Administrative Assistant-Level 3 - Senior (11 - 15 Years)

We are looking for an experienced Administrative Assistant to provide high-level support to a detail-oriented team in Juno Beach, Florida. This role involves managing complex administrative tasks, coordinating schedules, and ensuring compliance with organizational policies and procedures. As part of a long-term contract position, you will play a pivotal role in maintaining efficient operations and confidentiality within the department. Responsibilities: • Manage executive calendars, ensuring schedules are optimized and meetings are coordinated effectively. • Compile and analyze data to prepare detailed reports, charts, graphs, and presentation materials. • Handle routine correspondence and document management tasks while adhering to established procedures. • Organize travel arrangements, staff functions, and departmental activities as needed. • Coordinate safety programs, construction projects, budget analytics, and contract administration within the department. • Collaborate with other administrative team members to align schedules and deliverables across teams. • Proofread and edit written materials, including slides, spreadsheets, and reports, ensuring accuracy and a high standard of work. • Maintain strict confidentiality when handling sensitive information and liaise with internal teams and external stakeholders. • Ensure compliance with company policies and procedures in all administrative processes. • Support onboarding and hiring processes by coordinating schedules and preparing necessary documentation.

• High School Diploma required; Associate degree preferred. • 11-15 years of experience in administrative roles, with proven expertise in office management and scheduling. • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Strong organizational skills with the ability to handle multiple priorities and meet deadlines. • Exceptional attention to detail and accuracy in data management and document preparation. • Experience in coordinating departmental activities, including budget and contract administration. • Ability to maintain confidentiality and professionalism when dealing with sensitive information. • Excellent communication skills, both written and verbal, for effective collaboration with team members and stakeholders.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Juno Beach, FL
onsite
Temporary
23.00 - 24.00 USD / Hourly
We are looking for an experienced Administrative Assistant to provide high-level support to a detail-oriented team in Juno Beach, Florida. This role involves managing complex administrative tasks, coordinating schedules, and ensuring compliance with organizational policies and procedures. As part of a long-term contract position, you will play a pivotal role in maintaining efficient operations and confidentiality within the department. Responsibilities: • Manage executive calendars, ensuring schedules are optimized and meetings are coordinated effectively. • Compile and analyze data to prepare detailed reports, charts, graphs, and presentation materials. • Handle routine correspondence and document management tasks while adhering to established procedures. • Organize travel arrangements, staff functions, and departmental activities as needed. • Coordinate safety programs, construction projects, budget analytics, and contract administration within the department. • Collaborate with other administrative team members to align schedules and deliverables across teams. • Proofread and edit written materials, including slides, spreadsheets, and reports, ensuring accuracy and a high standard of work. • Maintain strict confidentiality when handling sensitive information and liaise with internal teams and external stakeholders. • Ensure compliance with company policies and procedures in all administrative processes. • Support onboarding and hiring processes by coordinating schedules and preparing necessary documentation.
2025-12-16T19:59:02Z

Administrative Assistant-Level 3 - Senior (11 - 15 Years) Job in Juno Beach, FL | Robert Half