectives.</li></ul><p><br></p>
  • 2025-08-20T00:29:07Z
Administrative Assistant
  • Indianapolis, IN
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 19.25 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic office environment while enhancing organizational efficiency. The ideal candidate will excel in administrative support tasks and foster smooth communication within the office.<br><br>Responsibilities:<br>• Manage incoming calls professionally, ensuring prompt and courteous responses.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Provide administrative support to various office functions, including scheduling and correspondence.<br>• Act as the first point of contact for visitors, handling receptionist duties with a welcoming attitude.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Assist in coordinating meetings and preparing necessary materials.<br>• Ensure the office operates efficiently by addressing day-to-day administrative needs.<br>• Communicate effectively with team members to support collaborative efforts.<br>• Uphold confidentiality and professionalism when handling sensitive information.
  • 2025-08-26T22:35:13Z
Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 32.00 - 37.00 USD / Hourly
  • <p>Our client is seeking a talented and highly organized Executive Assistant to provide top-level administrative support to our executives. The ideal candidate is a proactive professional with excellent multitasking abilities, strong attention to detail, and a commitment to helping leadership operate effectively and efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact and gatekeeper for executive communications, including scheduling meetings, responding to inquiries, and managing calendars.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of executives.</li><li>Coordinate travel arrangements, including booking transportation and accommodations, and processing expense reports.</li><li>Anticipate executive needs and proactively address administrative matters to support decision-making.</li><li>Handle confidential information and sensitive communication with discretion and professionalism.</li><li>Organize and prioritize incoming requests to ensure timely execution of tasks and projects.</li><li>Liaise with internal teams and external stakeholders to facilitate communication and project coordination.</li><li>Assist with planning and executing special events or projects, as needed.</li></ul><p><br></p>
  • 2025-08-29T17:14:20Z
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