We are looking for a motivated and detail-oriented Office Administrator to oversee essential administrative functions and support the daily operations of our growing organization. This role requires a proactive individual who can manage tasks related to finance, human resources, and vendor coordination while maintaining accurate records and ensuring compliance. Join a dynamic team where your organizational skills will contribute significantly to the company's success. Responsibilities: • Oversee daily administrative operations and maintain accurate internal records. • File monthly state tax forms and ensure compliance with local regulations. • Coordinate employee onboarding and offboarding processes, including documentation and benefits administration. • Manage personnel files and maintain compliance with company policies. • Process vendor invoices, organize billing records, and assist with expense tracking and reconciliation. • Perform basic bookkeeping tasks using QuickBooks to support financial operations. • Maintain digital workflows and records using Google Workspace tools. • Support equity management and cap table administration using Carta. • Liaise with external vendors, accountants, and service providers to ensure smooth operations.

• At least 2 years of experience in administrative roles such as Office Administrator or Administrative Assistant. • Proficiency in QuickBooks for basic bookkeeping and financial tasks. • Strong organizational skills with the ability to multitask in a fast-paced environment. • Familiarity with Google Workspace tools, including Docs, Sheets, and Drive. • Excellent communication skills, both written and verbal. • Experience with equity management tools like Carta is preferred. • Self-motivated and capable of working independently in a remote setting. • Attention to detail and the ability to maintain accurate records.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

West Palm Beach, FL
remote
Permanent
75000.00 - 100000.00 USD / Yearly
We are looking for a motivated and detail-oriented Office Administrator to oversee essential administrative functions and support the daily operations of our growing organization. This role requires a proactive individual who can manage tasks related to finance, human resources, and vendor coordination while maintaining accurate records and ensuring compliance. Join a dynamic team where your organizational skills will contribute significantly to the company's success. Responsibilities: • Oversee daily administrative operations and maintain accurate internal records. • File monthly state tax forms and ensure compliance with local regulations. • Coordinate employee onboarding and offboarding processes, including documentation and benefits administration. • Manage personnel files and maintain compliance with company policies. • Process vendor invoices, organize billing records, and assist with expense tracking and reconciliation. • Perform basic bookkeeping tasks using QuickBooks to support financial operations. • Maintain digital workflows and records using Google Workspace tools. • Support equity management and cap table administration using Carta. • Liaise with external vendors, accountants, and service providers to ensure smooth operations.
2025-12-31T15:23:38Z